|
 |
The regular meeting of the Danbury Township Board of Trustees held November 24, 2009 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also present were Fiscal Officer Rhonda Botti Sowers, Road Supt. Jim Dress and Police Chief Mike Meisler.
Visitors at the meeting were Rita Mahler, Kelley Sotak, Charles Scott, Tony Novak, Shelley Seamon, Nancy Kristensen, Sonja Kristensen, Jeff Tyson and Bill Hirt.
Approve Minutes
Minutes of the November 10 special meeting were approved as submitted.
Correspondence
The following correspondence was received:
Notice from County Engineer Dave Brunkhorst that at least two trustees will need to schedule an appointment to certify road mileage at his office on either December 8 or December 10. Trustees will plan to meet in the Engineer's office on December 10 at 1:00 p.m.
Committee Reports
Roads, Buildings and Grounds
Ms. Rozak commended Mr. Dress for the posts his department recently installed at the Bayshore Road entrance to the newly paved trail at Meadowbrook.
Police and Fire
Chief Mike Meisler reported 226 incidents handled by his department during the month of November to date.
Safety
Ms. Rozak reported on the first aid as well as CPR and AED refresher trainings that were conducted last week.
Zoning
Zoning Permits
Zoning Inspector Rhonda Botti Sowers reported 9 permits processed during the month of November to date.
Zoning Commission
The Zoning Commission will hold a public hearing at 7:00 p.m. December 2, 2009 on application #123-09 by Edward G. Patrick, Jr. to rezone 2.559 acres in the west part of Lot 14, Section 4 from "A" Agricultural to "C-2" General Commercial.
Meadowbrook Boardwalk
Ms. Rozak reported she and Mr. Englebeck met recently with the contractor and engineer regarding issues with the boardwalk at Meadowbrook. Ms. Rozak will put together a packet of information to forward to the County Prosecutor requesting advice on how to proceed.
Propane
Mr. Englebeck contacted Beck Suppliers regarding propane that was mistakenly delivered after the township accepted the low bid last May from Myers-De's. He said that Beck's was never notified of the switch and it will cost $125.00 to have the propane pumped from the tank. Mr. Englebeck added that Beck Suppliers has offered to sell the delivered propane to the township at the same rate as the Myers-De's contract.
Ms. Rozak moved to pay for the propane delivered by Beck Suppliers at the same rate as the Myers-De's contract price and to notify both companies when the tank gets to 5% capacity. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Ms. Rozak instructed Mr. Dress to keep check on the tank and advise the gas companies when the tank gets down to 5% so that the tank can be replaced with one from Myers-De's.
Performance Evaluation Forms
After reviewing the revised employee performance evaluation forms Mr. Hirt moved to adopt them. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Ms. Rozak said the new employee self-evaluations as well as supervisor evaluations need to be completed by employees and supervisors in December.
Truck
Discussion continued on replacing the dump truck used at the cemetery. Ms. Rozak said neither she nor Mrs. Sowers were able to find a state bid contract for the cab and chassis Mr. Dress would like to purchase. Mr. Dress insisted it is perfectly legal to purchase a cab and chassis locally on one contract and a dump body under another contract to avoid the bid requirements and not have to use the state purchasing program. Ms. Rozak disagreed and said the board needs to look into it further. Mr. Dress said there is no hurry.
Powering Our Communities
Ms. Rozak presented additional information she learned after meeting with Gary Mortus of First Energy about the First Energy Solutions government aggregation program known as Powering Our Communities. She said if the township decides to pursue this it would have to be approved by the voters. Mr. Mortus told her that the County Commissioners have expressed interest in learning more about the program and they could potentially initiate it as a county-wide program. Trustees decided to wait and see what action the county might take before looking into it further.
Nuisance Complaint
Trustees received nuisance complaints filed by Dawn Leahy as well as Sandy and Michael Barnhart regarding property owned by Robert Christiansen at 1802 Bayview Drive. Trustees and the Zoning Inspector will inspect the property and report back at the next meeting.
Authorize Contracting with Visiting Fiscal Officer
Ms. Rozak moved to authorize expenses not to exceed $1000.00 for the purpose of contracting with a UAN Visiting Fiscal Officer. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Authorize Additional Engineering Costs for Phase 2 Trail
Mr. Hirt moved to authorize additional engineering expenses to BEC Associates in the amount of $1648.00 for revising the location of the Meadowbrook Phase 2 trail. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Approve Supplemental Appropriations
Mr. Hirt moved to approve a supplemental appropriation in the amount of $15,000.00 from 1000-110-112-0000 (General Fund, Administrative, Trustees' Staff) to 1000-130-190-0000 (General Fund, Zoning, Other salaries). Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Approve Advance
Mr. Hirt moved to approve an advance of $30,000.00 from the General Fund to the LWCF Grant Fund with the amount to be repaid when the grant reimbursement is received. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Winter Newsletter
Trustees reviewed and approved content for the winter newsletter.
Approve Payment of Bills
After examining the following bills in the amount of $113,882.93, Mr. Englebeck moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
34254 John L. Belcher Oct. 31-Nov. 13 salary 1044.02
34255 Daniel J. Bergman Oct. 31-Nov. 13 salary 1134.39
34256 Deborah K. Burley-Biro Oct. 31-Nov. 13 salary 604.76
34257 J. Charles Cunningham Oct. 31-Nov. 13 salary 1378.30
34258 James E. Dress Oct. 31-Nov. 13 salary 1086.54
34259 Jared E. Griffith Oct. 31-Nov. 13 salary 1059.03
34260 Bradford K. LaMarca Oct. 31-Nov. 13 salary 1220.91
34261 Mark A. Meisler Oct. 31-Nov. 13 salary 1284.85
34262 Michael S. Meisler Oct. 31-Nov. 13 salary 1584.36
34263 Rhonda Botti Sowers Oct. 31-Nov. 13 salary 1168.00
34264 Brandon L. Taylor Oct. 31-Nov. 13 salary 1295.88
34265 Brett A. Waldron Oct. 31-Nov. 13 salary 1023.45
34266 Joshua P. Young Oct. 31-Nov. 13 salary 1312.87
34267 State Disbursement Withholding 72.00
34268 OCSPC Withholding 141.23
34269 Ohio Edison Electricity 445.07
34270 Ohio Edison Street lighting 545.66
34271 VSP Medical – vision 212.25
34272 Anthem BC/BS Medical/hospitalization 20143.92
34273 Anthem Life Life insurance 490.37
34274 Firelands Medical Center DOT consortium fee 62.00
34275 FSI Disposal Trash pick-up 7.00
34276 Flynn, Py and Kruse Legal counsel 7543.31
34277 Judco, Inc. Signs 72.00
34278 Winzer Corp. Misc. supplies 107.67
34279 Ottawa Co. Engineer Road striping 6564.35
34280 Verizon Phone service 297.96
34281 MPH Industries Repair 107.97
34282 Rakich & Rakich Uniform supplies 440.90
34283 KF Ventures, Ltd. Meadowbrook Phase 2 paved trail 59508.57
34284 Sunoco II Car wash tokens 84.00
34285 Staples Credit Office supplies 261.90
34286 WalMart Community Misc. supplies 178.23
34287 Treas., State of Ohio Drug/alcohol screen 74.00
34288 Pocket Press Law books 118.86
34289 FanMark, Inc. Tires 151.95
34290 Momar, Inc. Misc. supplies 159.76
34291 Daniel J. Bergman Reimburse for safety shoes/boots 100.00
34292 Postmaster Bulk mail winter newsletter 794.64
OTA Conference
Ms. Rozak commented that the annual Ohio Township Association Conference will be held in Columbus in mid February and emphasized that township employees as well as elected officials are encouraged to attend and take advantage of the trade show and seminars offered there.
Budget
Ms. Rozak asked that department heads Jim Dress, Mike Meisler and Rhonda Botti Sowers have their 2010 budget requests prepared and submitted to the Board by the end of the year since they will be needed to determine permanent appropriations next year.
Comments/Concerns
Jeff Tyson presented the Board with a letter from the Peninsula Youth Athletic League offering assistance up to $1500.00 for facility improvements at the township athletic complex. Discussion followed on possible site amenities. Additional outfield fencing or construction of dugouts were two of the preferred projects.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make
|
|
