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The regular meeting of the Danbury Township Board of Trustees held April 28th, 2010 at 7:00 p.m. was called to order by President Ms. Dianne M. Rozak, with Ms. Rozak, Mr. David M. Hirt, and Mr. Charles B. Scott in attendance. Also present: Fiscal Officer Shelley Seamon, Police Chief Mike Meisler, Road Superintendent Jim Dress, and Zoning Inspector Rhonda Botti Sowers.
Visitors to the meeting were: Bruce Schermbeck, Paul Bauders, Lloyd Dayton, John W. Smith, John Englebeck, Matt Seamon, Matthew Seamon, Kelly Frey of the Ottawa County Engineer’s Office, Norma Kihlken, Nancy Kristensen, and Sonja Kristensen.
Approve Minutes
The minutes of the regular meeting held April 14th, 2010 were approved as submitted.
Correspondence
The following correspondence was received:
Notification from The Ottawa County Commissioners that the time of the meeting on May 13th, 2010 to discuss renaming of E-Z Street in Chandler Subdivision in Danbury Township has been changed to 2:00 p.m. and will be held in the Commissioner’s Assembly Room on the 1st floor of the courthouse.
Driveway permit was received for the gravel parking lot to be installed for fishermen at Meadowbrook Park.
A copy of a letter Mark Mulligan sent to BEC Associates and Young Brothers Construction.
The letter reads the boardwalk designed or constructed by you for Danbury Township is not acceptable. The Township is interested in receiving the product it was promised and concluding this project as soon as possible. I write you to give you a last chance to make it right prior to initiating litigation.
Mr. Mulligan asks them to contact him to arrange the successful completion of the project prior to May 5th, 2010 and ultimately they must provide their guarantee of successful completion prior to June 1st, 2010 to avoid litigation. Auto Owners Insurance also received a copy of the letter.
A copy of a letter Mark Mulligan sent to Auto Owners Insurance, C/O Frederick Agency, the subject being Surety Bond. Informing them if an acceptable conclusion to the issues raised is not reached within the timeframes mentioned litigation will be initiated.
Committee Reports
Roads, Buildings, and Grounds
Mr. Scott reported grass mowing was in full swing, the batting cage and dugouts /back stop nets were progressing nicely and he had received positive comments from the community. Township cleanup was well received. Mr. Scott and Mr. Dress will be working on the signage for the brush drop off area. Mr. Dress stated that the ground had been prepared for the planting of the cosmos seeds at Sackett Cemetery. The annual planting will take place at 10:00 a.m. on Saturday, May 1st, 2010.
Police
Chief Mike Meisler reported 327 incidents handled by his department to date in the month of April. Mr. Meisler reported that taser training was complete and all officers were now carrying the tasers.
Fire
Mr. Hirt reported that the Lakeside and Marblehead Fire Departments were going well and their monthly meeting will be held on May 10th, 2010.
Safety
Ms. Rozak reported the township received an award at the annual meeting of the Ottawa County Safety Council for outstanding safety performance earning 100%. The award was issued by the BWC’s Division of Safety and Hygiene for being injury free in 2009.
Zoning
Zoning Inspector Rhonda Botti Sowers submitted a report listing 12 permits issued to date in the month of April.
The Board of Zoning Appeals will hold a training session at The Catawba Island Club on May 13th, 2010, at 6:00 p.m.
Ms. Rozak reported that the first meeting of the Land Use Plan committee was attended by all who requested to be on the committee. The next meeting will be held at the Danbury Township Hall on May 11th, 2010 at 6:00 p.m.
Kelly Frye from Sanitary Engineers Office
Kelly Frye from the Sanitary Engineers Office was present to discuss the sanitary sewer systems in Danbury Township and possibilities of sewer coming down Port Clinton Eastern Rd. He presented the board with a map of the west end of Danbury Township which listed areas with and without sanitary sewer systems. The ultimate goal of the engineer’s office is to provide sanitary sewer systems to as many property owners as possible and alleviating the on sight septic systems.
Due to the non-development and financial support on Port Clinton Eastern Road the probability of sewer being installed is not likely. An alternative to the Township would be to install a pump station with small diameter forced main or pressure sewer west of waste water treatment plant. Mr. Frye suggested the board sit down with a contractor to discuss what cost would be and he would also do some research and follow up with the board. There was also discussion of availability federal stimulus funding, the lack of development in the township to warrant capital improvement projects, and the problems caused by infiltrating rain waters into sewer systems.
Credit Card Policy
Ms. Rozak reported that Kent at the Shell Station would do a monthly billing for gasoline although an in station credit card would be preferable. She also reported that Ms. Seamon and spoke with Elizabeth at The Marblehead Bank on obtaining a visa in the name of Danbury Township and having cards issued to individual township department heads and herself . Ms. Seamon’s personal credit would be checked verses the townships and she would be held financially responsible. Being the fiscal officer she would be considered the chief financial officer for the township, the same as a business. It was also discussed that a personal credit checks would be obtained for each individual being issued a credit card in their name. The board agreed to revise the credit card policy based on the procedures that have been in place the past several years.
Ohio Utilities Protection Services
The board decided not to participate in the Ohio Utilities Protection Service Program.
419 S. Bridge Rd. /Existing Township Hall Discussion
Mr. Hirt reported a meeting was scheduled to meet with Mike Muse of the Collaborative on Thursday April 29th, 2010 at 9:30 a.m. at 419 S. Bridge Rd., regarding remodeling project for the new police department. Mr. Hirt, Mr. Scott and Chief Meisler will be meeting with Mr. Muse.
The board agreed to postpone discussion on the township hall retrofit until the remodeling was complete for the new police department.
Worker’s Compensation Policy
Regarding the Transitional Work Program and Safe Work Procedures including and reporting a claim, Ms. Biro worked with Marshall & Melhorn on the following polices: Article VIII – Benefits: PERS & Insurance , Referencing 8.2 Workers’ Compensation and Section 7. Transitional Work Program. Ms. Rozak explained the changes made to the policies and they were discussed. Ms. Rozak asked that the policies be incorporated into the Township Safe Work Procedure Manual.
Mr. Hirt moved to incorporate Article VIII –Benefits: PERS & Insurance 8.2 Worker’s Compensation and Section 7 – Transitional Work Program into the Township Safe Work Procedures Manual. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Bayshore/269 Intersection
Ms. Rozak reported she had contact County Engineer, Dave Brunkhorst and he recommended either stronger enforcement or placing dangerous intersection signage at the
intersection of Bayshore Road / St. Rt. 269. Mr. Dress will check on standard dangerous intersection signage and Mr. Meisler will contact ODOT.
Police Car
Police Chief Mike Meisler reported that from the time of the initial quote of $20,300.00, until the time the 2010 Ford Crown Victoria P7B was ordered there had been a price increase of $744.00 making the quote $21,044.00. He also reported the township would be trading in two cars receiving trade in allowances totaling $10,000.00.
Ms. Rozak moved to approve the increase of $744.00 to purchase a 2010 Ford Crown Victoria P7B from Port Clinton Ford Mercury Inc. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Approve Payment of Bills
After examining the following bills in the amount of $53,939.90 Mr. Scott moved that they be accepted and warrants for the various amounts be drawn. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak. Motion carried.
34727 John L Belcher 4/3/10-4/16/10 Salary $ 948.93
34728 Daniel J Bergman 4/3/10-4/16/10 Salary $ 1,146.87
34729 Deborah K Burley-Biro 4/3/10-4/16/10 Salary $ 625.59
34730 J. Charles Cunningham 4/3/10-4/16/10 Salary $ 1,254.68
34731 James E Dress 4/3/10-4/16/10 Salary $ 1,005.91
34732 Jared E Griffith 4/3/10-4/16/10 Salary $ 1,118.94
34733 Bradford K LaMarca 4/3/10-4/16/10 Salary $ 1,126.91
34734 Mark A Meisler 4/3/10-4/16/10 Salary $ 1,285.56
34735 Michael S Meisler 4/3/10-4/16/10 Salary $ 1,505.98
34736 Rhonda Botti Sowers 4/3/10-4/16/10 Salary $ 1,158.10
34737 Brandon L Taylor 4/3/10-4/16/10 Salary $ 1,103.10
34738 Brett A Waldron 4/3/10-4/16/10 Salary $ 1,071.10
34739 Joshua P Young 4/3/10-4/16/10 Salary $ 1,264.28
34740 State Disbursement Child Support WH $ 72.00
34741 OCSPC Child Support WH $ 141.23
34742 Ohio Edison Electric $ 488.95
34743 Lafarge N. America Stone $ 107.13
34744 Ohio Edison Electric (sirens) $ 562.34
34745 FSI Disposal Trash Pickup $ 14.00
34746 Verizon North Telephone $ 297.73
34747 Ottawa County Auditor Donation to OC Marine Patrol $ 6,000.00
34748 Treasurer, State of OH OH DAS Annual Fee $ 100.00
34749 Garner N. OH Sanitation Portable Toilet Rental $ 212.00
34750 Fremont Fence & G.R. Parts/Batting Cage $ 721.44
34751 TrueGreen Chemlawn Annual Lawn Service $ 3,589.80
34752 Wal-Mart Community Operating/Office Supplies $ 86.07
34753 Staples Office Supplies $ 157.98
34754 VSP (OH) Vision Insurance $ 198.10
34755 Anthem Life Life Insurance $ 596.22
34756 Anthem BC/BS Medical/Dental Ins. $17,786.75
34757 Cyclone Township Cleanup $ 6,626.50
34758 Sunoco Car Wash Tokens $ 140.00
34759 Minuteman Press Land Use Maps $ 34.49
34760 PC Ford Mercury In. Police Car Repairs $ 218.56
34761 Treasurer, State of OH Alcohol Test $ 37.00
34762 Verizon Wireless Cell Phones $ 319.67
34763 North Arrow Group Inc. Reimburse Land Use Map Cost $ 7.99
34764 East Harbor Builders Sup. Concrete/Batting Cage $ 201.25
34765 Vance’s Taser Cartridges $ 401.46
34766 First Communications Long Distance Chgs. $ 10.10
34767 Michael S Meisler Reimburse Meals/Mileage Training $ 126.97
34768 Mark A Meisler Reimburse Meals-Training $ 48.22
34770 The Marblehead Bank Wire Fee for transfer to Star OH $ 20.00
Good Will Donation Box
Leon Cross from Goodwill requested to place a Goodwill box at the township. The new donation boxes are now metal and are emptied a couple of times each week. The board agreed to have a new donation box placed at the township, locating it near the recycling bins.
TrueGreen Chemlawn
Ms. Rozak moved to approve pre-payment to TrueGreen Chemlawn in the amount of $3,589.80 for annual lawn care. Second By: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak –yes. Motion carried.
Township Cleanup
Mr. Scott moved to approve payment in the amount of $6,626.50 to Cyclone Services for the township cleanup held April 12th, 2010 through April 16th, 2010. Second By: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Sign Certificate of Deposits
Ms. Seamon notified the board that the two certificate of deposits at The Marblehead Bank would mature on April 30th , 2010 and that fire levy funds were invested in the CD’s which would be needed for the first payments to both fire departments the first payment being due June 9th, 2010. She asked to cash them in having the funds deposited in to the Marblehead Bank checking account.
Ms. Rozak move to sign the two CD’s maturing on April 30th, 2010 in the amount of $274,731.20 with the funds being deposited into The Marblehead Bank checking account. Second by: Mr. Scott. Vote- Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Transfer to Star Ohio
Ms. Rozak moved to approve the investment transfer in the amount of $300,000.00 from The Marblehead Bank checking account by investment warrant # 34769 to Star Ohio. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes. Ms. Rozak-yes. Motion carried.
Donation to VFW Post 7572
Mr. Hirt moved to approve a donation in the amount of $100.00 to VFW Post 7572 for Memorial Day expenses. Second by: Ms. Rozak. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Comments & Concerns
Nancy Kristensen suggested having the fire departments prepare some type of run reports showing the activity in each of the departments regarding fire and EMS runs. Mr. Hirt will discuss run reports with both fire departments.
Executive Session
Ms. Rozak moved to go into executive session at 8:10 p.m. to discuss property acquisition.
Second by: Mr. Hirt. Vote-Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Ms. Rozak reconvened the meeting at 8:35 p.m.
There being no further business the meeting was adjourned at 8:35 p.m.
The Danbury Township Board of Trustees zoning hearing was called to order at 6:30 p.m. on April 28th, 2010 by the President Ms. Dianne M. Rozak, with Ms. Rozak, Mr. David M. Hirt and Mr. Charles B. Scott in attendance. Also present: Zoning Inspector, Rhonda Botti Sowers and Fiscal Officer, Shelley Seamon.
There were no visitors at the hearing.
Application # 21-10
Ms. Rozak opened the hearing on application #021-10 for a text amendment initiated by the Danbury Township Zoning Commission on March 3, 2010 and modified at a hearing on April 7th, 2010 to amend regulations in the “L” Lakeside district pertaining to Lot Coverage, Building Height and Building Width and to accurately reflect the legal name of The Lakeside Association.
The Ottawa Regional Planning Commission voted to recommend approval of the text amendment at its regular meeting held March 16th, 2010.
The Danbury Township Zoning Commission voted to approve the text amendment with modifications to read “subject to restrictions” rather than “subject to approval” and to reflect the legal name of The Lakeside Association at its hearing held on April 7th, 2010. The vote was unanimous.
Ms. Sowers explained in detail steps taken to amend regulations in the “L” district pertaining to Lot Coverage, Building Height, and Building Width and to accurately reflect the legal name of The Lakeside Association.
Ms. Rozak moved to approve the text amendment as modified:
Amend Section 3.1.5 Lakeside Zoning District
Amend Section 3.1.5A Change the Lakeside Association, Inc. to The Lakeside Association
Amend Section 3.1.5Biii Change the Lakeside Association, Inc. to The Lakeside Association
Amend Section 3.1.5D Development Standards
Lot Coverage 55%
Building Height
Maximum building height 30 ft. and 25 ft. to the eaves
Building Width
Minimum building with: 20 ft.
Notes - Change The Lakeside Association, Inc. to The Lakeside Association.
Second by Mr. Hirt, Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
There being no further business the hearing was adjourned at 6:45 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail fiscalofficer@danburytownship.com to make arrangements for record review or purchase.
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