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The regular meeting of the Danbury Board of Trustees held February 10th, 2010 at 7:00 p.m. was called to order by President, Ms. Dianne Rozak, with Ms. Rozak, Mr. David M. Hirt and Mr. Charles B Scott in attendance. Also present: Fiscal Officer, Shelley Seamon, Police Chief, Mike Meilser, and Zoning Inspector, Rhonda Botti Sowers. Road Supt. Jim Dress was excused.
Visitors to the meeting were: John Englebeck, Rita Mahler, Matthew Seamon, Paul Sowers, Bruce Schermbeck, Nancy Kristensen, and Sonja Kristensen.
Approve Minutes
The minutes of the Zoning Hearing, Volunteer Firefighters’ Dependent Board, and regular meeting all held on January 27th, 2010 were approved as submitted.
Correspondence
The following correspondence was received:
The Ottawa County Engineer’s Office will be scheduling 2010 road tours with each Board of Trustees during the month of March.
Magruder Hospital will be holding a special meeting on March 3rd at 5:00 p.m. in the conference center of the hospital. The presentation will be about the “State of the Hospital” and elected officials are invited. Ms. Rozak will be attending this meeting representing Danbury Township.
The Village of Marblehead sent a letter to the township trustees as well as Jeff Grashel, Superintendent at Lafarge addressing the need to replace the culvert that drains quarry water across State Route 163 and drains park water under State Route 163. The Ohio Department of Transportation has scheduled the replacement to be done in the fall of 2012.
The cost of the replacement is the responsibility of the village, it was asked that the township trustees consider contributing to the cost. The board will send a letter to Mark Mulligan to verify if township funds can be spent on state roads.
Committee Reports
Roads, Buildings, and Grounds
Mr. Scott reported that the road department employees were very helpful in the remodeling of the fiscal officer’s and safety coordinator work area, which has provided more filing cabinets and freed up space giving Ms. Seamon and Ms. Biro more room to work. They are also working on a racking system to hang the zoning maps behind the door in the zoning inspector’s office. This will free up space while keeping the maps available and in a climate controlled area.
Mr. Scott stated the road department is in need of new lawn mowers or repairs to the existing mowers. Ms. Rozak provided the board with a copy of the letter she had sent to Mark Mulligan on February 1st, 2010, requesting an opinion on the purchase of mowers.
Police
Police Chief Mike Meisler reported 204 incidents handled by his department in January and 65 incidents to date in February.
Fire
Mr. Hirt reported meeting with both the LVFD and MVFD regarding the annual meeting and the fire levy that will expire on March 11th, 2010.
Safety
There was no business to report.
Zoning
Zoning Inspector Rhonda Botti Sowers submitted a report listing 11 permits issued in the month of January and 3 permits to date in February.
Board of Zoning Appeals
The Danbury Township Board of Zoning Appeals will hold hearings at the Danbury Township Hall, 5972 E Port Clinton Eastern Rd., Marblehead, OH on Wednesday, February 17th, 2010 beginning at 6:30 p.m. on the following applications:
#008-10 by Scott & Julie Mitchell – requesting area variance
#009-10 by Scott & Julie Mitchell – requesting area variance
#010-10 by Charles Walters - requesting area variance
#011-10 by Richard & Ruth Ziegan - requesting conditional use
.
Meadowbrook Park
Ms. Rozak reported she had contacted BEC Associates on the small parking area for the fisherman on the northeast side of the Meadowbrook Bridge on Bayshore Rd. They are working on a plan for the board to review.
Disposal of Excess Equipment
Ms. Rozak presented the board with the Ohio Revised Code 505.10 Acceptance and disposition of property and an article from the Ohio Township News titled “Disposition of Township Property. This outlines the steps that need to be taken when township property is disposed of and will be discussed further once it is decided to sale or donate excess equipment not being used.
Detailed Zoning Report
Ms. Rozak presented the board with recommendations on the detailed zoning report to be submitted by Ms. Sowers at the first board meeting on the month for their review. Discussion will continue at the next meeting.
Annual Fire Meeting
The Annual Fire Meeting will be held at the Danbury Township Hall on February 24th, 2010 at 7:00 p.m. Mr. Hirt will contact Mayor Bird to notify her on the time and date of the meeting.
Zoning Hearing
The Danbury Township Board of Trustees will hold a public hearing beginning at 6:00 p.m. on Wednesday, February 24th at the Danbury Township Hall, 5972 E. Port Clinton Eastern Rd., Marblehead, OH on the following applications for amendment to the zoning resolution:
#001-01 by Herbert J. Murphy to rezone 12.225 acres in Lot 2, Section 1 at 8900 E. North Shore Blvd., from “R-3” High Density Residential to “R-C” Recreational –Commercial.
#002-10 by James & Carrie Menier to rezone a 0.528 acre parcel in Lot 21, Section 4 at 2068 S. Meter Rd. from”R-1” Rural Residential to :R-C” Recreational-Commercial.
Electric Aggregation Resolution
Ms. Rozak moved to approve the electric aggregation resolution as requested by the County Commissioners which will be placed on the May ballot. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Polices for Credit Cards & Cell Phones
Ms. Rozak presented the board with draft polices on credit card usage and cell phone usage policies. The board recommended that the draft polices be sent to prosecuting attorney Mark Mulligan for his review.
Approve Payment of Bills
Mr. Scott moved to approve payment of bills in the amount of $24,713.27, Second by: Mr. Hirt, Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
34476 John L Belcher 1/9/10-1/22/10 Salary $1,021.53
34477 Daniel J Bergman 1/9/10-1/22/10 Salary $1,151.54
34478 Deborah K Burley-Biro 1/9/10-1/22/10 Salary $649.31
34479 J. Charles Cunningham 1/9/10-1/22/10 Salary $1,356.71
34480 James E Dress 1/9/10-1/22/10 Salary $1,078.94
34481 Jared E Griffith 1/9/10-1/22/10 Salary $1,084.90
34482 Bradford K LaMarca 1/9/10-1/22/10 Salary $1,266.73
34483 Mark A Meisler 1/9/10-1/22/10 Salary $1,275.08
34484 Michael S. Meisler 1/9/10-1/22/10 Salary $1,589.21
34485 Rhonda Botti Sowers 1/9/10-1/22/10 Salary $1,163.25
34486 Brandon L Taylor 1/9/10-1/22/10 Salary $1,272.26
34487 Brett A Waldron 1/9/10-1/22/10 Salary $1,049.31
34488 Joshua P Young 1/9/10-1/22/10 Salary $1,307.99
34489 State Disbursement Child Support $72.00
34490 OCSPC Child Support $141.23
34491 Postmaster Stamps - Admin/Zoning $132.00
34492 Barnes Nursery, Inc Leaf Disposal $700.00
34493 The Peninsula News Legal Ads Fiscal/Zoning $103.20
34494 Lakeland Auto Supplies $170.72
34495 OCSE Water $22.00
34496 Culligan of Northern Ohio Bottled Water $35.25
34497 First Communications Long Distance $17.42
34498 Luckey Farmers, Inc. Gasoline & Diesel $3,231.41
34499 Guth Laboratories Operating Supplies PD $27.73
34500 American Med Supply Operating Supplies PD $121.00
34501 Doubletree Hotel Cleveland Hotel Charges for PD Training $16.36
34502 Courtyard Lima Ohio Hotel Charges for PD Training $178.00
34503 Dianne Rozak Reimburse postage $14.90
34504 Big Boppers Catering for OTA meeting $823.05
34505 Oak Harbor Hydraulics Repair & Maintenance R&B $271.57
34506 Myers-De's Propane Propane $547.23
34507 Rakich & Rakich, Inc. Clothing PD $447.10
34508 Ruth Ann Crabaugh Visiting Officer Fees $170.77
34509 Green Guard First Aid & Safety First Aid Supplies $179.97
34510 Cros.net Inc. Internet Chgs. / Laptop Repair PD $320.00
34511 Magruder Hospital ERC $131.05
34512 Radiology Services of Ohio Inc. X-ray fees $21.35
34513 Momar, Inc Operating Supplies R& B $489.45
34514 Truck Sales & Service Repair & Maintenance R&B $950.70
34515 O.E. Meyer Co. Operating Supplies PD $111.05
Approve January Financial and Bank Reconciliation Reports
Ms. Rozak moved to approve the January Financial and Bank Reconciliation reports. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Approve Repayment to General Fund
Mr. Hirt moved to approved repayment to the general fund in the amount $50,000.00 for the Coastal Management grant reimbursement check that was received. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak.-yes. Motion Carried.
Approve Registration and Expenses for Fiscal Officer
Ms. Rozak moved to approve the registration fee and expenses for Fiscal Officer Shelley Seamon to attend the Local Government Conference-Mary Taylor AOS in Columbus April 7th and 8th. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes.
Motion carried.
Comments/Concerns
There were no comments or concerns.
Executive Session
Ms. Rozak moved to go into executive session at 7:44 p.m. for the purpose of discussing compensation. Second by: Mr. Scott Vote: Mr. Hirt-yes, Ms. Rozak- yes, Mr. Scott-yes. Motion carried.
Ms. Rozak reconvened at 8.47 p.m.
Discussion on compensation will continue in executive session after the next meeting held on February 24th, 2010.
There being no further business the meeting was adjourned at 8:47 p.m.
A special meeting of the Danbury Township Board of Trustees held February 10th 2010, at 6:00 p.m. was called to order by President Ms. Dianne M. Rozak with Mr. David M. Hirt and Mr. Charles B. Scott in attendance. Also in attendance were Fiscal Officer, Shelley Seamon, Police Chief Mike Meisler, and Zoning Inspector, Rhonda Botti Sowers.
Road Supt. Jim Dress was excused.
The purpose of the meeting was a work session to discuss the new administration complex.
Visitors to the special meeting were: John Englebeck, Rita Mahler, James Mahler, Matthew Seamon, Paul Sowers, Bruce Schermbeck, Nancy Kristensen, and Sonja Kristensen.
The board of trustees has received new information from The Collaborative with reference to the phase in which breaks the cost down by following ala crate options: 1. Maintenance, 2. Maintenance & Police, and 3. Maintenance, Police, and Administration alternates.
There is an existing building for sale at 419 S. Bridge Road in Danbury Township that proposes a new opportunity. Ms. Sowers presented the board with copy of the plans building and is working with the building department to obtain a complete set of plans which will be detailed showing heated areas. There was discussion on which departments would move to the new site. Mr. Hirt asked if the zoning department and meeting room stay at the township hall and if there would be a plan to build at another location at a later date. Ms. Rozak stated that there was an immediate need for space and the current building will not last forever. Mr. Hirt added the septic system being the most limiting factor. A public building is required to have a commercial septic system which comes at a high cost. The exact cost was not known at this time. It was felt that the Bridge Road property had the potential for expansion. The concern of the board was if the building and property will suite the immediate needs of the township. Also addressed was ADA compliance required by the Board of Election. Mr. Scott asked that the board go forward with touring the property. Ms. Rozak will contact Bolte Real Estate to schedule a tour of the property.
There being no further business the meeting was adjourned at 6:40 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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