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The regular meeting of the Danbury Board of Trustees held February 24th, 2010 at 7:00 p.m. was called to order by President, Ms. Dianne Rozak, with Ms. Rozak, Mr. David M. Hirt and Mr. Charles B Scott in attendance. Also present: Fiscal Officer, Shelley Seamon, Police Chief, Mike Meisler, Road Supt. Jim Dress, and Zoning Inspector Rhonda Botti Sowers.
Visitors to the meeting were: John Englebeck, Bruce Schermbeck, Rita Mahler, Don Cadwell, Doug Waugh, Jim Pecl, Jack Resetar, Roland Stucky, Matt Seamon, Mayor-Jacqueline Bird, Dan Bergman, Nancy Kristensen, Sonja Kristensen, and Ed Cochenour.
Annual Meeting with Fire Departments
Representatives of the Lakeside and Marblehead Fire departments and the Village of Marblehead were present for the annual meeting with the Trustees to discuss the current Fire and EMS contracts and the expiring fire levy.
Mr. Hirt reported the current 0.95 mill fire levy would be expiring on March 11th, 2010 and the fire departments would need to work together on a new levy which would be presented to the trustees.
Ms. Seamon reported speaking with the county auditor on the expected revenues for the Fire and EMS contract payments and was told settlements would be processed on Friday the 26th, 2010. Ms. Seamon will contact the auditors office on the following Monday for the expected revenues and report back to the board of trustees and each department on the Fire and EMS contracts and payments.
Annual reports were submitted by each of the departments.
Discussion followed on current activity of the departments, new equipment being purchased as well as future needs for the departments.
The Trustees thanked both departments for their service to the community.
Approve Minutes
The minutes for the work session and the regular meeting held February 10th, 2010, were approved as submitted.
Correspondence
The following correspondence was received:
The Ottawa Soil and Water Conservation District staff regarding the 2010 tree ordering program.
The Ottawa County Visitors Bureau 2009 Annual Report and the new 2010 Travel Planner for the Lake Erie Shores and Islands was received. The Ottawa County Visitors Bureau partners with the Erie County Visitors Bureau on the marketing plan.
Time Warner Cable will be moving their office to 2853 East Harbor Rd. Port Clinton, OH. Effective March 15th, 2010.
An invitation was received for the 2010 Agricultural Community Breakfast to be held March 6th, 2010, at St. Johns Lutheran Church in Oak Harbor, OH.
Anthem BC/BS Life Insurance Renewal for 2010 – the rates will remain the same for the up coming year.
Managing Wetlands for Biodiversity conference will be April 10th 2010.
Committee Reports
Roads, Buildings and Grounds
Mr. Scott received a letter from the Danbury High School soft ball coach Chris Matta thanking the maintenance employees for retrieving the pitching machine.
Mr. Dress will be contacting the County Engineers Office to schedule a road tour of Mistic Bay Point which is being considered for resurfacing. Ms. Rozak interjected the township is in current litigation and the plaintiffs are aware that the township is considering the resurfacing of Mistic Bay Point. Ms Rozak will contact Mark Mulligan and report back to the board.
Mr. Scott reported that Mr. Dress will be meeting with Fremont Fence to discuss the dug outs for the north field and possibly the south field
Mr. Scott reported the road department has been very busy with snow removal and equipment repair.
There was discussion on the composting area in regards to storage, a possible extension of the area and if the compost can be distributed. Ms. Rozak stated that there are specific rules and regulations which need to followed to be in compliance with the EPA and she would get that information for the board.
Also, discussed was sign replacement and cemetery mapping. In regards to sign replacement, Ms. Rozak reported Master Mind was updating the software and the CD will be available next week.
Donation from Marina Del Isle
The Trustees thanked Marina Del Isle for their donation of sixty chairs they no longer needed.
Police
Police Chief Mike Meisler reported 172 incidents handled by his department to date in February.
Zoning
Zoning Inspector Rhonda Botti Sowers submitted a report listing 5 permits issued to date in the month of February.
Detailed Zoning Report
Discussion continued on the detailed zoning report. Ms Sowers is preparing a more extensive monthly zoning report which will be submitted to the trustee at the first meeting of each month.
Ohio Township Association Conference
The Trustees and Zoning Inspector commented on the work shops they attended at the Ohio Township Association Winter Conference.
Ethics
Ottawa County Prosecutor Mark Mulligan provided an opinion on the conflict of interest regarding the purchase of lawn mowers. The board will proceed with the purchase based on the recommendation received.
ODNR Approval of Additional LWCF Grant Funds
The Ohio Department of Natural Resource approved the use of remaining Land and Water Conservation grant funds to be utilized for paving two ADA parking spaces and connecting paved trail at Meadowbrook Park. The township will provide 53% and with a 47% match funding from ODNR. A quote was provided for the paving in the amount of $8,913.00 from K.F. Ventures, LTD.
Mr. Hirt moved to approve the quote from K.F Ventures LTD in the amount of $8,913.00 to pave two ADA parking spaces at Meadowbrook Park. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion Carried.
Meadowbrook Park Boardwalk
Ms. Rozak presented the board with plans from BEC Associates for the small parking area for fisherman at Meadowbrook Park. Ms. Rozak will meet with the building inspector to review the floodplain requirements.
Cell Phone and Credit Card Usage Polices
The Trustees received recommendations on the cell phone and credit card usage polices from Ottawa County Prosecutor Mark Mulligan. Ms. Rozak will make the revisions and present them to the board at the next meeting.
Children at Play Signs for Lighthouse Bluffs
A letter was received from Becky Price, President of the Lighthouse Bluffs Association requesting “Children at Play” signs be installed. Mr. Dress will coordinate the installation of the signs.
Approve Payment of Bills
Mr. Scott moved to approve payment of bills in the amount of $47,329.77, Second by:
Mr. Hirt, Vote: Mr. Hirt –yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
34516 John L Belcher 1/23/10-2/5/10 Salary $928.07
34517 Daniel J Bergman 1/23/10-2/5/10 Salary $1,126.79
34518 Deborah K Burley-Biro 1/23/10-2/5/10 Salary $306.58
34519 J. Charles Cunningham 1/23/10-2/5/10 Salary $1,249.57
34521 Jared E Griffith 1/23/10-2/5/10 Salary $1,083.98
34522 David M Hirt February Salary $828.55
34523 Bradford K LaMarca 1/23/10-2/5/10 Salary $1,193.40
34524 Mark A Meisler 1/23/10-2/5/10 Salary $1,261.90
34525 Michael S. Meisler 1/23/10-2/5/10 Salary $1,453.79
34526 Dianne M Rozak February Salary $879.50
34527 Charles B Scott February Salary $903.52
34528 Shelley J Seamon February Salary $1,363.35
34529 Rhonda Botti Sowers 1/23/10-2/5/10 Salary $1,163.25
34530 Brandon L Taylor 1/23/10-2/5/10 Salary $1,118.44
34531 Brett A Waldron 1/23/10-2/5/10 Salary $1,048.40
34532 Joshua P. Young 1/23/10-2/5/10 Salary $1,222.05
34533 James E Dress 1/23/10-2/5/10 Salary $1,085.22
34538 State Disbursement Child Support $72.00
34539 OCSP Child Support $141.23
34540 Ohio Edison Hall, Pump, Sirens, Lights $564.37
34541 Ohio Edison Street Lighting $664.63
34542 Verizon North Telephone all depts. $297.14
34543 West Publishing Legal books $124.00
34544 FSI Disposal Trash Pick-Up $14.00
34545 Lakeland Auto Operating Supplies R&B $73.13
34546 Ottawa County Engineer Road Salt $5,990.77
34547 OH Treasurer Kevin K Boyce Registration LGOC-Fiscal Officer $175.00
34548 Cleveland Communications,Inc. Operating Supplies - PD $203.22
34549 American Med Supply Operating Supplies - PD $297.00
34550 D.R. Ebel Operating Supplies _ PD $396.35
34551 Union Springs Pharmaceuticals Operating Supplies - PD $65.15
34552 Port Clinton Ford Repairs & Maintenance R&B $544.23
34553 Walmart Community Operating supplies - $46.80
34554 Vision Service Plan (OH) Vision Insurance $198.10
34555 Anthem Life Insurance Life Insurance $444.92
34556 Dianne M. Rozak Reimburse travel/mtg & postage exp. $427.05
34557 Rhonda Botti Sowers Reimburse travel/meeting expenses $81.87
34558 Charles B. Scott Reimburse travel/meeting expenses $318.09
34559 David M. Hirt Reimburse travel/meeting expenses $596.49
34560 Verizon Wireless Cell Phones PD / R&B $312.12
34561 SavNet Promotions & Design Web Site Maintenance $97.50
34562 Anthem Blue Cross. Blue Shield Medical/Dental Insurance $16,948.25
34563 Ottawa County Recorder Record Zoning Amendment #133-09 $20.00
2010 Appropriation Resolution
Mr. Scott moved the adoption of the following Resolution:
BE IT RESOLVED by the Board of Trustees of Danbury Township, Ottawa County, Ohio that to provide for the current year expenses and other expenditures of said Board of Trustees, during the fiscal year, ending December 31st, 2010, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal year as follows, viz:
GENERAL FUND $1,150,919.92
SPECIAL REVENUE FUND
MOTOR VEHICLE LICENSE TAX $ 70,862.31
GASOLINE TAX 347,390.31
ROAD & BRIDGE 833,567.94
CEMETERY 60,267.47
POLICE DISTRICT 1,318,401.04
FIRE DISTRICT 165,512.02
ZONING 27,652.19
FIRE LEVY 360,724.77
EMS LEVY 122,065.90
DRUG LAW ENFORCEMENT 2,386.17
ENFORCEMENT & EDUCATION (DUI) 8,025.42
COASTAL MANAGEMENT GRANT 11,542.40
LAND AND WATER CONSERVATION GRANT 9,613.68
NATUREWORKS GRANT 8,721.14
TOTAL SPECIAL REVENUE FUNDS $3,346,732.76
TOTAL ALL FUNDS $4,497,652.68
Ms. Rozak seconded the resolution and the roll being called upon its adoption the vote resulted as follows: Mr. Hirt-yes; Mr. Scott-yes; Ms.Rozak-yes. Motion carried.
Sign Cemetery Deed
Trustees signed cemetery deed to Richard Phillips, for Lot 130, Grave 4, in the 2nd addition to Sackett Cemetery.
Approve Repayment to General Fund
Ms. Rozak moved to approve repayment to the general fund in the amount of $19,647.44 for the Natureworks grant reimbursement check that was received. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr.Scott,-yes, Ms. Rozak-yes. Motion carried.
District Health Advisory Council
Mr. Hirt reported that the District Health Advisory Council will hold their annual meeting on March 11th, 2010 at 6:00 p.m. in which they will appoint a member to the board.
WCPR Radio
Ms. Rozak reported she and Ottawa County Commissioner Jim Sass will be on WCPR Radio March 3rd, 2010 at 3:00 p.m.
Administrative Complex
New information was received from The Collaborative giving four concepts on the revamping of the property at 419 Bridge Rd. which potentially would be the site for the new administrative complex. There was a lengthy discussion on Concept B which was recommend by The Collaborative to be the most cost effective and has potential for the expansion to add a new maintenance building. This cost of this would be just under $2,000,000.00. Matt Seamon stated that it was ridiculous and did everything need to be done at one time or could it be done as the funds are available. Mr. Scott stated in meeting with the maintenance department their biggest need is seasonal storage for equipment. Also discussed was to move just the police department and having an inspection done on the existing building at 5972 E. Port Clinton Eastern Rd. to see if it is violable to renovate and what these costs would be. Mr. Hirt stated he would like to keep all the departments in one facility. Mr. Scott will coordinate an inspection of the existing township hall building to obtain the facts and report back to the board on the findings. Ms. Rozak will contact bond counsel regarding the project options, if debt is to be acquired. The discussion will continue.
Comments /Concerns
Matt Seamon stated being a tax payer in Danbury Township, if a road needed to be repaired in front of his home, he would want it to be repaired.
Executive Session
Ms. Rozak moved to go into executive session at 8:25 p.m. to discuss compensation and potentially purchase property. Second by: Mr. Hirt. Vote: Mr. Hirt, Mr. Scott, Ms. Rozak.
Ms. Rozak reconvened at 9:10 p.m.
Approve Wage Increase
Ms. Rozak moved to approve a 2% wage compensation increase for the police, maintenance, and zoning departments to be effective in the next payroll, pay date being March 3rd, 2010. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
There being no further business the meeting was adjourned at 9:10 p.m.
The Danbury Township Board of Trustees zoning hearing was called to order at 6:00 p.m. on February 24, 2010 by the President Ms. Dianne M. Rozak, with Ms. Rozak, Mr. David M. Hirt, and Mr. Charles B. Scott in attendance. Also present were Zoning Inspector, Rhonda Botti Sowers, and Fiscal Officer, Shelley Seamon.
Visitors to the hearing were: Floyd Snow, Tim Gorman, Deane Osborne, Lynnda Osborne, Joan Miano, Joe Kopp, James Menier, Tim Sypherd, R. Bruce Cohagen, Dave Ehlert, Tony DiMassa, Bruce Schermbeck, Brian Miller, Ann Miller, Becky Price, Cheryl Cunningham, Warren Cermak, Ron Knopf, Harriet Knopf, Kathy Radabaugh, Larry Parr, Rich Gillum, Rob Holmes, Jeff Crabaugh, David Lewis, Keith Addy, Bob Hayner, Scott Harklau, Gerald Bunce, Rita Mahler, Kathy Fulkerson, Joe Maurer, Nancy Kristensen, and Sonja Kristensen.
Application # 001-10
Ms. Rozak opened the hearing on application # 001-10 by Herbert Murphy, Jr., to rezone 12.225 acres in Section1, Lot 2 at 8900 East North Shore Blvd., from “R-3” High Density Residential to “R-C” Recreational Commercial.
Ms. Rozak read a letter from the Ottawa Regional Planning Commission which reviewed the request at its regular meeting on January 19, 2010. After some discussion, the Commission voted to recommend disapproval of the rezoning request based on the land use plan recommendation. The vote, which was not unanimous, passed with ten (10) Commission members voting in favor of the motion and seven (7) members voting against the motion.
The Commission considered the following points in reaching its recommendation:
1. The location is Lot 2, Section 1 at 8900 E. North Shore Boulevard.
2. The parcel contains fifteen (15) acres of land, of which 2.775 acres is
currently zoned “R-C” and the remaining 12.225 acres is zoned “R-3”.
3. The applicant rezoned the 12.225 acres from “R-C” to “R-3” in 1991 for a
residential development.
4. The 12.225 acres consists of a wooded area and the applicant’s representative identified that the future use would be a recreational camp.
5. The adjacent property is zoned “R-3” to the north and east, “A” and “R-3” to the south and “R-C” to the west and northwest. A strip of land further to the east is zoned “R-C”.
6. The adjacent property consists of the Mazurik Access Facility to the north, Lighthouse Bluffs Subdivision to the east, vacant land/wooded area to the south, a campground to the west and multi-family (condominiums) to the northwest. Boat storage is located further to the east.
7. When rezoned in 1991, the Danbury Township Land Use Plan recommended the area between North Shore Boulevard and E. Harbor Road for low density residential development. In 1996, when the Land Use Plan was revised, this area was recommended for medium density residential uses. Under the current Land Use Plan adopted in 2003, the area is still recommended for medium density residential development.
The Ottawa County Regional Planning Commission voted to deny the rezoning request based on the land use plan recommendation at its regular meeting on January 19th, 2010.
The Danbury Township Zoning Commission voted to deny the rezoning request based on the land use plan recommendation at its hearing on February 3rd, 2010.
The trustees received twenty-six pieces of correspondence opposing the rezoning, noting not one in favor.
Becky Price, President of The Lighthouse Bluff’s Property Owner’s Association and David Lewis attending the hearing on behalf of Ken Cleveland the developer of The Lighthouse Bluffs commented they were in opposition of the rezoning.
Ms. Rozak moved to deny the rezoning request from “R-3” to “R-C” based on the recommendation of the land use plan. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Hearing on application # 001-10 was adjourned at 6:09 pm.
Application #002-10
Ms. Rozak opened the hearing on application # 002-10 by James and Carrie Menier to rezone 0.528 acre parcel in Section 4, lot 21 at 2068 S. Meter Rd. from “R-1” Rural Residential to “R-C” Recreational-Commercial.
Ms. Rozak read a letter from the Ottawa Regional Planning Commission which reviewed the request at its regular meeting on January 19, 2010 and voted to recommend approval. The Commission considered the following points in reaching its recommendation:
1. The location is Lot 21, Section 4 of Danbury Township at 2068 S. Meter Road.
2. The parcel contains 0.5280 acres of land, which is currently vacant.
3. The applicant did not identify a proposed use.
4. The adjacent property is zoned “R-1” to the south and “R-C” in all other directions. The property further to the north and at the southwest corner of Bayshore and Meter Roads is zoned “C-2”.
5. The adjacent property consists of single-family to the east and south, a pond and Harbor Bay Subdivision to the west, and a boat storage building to the north. A vacant commercial building is located further to the north at the southwest corner of Bayshore and Meter Roads.
6. The Danbury Township Land Use Plan recommends the area for recreational-commercial uses.
7. Comments: The parcel to the north was rezoned to the “R-C” District in 2003.
The Ottawa County Regional Planning Commission voted to approve the rezoning request at its regular meeting on January 19th, 2010.
The Danbury Township Zoning Commission voted to approve the rezoning request based on the recommendation of the land use plan at its hearing on February 3rd, 2010.
Joe Kopp commented he owned the adjacent property and was in favor of the rezoning, with the understanding that the prospective buyer abide by a reasonable barrier of the property line. Mr. Kopp stated he had met the prospective buyer several years ago and didn’t feel there would be any problems.
Mr. Hirt moved to approve the rezoning request from “R-1” to “R-C” based on the recommendation of the land use plan, the Danbury Township Zoning Commission, and The Ottawa County Regional Planning Commission. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Hearing on application # 002-10 was adjourned at 6:14 p.m.
There being no further business, the meeting was adjourned at 6:14 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail fiscalofficer@danburytownship.com to make arrangements for record review or purchase.
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