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The Danbury Township Board of Trustees held a public hearing Wednesday, January 11, 2012 at the Danbury Township Hall beginning at 6:00pm. President Charles B. Scott called the hearing on application #147-2011 to order, with Mr. Scott, Mr. David M. Hirt and Ms. Dianne Rozak in attendance. Also, present Fiscal Officer Shelley Seamon and Zoning Inspector Kathryn Dale.
Visitors attending were Rita Mahler, Timothy Sypherd, Jodi Kopanski, and Kathy Radabaugh.
Regional Planning Commission
On November 15, 2011, the Ottawa County Regional Planning Commission met and reviewed the text amendments initiated by the Danbury Township Zoning Commission. At this regular meeting the Commission also considered that that the Danbury Township Zoning Commission worked with representatives of the Lakeside Association on the proposed changes to the Lakeside District.
The proposed text amendments before the Commission were as follows:
a) Amend the definitions of dwelling/dwelling unit. Dwelling /multi-family, dwelling/one-family, dwelling /two-family; delete the definition of dwelling/one-family temporary use; create new definition for entertainment facility, park, and playground.
b) Amend the “L” Lakeside District
c) Create LBO Lakeside Business Overlay District
d) Add a new sub item (#11) to Section 3.5 General Regulations Applicable To All Districts, which requires all residential structures to either conform to the Ohio Basic Building Code or the Manufactured Housing Construction and Safety Standards Act of 1974, requires all commercial and industrial structures to conform to the Ohio Basic Building Code, and prohibits transient vendors unless part of a flea market, carnival, or a festival.
e) Limits the height of an accessory building in the “L” District to fifteen (15) feet.
f) Creates sign regulations for signs located in the “L” District.
g) Amends the fence and hedge requirements.
As a result of the November 15, 2011 regular meeting, the Ottawa County Regional Planning Commission voted and recommended approval of the text amendments.
Danbury Township Zoning Commission
On November 2, 2011, the Zoning Commission met and it was moved by Mrs. Radabaugh and seconded by Mr. Jacobs to initiate the attached Text Amendments: to the L District Sections 3.1.5, creating a Lakeside Business Overlay District, Section 3.1.5.0, and amend Section 5.1.2 for accessory building height. Other amendments considered were to Section 5.5 for signs, Section 5.6 for fences, Section 3.5 regulations for transient vendors, and additions to the zoning definition in Section 2.2. The voted resulted as follows: Mr. Sypherd-yes; Mrs. Radabaugh-yes; Mr. Jacobs-yes; Ms. Kopanski-yes; Mr. Kaminskas-yes. Motion carried.
On December 7, 2011, the Zoning Commission held a Public Hearing and the following action was taken. Mrs. Radabaugh moved and seconded by Ms. Kopanski to recommend approval of the text amendments in application #2011-147 as amended. The voted resulted as such: Mrs. Radabaugh-yes; Mr. Jacobs-yes; Ms. Kopanski-yes; Mr. Serraino-yes; Mr. Sypherd-yes. Motion carried.
As a result of the thorough process the Zoning Commission followed which included involvement from the Lakeside Association and the above recommendations from the OCRPC and DZC, the following action was taken by the Trustees.
The Board of Trustees of Danbury Township, County of Ottawa, Ohio, met in regular session at 6:00 p.m., on January 11, 2012, at the Danbury Township Building, 5972 E. Port Clinton Road, Marblehead, Ohio 43440, with the following members present: Dianne Rozak; Mr. Charles Scott; Mr. David Hirt.
Mr. Scott introduced the following resolution and moved its adoption:
Resolution #001-2012
A RESOLUTION ADOPTING TEXT AMENDMENTS TO THE DANBURY
TOWNSHIP ZONING RESOLUTION CREATING THE LAKESIDE BUSINESS OVERLAY DISTRICT “LBO” AND OTHER AMENDMENTS REGARDING ACCESSORY BUILDINGS, SIGNAGE, FENCES, TRANSIENT VENDORS AND DEFINITIONS.
WHEREAS, said proposed text amendments establishing the Lakeside Business Overlay District “LBO” and revising the regulations for accessory building heights, signage, fencing, transient vendors and definitions by modifying some and creating new, was initiated by the Danbury Township Zoning Commission at its meeting on November 2, 2011 and was considered following public hearings by the Danbury Township Zoning Commission on December 7, 2011; and
WHEREAS, by motion and vote at its regular meeting on December 7, 2011, the Zoning
Commission unanimously recommended approval of said text amendment with modifications; and
WHEREAS, the Board of Trustees held a public hearing on January 11, 2012 and, at the
conclusion of the public hearing, voted to accept the recommendation of the Zoning Commission as set out in Exhibit A;
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Danbury Township, Ottawa County, Ohio:
1) The Board does hereby adopt the amendment to the Danbury Township Zoning Resolution attached hereto as Exhibit A; and
2) That it is hereby found and determined that all formal actions of this Board concerning and relating to the passage of this Resolution were taken in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action were taken in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code; and
3) That this Resolution shall be effective at the earliest date allowed by law.
Ms.Rozak seconded the Resolution, and the roll being called upon the question of its adoption, the vote resulted as follows: Vote Record: Ms. Rozak yes; Mr. Scott yes; Mr. Hirt yes.
ADOPTED this 11th day of January 2012.
There being no further business, Ms. Rozak moved to adjourn at 6:15 p.m. Mr. Hirt seconded the motion. All voted yes. Motion carried.
President Charles B. Scott called January 11, 2012 regular meeting to order at 7:00 p.m., with Mr. Scott, Mr. David M. Hirt and Ms. Dianne M. Rozak in attendance. Also, present Fiscal Officer -Shelley Seamon, Police Chief- Mike Meisler, Road Superintendent-Brett Waldron and Zoning Inspector-Kathryn Dale.
Visitors attending were Jodi Kopanski, Rita Mahler, John Englebeck, Scott Kerik, Peter Corrado, Larry Hattan, and Margret Lenthe.
Approve Minutes
The minutes of the regular meeting held December 28, 2011 as well as the organizational meeting held December 29, 2011 were approved as submitted.
Correspondence
The following correspondence was received:
The quarterly Ottawa County Township Association meeting will be held at St. John’s Lutheran Church in Williston, Ohio on January 26, 2012, beginning at 6:00 p.m. The Allen Township Trustees and Fiscal Officer will host the meeting.
Roads, Buildings, Grounds
Road Superintendent, Brett Waldron, reported that the road department purchased and installed a new gate at the brush drop off entrance for safety and security reasons. David Price Metal Services had completed the grinding of the brush.
Reorganization of cemetery and road records as well as receipts occurred and a new filing system was now in place.
Mr. Waldron explained that other Townships were being contacted regarding cemetery software. Microsoft programs were purchased and installed on the department’s laptop. Mr. Waldron said that he now was managing and responding to emails for the department.
Mr. Waldron explained the general maintenance for Township vehicles was performed and the Sterling plow truck was taken to Norwalk Truck Service for repair and was expected back on Thursday.
The 2011 inventory for the road department was updated and the staff completed CPR & AED recertification training.
Keeper’s House Roof
Mr. Waldron and the Trustees discussed quotes received from Port Clinton Roofing Company and C.L. Deemer Roofing & Sheet Metal Company. Mr. Waldron said the third contractor withdrew from the process. Mr. Waldron recommended accepting the quote of $2,860.00 from Port Clinton Roofing Company. This quote was to clean the roof with cleaner, fix the broken shingles and install zinc strips on both sides of the ridges on the Keeper’s House. Mr. Waldron said that chemical cleaning process as well as low-pressure washing would reoccur after 5 to 7 years to prevent moss growth from reoccurring. Mr. Waldron said no one locally worked with the special cedar shingle roofing material.
As a result of discussion, Mr. Hirt moved to contract with Port Clinton Roofing Company at a cost of $2,860.00 to make necessary repairs for the roof on the Keeper’s House. Ms. Rozak seconded the motion. The vote was unanimous. Motion carried.
Lawn Care Renewal
Mrs. Seamon, Mr. Waldron and the Trustees discuss the renewal of lawn care contracts for the Athletic Complex, Battlefield Park, and Lake Point Park for the 2012 season.
Mr. Waldron said that information was being obtained to have all staff licensed to perform weed control service for the Township. Mr. Waldron said this was a priority and he felt licensing of the staff would occur within three months. Mrs. Seamon explained that TruGreen had included a contract for the additional weed control service performed at Lake Point Park, an area at the Township Hall as well as at the Police Station. Mrs. Seamon said that with this additional service, pre-payment costs totaled $4,705.80. Mrs. Seamon explained if the additional service was excluded; pre-payment for lawn care of the Athletic Complex ball fields, Battlefield Park, and Lake Point Park was $3,589.80.
Because the maintenance staff is obtaining licensing to perform weed control, Ms. Rozak moved to renew lawn care contracts for the Athletic Complex ball fields, Battlefield Park, and Lake Point Park at a cost of $3,589.80 through TruGreen. Mr. Hirt seconded the motion. The vote was unanimous. Motion carried
Sign Bond
Mr. Scott signed the bond for Road Superintendent Brett Waldron. Mrs. Seamon will send a copy of the bond to Sandy Burt at Hylant Administrative Services.
Police
Police Chief Michael Meisler submitted LCR summary reports, which listed that the police department handled 327 incidents during the month of December as well as 126 incidents to date in January.
Mr. Hirt reviewed the December LCR summary, incidents most frequently handled during the month of December were 13- House Watch Requests, 10-Supspicous Persons/Vehicle, 12-Traffic Complaints, 12-Assist Lakeside/Marblehead Fire Departments, 23-Assist other Danbury Unit, 9-911
Calls, and 21 Verbal Traffic Complaints.
Chief Meisler also provided and reviewed the 2011 annual report for the department that highlighted 4,856 incidents handled. Chief Meisler said that over the last five years this was the busiest year yet. Also highlighted was that the officer’s drove about 148,000 miles using just over 10,000 gallons of gasoline protecting the community 24/7.
Chief Meisler reported that the bins used for collection of resident’s documents were filled. Accushred provided on-site shredding under the supervision of the Chief.
Fire
Mr. Hirt reported that he attended the fire meeting with Marblehead and Lakeside on Monday night. During the month of December, the MVFD handled 18-Fire calls and 15 EMS calls for a total of 33 calls. The LVFD handled 17 EMS calls, 4- Fire calls, 1-Motor Vehicle Crash, and 6 –Alarm calls, 4- Public Service, and 1 HazMat call for a total of 33 calls.
Mr. Hirt explained that Bob Leonard who is a consultant for fire departments was preparing a proposal for the advisory committee regarding the creation of a Joint Fire District. Mr. Hirt said the advisory committee will meet to review the feasibility study for fire/EMS and once this occurred, the advisory committee will schedule a meeting to share the information with the respective boards.
Safety
Ms. Rozak reported that she and Safety Coordinator Deborah Burley-Biro would attend the Ottawa County Safety Council meeting scheduled for Wednesday, January 18, 2012.
Zoning
Zoning Inspector Kathryn Dale reported that during December 9 permit applications were processed and fees collected totaled $696.62. To date in January 3 permits applications were processed, fees collected totaled $159.12 and 18 site visits were performed as well.
Ms. Dale also reported the 2011 Annual Report for the Zoning Department was completed and copies were available at the office.
Board Activities
Ms. Dale explained the Board of Zoning Appeals would not meet in January. The Zoning Commission met in regular session on January 4, 2012 and discussed their by-laws.
Open Meetings/Public Records Training
Ms. Dale explained that the Open Meetings & Public Records training session on January 18, 2012 was currently full with 24 attendees to date.
Zoning Updates
Ms. Dale explained that she had received many calls from different property/business owners wanting to discuss potential development/expansion projects. Ms. Dale said she had several meetings scheduled over the next couples of weeks.
Geographical Information System
Ms. Dale reported that the cost of the Geographical Information System (GIS) software license was much less, than she anticipated. Ms. Dale explained the license would be about $1,200-$1,500.00; with an annual maintenance fee of $270.00, which would include any updates and version upgrades. Ms. Dale explained several ways the zoning office will benefit which included being able to tracking zoning changes, provided maps in-house and assist with the day-to-day operations when working with property owners.
Mr. Scott asked if one license would accommodate each department. Ms. Dale explained that each department would have to purchase its own license because cost was based per computer. Ms. Dale also explained that some discounts are available for licenses issued to local governments.
Police Chief Meisler asked how the GIS software could benefit the Police Department. Ms. Dale said that this type of system was normally used by dispatch.
Webmaster Meeting
Ms. Dale reported that she would be meeting with the Webmaster to discuss uploading the meeting minutes for the BZA and ZC. Ms. Dale said Police Chief Meisler would also be attending to explore potential changes for the Police Department portion of the website.
SMART Search Update
Ms. Dale explained that Computer Resources would be looking into the problem the Zoning staff is facing with the SMART search program. Ms. Dale said until the correction is made the staff is unable to start utilizing the program to its full capability.
Fiscal Report
Fiscal Officer Shelley Seamon reported that the 2011 year was closed, temporary appropriations for 2012 were in and W-2 forms were printed and distributed as well.
The 2012 revenue budget was set and the Certificate of the Total Amount from Sources Available for Expenditures, and Balances was filed with the County Auditor.
Mrs. Seamon also provided the year-end cash summary by fund report to the Trustees and department heads. Mrs. Seamon explained the carryover balances for each fund and said she was preparing a spreadsheet regarding the revenues and expenditures for 2011.
Mr. Scott dismissed the department heads at 7:35 p.m.
Safe Routes to School –Update
Mr. Scott reported the other entities involved in the Safe Route to School grant program had submitted their agreements to The Floyd Browne Group and once approval from County Prosecutor Mark Mulligan was received, the Township would move forward.
Annual Meeting with Marblehead and Lakeside Fire Departments
The annual meeting with the MVFD and LVFD was set for Wednesday, March 14, 2011 at beginning at 6:30 p.m. at the Danbury Township Hall, 5972 E. Port Clinton Eastern Road, Marblehead, Ohio 43440.
Mr. Hirt will clarify with the County Auditor, the amount of revenue the Fire and EMS levies are expected to generate. Mr. Hirt will inform the Village of Marblehead and the Lakeside Association.
Regular Meeting Change
Due to the religious holiday on Wednesday, February 22, 2012, the Trustees will hold their regular business meeting, on Tuesday, February 21, 2012, beginning at 7:00 p.m. at the Danbury Township Hall, 5972 E. Port Clinton Eastern Road, Marblehead, Ohio 43440.
Traffic Study Results
The Trustees reviewed and discussed the results from the ODOT traffic study conducted on the SR-269 and Port Clinton Eastern Road intersection.
As a result of the study, it was determined that the intersection did not meet the criteria to warrant the installation of a traffic signal at this time. It was noted that ODOT would conduct another study in July 2012, which will include data involving the two fatalities at this intersection that occurred in 2011.
Black Swamp Conservancy
Ms. Rozak explained that she spoke with Conservation Director, Rob Krain after the special meeting held January 10, 2012 to obtain information regarding the potential purchase of the Krajcer property to extend Meadowbrook for preservation purposes.
Ms. Rozak explained that the Black Swamp Conservancy could start the process to obtain grant funding if the Township would enter into a gentlemen’s agreement that the Township wanted to be a property owner and agreed to pay to have the property appraised, the cost of the appraisal was about $1,500.00.
As a result of discussion, the Trustees agreed that the cost of the appraisal was minimal and this would allow the process to begin without committing contractually. Once the Township’s contribution for the potential acquisition is determined, the Trustees agreed to revisit the matter as to affordability.
Mr. Scott moved that the Board acquire a state approved appraisal for the potential acquisition of additional property at Meadowbrook Park; this motion does not constitute a contract for purchase. Ms. Rozak seconded the motion. The vote was unanimous. Motion carried.
Ms. Rozak moved that the Board authorize $1,500.00 for a state certified fee simple appraisal through the Black Swamp Conservancy. Mr. Scott seconded the motion. The vote was unanimous. Motion carried.
Approve Payment of Bills
After examining the following bills totaling $22,971.75, Mr. Hirt moved that they be accepted and warrants for the various amounts be drawn. Ms. Rozak seconded the motion. All voted yes. Motion carried.
36721 John L. Belcher Wages 12/10/11-12/23/11 $1,030.15
36722 Daniel J. Bergman Wages 12/10/11-12/23/11 $1,153.09
36723 Deborah K. Burley-Biro Wages 12/10/11-12/23/11 $ 571.79
36724 J. Charles Cunningham Wages 12/10/11-12/23/11 $1,290.19
36725 Kathryn A. Dale Wages 12/10/11-12/23/11 $1,470.98
36726 James E. Dress Wages 12/10/11-12/23/11 $1,294.88
36727 Jared E. Griffith Wages 12/10/11-12/23/11 $1,137.23
36728 Bradford K. LaMarca Wages 12/10/11-12/23/11 $1,203.38
36729 Mark A. Meisler Wages 12/10/11-12/23/11 $1,337.67
36730 Michael S. Meisler Wages 12/10/11-12/23/11 $1,528.67
36731 Brian P. Sloan Wages 12/10/11-12/23/11 $1,365.05
36732 Brandon L. Taylor Wages 12/10/11-12/23/11 $1,108.81
36733 Brett A Waldron Wages 12/10/11-12/23/11 $1,165.70
36734 Joshua P. Young Wages 12/10/11-12/23/11 $1,202.89
36736 OCSPC Child Support $ 141.23
36737 Culligan of Northern OH Bottled Water $ 30.30
36738 Hylant Admin. Services Fiscal Officer Bond $ 862.00
36739 Staples Office Supplies $ 90.44
36740 PC Ford Mercury Vehicle Maintenance $ 363.72
36741 Lafarge Stone-Berming $ 361.71
36742 Noron Repairs/Police Bldg. $ 193.00
36743 Peninsula News Legal - #2011-147 $ 30.80
36744 OCSE Sewer/Water $ 107.52
36745 Frontier Telephone Services $ 158.43
36746 Time Warner Cable Internet Service $ 71.95
36747 Luckey Farmers Gasoline/Diesel/Oil $3,700.17
Approve December Financial Reports & Bank Reconciliation
Ms. Rozak moved to approve the December financial reports and bank reconciliation. Mr. Hirt seconded the motion. The vote was unanimous. Motion carried.
Approve Inventory of Township Assets
Mr. Hirt moved to approve the final 2011 inventory for all departments. Mr. Scott seconded the motion. The vote was unanimous. Motion carried.
Comments & Concerns
Margret Lenthe interacted with the Trustees regarding several items discussed early throughout the business portion of the meeting, which included the repair of the Keeper’s House roof and TruGreen lawn care contract. Ms. Lenthe voiced her concern with the removal of the traffic signal at SR-163 and Quarry Road as well the need for signals else were in the Township and commented favorably on the protection the Danbury Township Police Department provides to the community.
Ms. Lenthe also encouraged the Trustees to contact Cheryl Harner regarding the funds Ms. Harner’s organization has raised for the additional property at Meadowbrook Park.
Energy Consumption Presentation
Larry Hattan provided a comprenshive presentation regarding the consumption of electricity and propane for the Township Hall. Mr. Hattan proposed cost-cutting measures for electricity as well as propane. Mr. Hattan also provided a written report regarding the consumption and said he would continue to work with the Township to reduce energy cost if the Trustees wanted him too. Mr. Scott will speak with maintenance staff to coordinate a time and date for the staff to meet with Mr. Hattan.
Executive Session
Ms. Rozak moved to go into executive session to discuss employee compensation at
9:20 p.m. Mr. Scott seconded the motion. The vote was unanimous. Motion carried.
Mr. Scott moved to come out of executive session at 9:50 p.m. Mr. Hirt seconded the motion. The vote was unanimous. Motion carried.
As a result of the discussion held in executive session, Mr. Scott moved that the Danbury Township Board of Trustees approve pay increases for all employees excluding Zoning Inspector Kathryn Dale and part-time employee James Dress at a rate of 3.5%, effective with the pay period beginning on January 21, 2012. Mr. Hirt seconded that motion.
There being no further business, Ms. Rozak moved to adjourn at 9:55 p.m. Mr. Scott seconded the motion. The vote was unanimous. Motion carried.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail fiscalofficer@danburytownship.com to make arrangements for record review or purchase.
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