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The regular meeting of the Danbury Township Board of Trustees held November 12, 2008 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. David M. Hirt and Mr. John C. Englebeck in attendance.
Visitor at the meeting was Jim Dress. Police Chief Mike Meisler was excused.
Approve Minutes
Minutes of the October 22, 2008 regular meeting were approved as submitted.
Correspondence
The following correspondence was received:
Year end report of activity from the Sandusky River Watershed Coalition.
Letter from Chris Thomas, director of government and media relations at Time Warner Cable acknowledging receipt of the township’s request for the addition of WKYC (NBC-Cleveland to the local programming and advising the request has been forwarded to the appropriate party within the company.
Notice from Time Warner Cable of programmer agreements that are set to expire. Notification is required by law even though the majority of the agreements will be renewed without any disruption in service.
Copy of the West Harbor Lagoons Assn. annual newsletter highlighting services provided by the township.
Mistic Bay Point Blvd.
The Board received a letter from the Trustees of West Harbor Landing subdivision regarding the condition of Mistic Bay Boulevard. Ms. Rozak agreed to notify the association that this road will be included on the annual road inspection with the County Engineer next February after which decisions will be made about 2009 paving projects.
2009 Contribution to Humane Society of Ottawa County
Trustees received a request from Nancy Silva, Ottawa County Humane Officer, asking that the Board consider allocating a monthly donation to the Society in 2009. The Board has made annual donations of $500.00 in the past. Trustees agreed to appropriate a $1000.00 annual donation to the Humane Society in the 2009 budget.
BWC PDP+ Program
Mr. Hirt moved to sent a letter to the Ohio Bureau of Workers’ Compensation requesting that the township be dropped from the 2008 Premium Discount Program Plus and be reinstated for the 2009 PDP+ Program. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Deb Biro Appointed Accident Prevention Coordinator
Mr. Hirt moved to appoint Deb Biro as Accident Prevention Coordinator to fulfill a requirement of the BWC PDP+ program. This is in addition to her position as assistant zoning inspector but not to exceed 30 hours per week total for both jobs. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Professional Design Services
Trustees received qualifications from 17 architectural firms interested in designing a new administrative complex. The board will review the applications as the first step in ranking the top three.
Meadowbrook
The Meadowbrook committee met recently and agreed it would like to have mulched trails created in the northern sector where paved trails would have been installed had the Recreational Trails Fund grant been received. Trustees will coordinate this activity with Mr. Dress.
Police Clothing Allowance
A request was submitted by Chief Meisler for a police clothing allowance which would allow officers to purchase additional items such as tactical pans, polo shirts, t-shirts, etc. for training and callout use. Trustees agreed this request should be included with the Chief’s budget request for consideration in the 2009 appropriations.
Insurance Renewal
Trustees received a renewal quote for property and casualty insurance with the Ohio Government Risk Management Program administered by Hylant Administrative Services in the amount of $22,484.00. This is the sixth consecutive year the premium has decreased.
Ms. Rozak moved to renew the property and casualty insurance with the Ohio
Government Risk Management Program in the amount of $22,484.00. Second by Mr. Hirt. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Property Appraisal
Trustees agreed it is not yet necessary to have another property appraisal done for insurance purposes since the most recent was accomplished in 2001 and annual increases have been implemented each year since.
Reschedule November and December Regular Meetings
To avoid conflicts with the upcoming holidays, the Board changed the second meeting in November to Tuesday, November 25 and the second meeting in December to Tuesday, December 23.
Sign Cemetery Deed
Trustees signed a cemetery deed to Opal Kuzma for grave 4 in Lot 50 and grave 5 in Lot 51, both in the 1st addition to Sackett Cemetery.
Approve October Financial Reports
Mr. Hirt moved to approve the October financial reports as submitted by the Fiscal Officer. Second by Mr. Hirt. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Approve Payment of Bills
After examining the following bills in the amount of $126,851.57, Mr. Hirt moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
33170 John L. Belcher October 4-17 salary 1012.43
33171 Daniel J. Bergman October 4-17 salary 1099.96
33172 Deborah K. Burley-Biro October 4-17 salary 493.07
33173 J. Charles Cunningham October 4-17 salary 1337.58
33174 James E. Dress October 4-17 salary 1052.41
33175 Marion E. Grate October 4-17 salary 742.30
33176 Jared E. Griffith October 4-17 salary 1027.32
33177 Bradford K. LaMarca October 4-17 salary 1170.16
33178 Mark A. Meisler October 4-17 salary 1253.27
33179 Michael S. Meisler October 4-17 salary 1443.61
33180 Rhonda Botti Sowers October 4-17 salary 1138.94
33181 Brandon L. Taylor October 4-17 salary 1316.61
33182 Brett A. Waldron October 4-17 salary 1007.03
33183 Joshua P. Young October 4-17 salary 1147.80
33184 State Disbursement Child support withholding 71.88
33185 OCSPC Child support withholding 141.23
33186 John L. Belcher October 18-31 salary 988.82
33187 Daniel J. Bergman October 18-31 salary 1099.97
33188 Deborah K. Burley-Biro October 18-31 salary 359.59
33189 J. Charles Cunningham October 18-31 salary 1230.60
33190 James E. Dress October 18-31 salary 1051.78
33191 John C. Englebeck November Trustee's salary 779.14
33192 Marion E. Grate October 18-31 salary 758.98
33193 Jared E. Griffith October 18-31 salary 1026.41
33194 David M. Hirt November Trustee's salary 794.14
33195 Bradford K. LaMarca October 18-31 salary 984.19
33196 Mark A. Meisler October 18-31 salary 1253.27
33197 Michael S. Meisler October 18-31 salary 1443.61
33198 Dianne M. Rozak November Trustee's salary 848.11
33199 Rhonda Botti Sowers November Fiscal Officer's salary 1321.54
33200 Rhonda Botti Sowers October 18-31 salary 1138.94
33201 Brandon L. Taylor October 18-31 salary 1277.65
33202 Brett A. Waldron October 18-31 salary 990.92
33203 Joshua P. Young October 18-31 salary 1088.79
33204 State Disbursement Child support withholding 71.88
33205 OCSPC Child support withholding 141.23
33206 Joshua P. Young Mileage reimbursement 98.87
33207 Postmaster Stamps 126.00
33208 OPOTA Training 75.00
33209 Rakich & Rakich Leather duty coat 375.00
33210 National Patent Analytical Datamaster repairs 152.16
33211 Barnes Nursery Biodegradable leaf bags 650.00
33212 Lafarge Stone 1538.63
33213 Vance's Supplies 101.92
33214 Lowe's Supplies 104.51
33215 Gordon Lumber Co. Supplies 197.85
33216 Port Clinton Ford Repairs to pick-up 598.62
33217 WalMart Supplies 119.88
33218 Starcher Enterprises Supplies 70.12
33219 Tuffman Equipment Supplies 187.95
33220 Staples Office supplies 121.76
33221 Verizon Wireless Cellular phones 264.42
33222 Ohio Edison Sirens 77.45
33223 Ohio Edison Street lighting 530.05
33224 Anthem BC/BS Medical/Hospitalization 15661.97
33225 Anthem Life Life insurance 502.01
33226 VSP Medical-vision 203.25
33227 Cintas Uniforms 73.56
33228 Judco, Inc. Repairs & supplies 1538.55
33229 Culligan Bottled water 21.00
33230 First Communications Long distance service 7.70
33231 Winzer Corp. Supplies 81.34
33232 Newspaper Network Legal adv. 121.16
33233 OCSE Water 21.00
33234 Green Guard First aid supplies 50.34
33235 Ottawa Co. Engineer Cold mix paving – Kirk Road 46590.34
33236 Hylant Administrative Property & casualty insurance 22484.00
Approve Payment to Bill's Implement
Ms. Rozak moved to approve payment of check no. 33237 to Bill's Implement in the amount of $59.54 for supplies. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried. Mr. Hirt abstained.
Approve Payment to Luckey Farmers
Mr. Hirt moved to approve payment of check no. 33238 to Luckey Farmers, Inc. in the amount of $4,057.29 for gas and diesel. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Ms. Rozak-yes. Motion carried. Mr. Englebeck abstained.
Zoning Reports
Zoning reports were submitted listing a total of 20 permits processed during the month of October and 5 permits for the month of November to date.
BZA Hearings
The Board of Zoning Appeals will meet at 6:30 p.m. November 19, 2008 to conduct hearings on the following applications:
Application #185-08 by John Milhouse requesting an area variance to allow the expansion of a non-conforming structure in excess of 20% of the floor area contained in the original building at the time zoning was adopted for the purpose of constructing an addition at 221 Cedar Ave. in the “L” Lakeside district; and
Application #186-08 by Harbor Bay Estates requesting a conditional use for a 30 unit condominium development on 4.598 acres in part of Harbor Bay Estates, Plat 1 in the “R-C” Recreational-Commercial district.
Comments/Concerns
There were no comments or concerns from visitors.
There being no further business the meeting was adjourned at: 8:20 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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