|
 |
The regular meeting of the Danbury Board of Trustees held January 27th, 2010 was called to order by President, Ms. Dianne Rozak, with Ms. Rozak, Mr. David M. Hirt and Mr. Charles B Scott in attendance. Also present: Fiscal Officer, Shelley Seamon, Police Chief, Mike Meilser, Road Supt., Jim Dress and Zoning Inspector, Rhonda Botti Sowers.
Visitors to the meeting were: Rita Mahler, Fred Rhoda Sr., John Englebeck, Bill Hirt, Sonja, Kristensen, Nancy Kristensen, Roland Stucky, and Bruce Schermbeck.
Approve Minutes
The minutes of the regular meeting held January 13th, 2010 and the minutes of the special meeting with The Collaborative held January 19th, 2010 were both approved as submitted.
Correspondence
The following correspondence was received:
Local Government Officials Conference will be held April 7th & 8th 2010 at the Hyatt Regency in Columbus, OH. Online registration is available now.
The Ottawa County Senior Resources Executive Coordinator Dianne Mortensen submitted a letter thanking the township for their continued support at the Danbury Senior Center for providing snowplowing services for the parking lot of the senior center.
The Ottawa County Improvement Corporation (OCIC) will be holding an informational meeting regarding a recent US EPA Assessment Grant award. The meeting will be held at the Catawba Island Club in the Cliff Room on Wednesday, February 10th from Noon to 1:30 PM. RSVP are required by February 5th, 2010.
A thank you letter was received from The Cobbledick family regarding the enjoyment they have at Meadowbrook Park.
An invitation to the 56th Annual Magruder Hospital Auxiliary Charity Ball to held at the Catawba Island Club on February 26th, 2010.
A flyer from Trevor Tree Service- a wood recycler for hire.
The quarterly Ohio LTAP magazine was received and given to Mr. Scott to review.
The 2009 Annual Report from the Ottawa County Municipal Court was received.
Committee Reports
Roads, Buildings, and Grounds
Mr. Scott reported meeting with Mr. Dress on January 21st discussing the following:
The board will need to decide if the mowers are to be repaired at an estimated cost of $3000.00 with the repairs starting by March 1st. In regards to the purchase of new mowers there was the conflict of interest question in the letter from Mark Mulligan. Follow up will be needed in regards to this matter keeping in mind mowing begins around April 19th and that Bill’s Implement is listed as a state provider in OH DAS.
The requirements for the purchase of the Ford F-450 truck were reviewed. This model is not available at this time through state bidding, they currently have the Ford F-350 model The Ford F-450 is expected to be available in the next several weeks.
There was discussion on gathering excess equipment not being used and as a spring project selling or donating the equipment to free up storage space.
Mr. Scott asked Mr. Dress and his staff to compile a building history for the maintenance of each of the township buildings, such as roof replacement rotation and things of that nature. This will give one file to go to for reference to what maintenance was performed, when and by whom.
There was discussion of the paving project for Mystic Bay Point.
In regards to park usage, it was discussed to split up the current youth programs being held at the township hall park with The Village of Marblehead. Mr. Scott has been in contact with Mr. Starcher and they are also working on this.
Mr. Scott reported on the dugouts stating he had learned the school had some long term plans that may affect how the dugouts were constructed. He will be contacting the softball coach and the Peninsula Youth Athletic League for their input on the dugouts.
Police
Police Chief Mike Meisler reported 181 incidents handled by his department in January. Mr. Meisler also reported he had contacted the instructor for the taser training and the pricing for the tasers was in process.
Fire
Mr. Hirt reported that the fire levy would be expiring this year. In regards to the fire levy monies to be received to each department, Mr. Hirt contacted county auditor, Jo Ellen Regal and was told numbers should be in around February 21st. The Annual Fire Meeting date was tentatively set for February 24th, 2010 where these items will be discussed.
Safety
Ms. Rozak reported that the safety meeting held on January 23rd, 2010 was very productive and well attended. Safety Coordinator, Deb Biro presented each employee with a Safe Work Procedure Manual and 2009 was an incidents free year.
Zoning
Zoning Inspector Rhonda Botti Sowers submitted a report listing 6 permits processed to date in the month of January. Mr. Scott reported he and Ms. Sowers meet to discuss what the zoning inspector job entailed, with reference to the meeting Mr. Scott asked Ms. Sowers to compile a more detailed report along with the listing of permits issued which would be presented to the board at the second meeting of each month.
Zoning Hearing
The Danbury Township Zoning Commission will hold public hearings beginning at 7:00 p.m. in Wednesday, February 3, 2010 at the Danbury Township Hall, 5972 E. Port Clinton Eastern Rd., Marblehead, OH on the following applications for amendment to the zoning resolution:
#001-10 by Herbert J Murphy, Jr. to rezone 12.225 acres in part of Lot 2 Section 1 at 8900 E. Northshore Blvd. from :R-3” High Density Residential to :”R-C” Recreational-Commercial.
#002-10 by James and Carrie Menier to rezone a 0.58 acre parcel in Lot 21, Section 4 at 2068 S. Meter Rd. from “R-1” Rural Residential to “R-C” Recreational-Commercial.
Safe Work Procedures
Ms. Rozak reported upon recommendation of the board Ms. Biro spoke with Marshall & Melhorn, there were a few minor changes and the recommendations have been incorporated in the Safe Work Procedure Manual.
Recreational Trails Program/Clean Ohio Trails Fund
Ms. Rozak reported the joint Recreational Trails Program-Clean Ohio Fund grant has been submitted.
Meadowbrook Memory Garden
Ms. Rozak presented the board with a Proposal from Barnes for the preparation of the area for the garden. Cost is estimated at $1230.00 which is for topsoil and spraying. The cost for a supervisor to work with a township employee is $60.00 per hour. The board will continue discussion at the next meeting.
Meadowbrook Parking Area for Fisherman
Ms Rozak will request BEC Associates to prepare a plan for the small parking area for fisherman east of Meadowbrook Bridge. The plan will be submitted to the building department for necessary flood plain review.
Ohio DAS Training Update
On January 21st, 2010, Mr. Scott and Ms. Seamon meet with Jean Stephenson of the Department of Administrative Services for training on state purchasing. Ms Seamon reported Ms. Stephenson presented an overview of the program, procedures, and navigation of the website.
Administrative Complex
The board will meet at 6:00 p.m. one hour prior to the regular meeting on February 10th, 2010, to have work session on the requested phase-in concept received from The Collaborative, The discussion will be on the administrative complex.
Annual Siren Renewal
Mr. Hirt moved to continue the siren maintenance contract with TransCore, Second by, Mr. Scott, Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
District Health Advisory Board
Mr. Hirt reported the District Health Advisory Board meet on the 21st of January and appointed Bruce Moritz to fill the vacant seat on the board. The Annual Health Advisory Board meeting will be coming up in March, no date has been set. Mr. Hirt will be attending representing Danbury Township.
Approve Payment of Bills
Mr. Scott moved to approve payment of bills in the amount of $48,883.61. Second by: Mr. Hirt, Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
34428 John L Belcher 12/26/09-1/8/10 Salary $1,021.53
34429 Daniel J Bergman 12/26/09-1/8/10 Salary $1,176.29
34430 Deborah K Burley-Biro 12/26/09-1/8/10 Salary $541.47
34431 J. Charles Cunningham 12/26/09-1/8/10 Salary $1,356.71
34432 James E Dress 12/26/09-1/8/10 Salary $1,220.28
34433 Jared E Griffith 12/26/09-1/8/10 Salary $1,103.64
34434 David M Hirt January Salary $828.55
34435 Bradford K La Marca Voided Warrant $0.00
34436 Mark A Meisler 12/26/09-1/8/10 Salary $1,261.90
34437 Michael S. Meisler 12/26/09-1/8/10 Salary $1,453.79
34438 Dianne M. Rozak January Salary $879.50
34439 Charles B Scott January Salary $903.52
34440 Shelley J Seamon January Salary $1,363.35
34441 Rhonda Botti Sowers 12/26/09-1/8/10 Salary $1,163.25
34442 Brandon L Taylor 12/26/09-1/8/10 Salary $1,173.37
34443 Brett A Waldron 12/26/09-1/8/10 Salary $1,130.69
34444 Joshua P Young 12/26/09-1/8/10 Salary $1,307.99
34445 Bradford K LaMarca Voided Warrant $0.00
34446 Bradford K LaMarca 12/26/09-1/8/10 Salary $1,266.73
34447 State Disbursement Child Support $72.00
34448 OCSPC Child Support $141.23
34449 FanMark, Inc. Backhoe tire plugged $14.00
34450 Judith Burchfield Transcripts $60.00
34451 Calibre Press Street Survival Training $344.00
34452 Anthem Blue Cross/Blue Shield Medical/Dental Insurance $13,036.43
34453 Dupps Printing Name plates Trustee Fiscal Officer $39.90
34454 D.R. Ebel Repairs to LED lights $77.66
34455 FSI Disposal Trash pick-up $14.00
34456 Verizon Telephone $296.39
34457 Ottawa County Treasurer Real Estate Property Taxes $5,908.95
34458 Walmart Community Misc. Supplies $78.51
34459 Dianne M Rozak Reimbursement-Postage $16.02
34460 Shelley J Seamon Reimbursement W-2forms/postage $72.57
34461 The Collaborative, Inc. Consulting Fees $318.50
34462 Doubletree Hotel Cleveland Hotel Charges - Police Training $218.00
34463 Anthem Life Insurance Life Insurance $399.47
34464 Ohio Edison Hall, Pump, Lights & Sirens $602.32
34465 Ohio Edison Street Lighting $567.59
34466 Verizon Wireless Cell phones $312.12
34467 Vision Service Plan -(OH) Vision Insurance $183.95
34468 Staples Credit Plan Supplies for Safety Mannuals $97.81
34469 Div. of Natural Areas/Preserves RTP/COTP grant $150.00
34470 Commerce Paper Copy paper $174.00
34471 Ottawa County Recorder recording fee -zoning $20.00
34472 Deborah K Burley-Biro Reimbursement -shipping chgs. $15.62
34473 Danbury Senior Association Donation $100.00
34474 Ottawa County Engineer Road Salt $5,797.71
34475 Myers-De's Propane Propane $602.30
Star Ohio Transfer
Mr. Hirt moved to approve the transfer for $125,000.00 from Star Ohio to The Marblehead Bank, Second by, Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak.-yes.
Zoning Commission Appointment
Ms Rozak moved to appoint Tim Sypherd as an alternate member to the Danbury Zoning Commission, Second by, Mr. Hirt –yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Ms. Sowers asked the trustees to affirm no permits are required for government buildings specifically with reference to a bus garage at Danbury School. The trustees agreed. In addition, the trustees also agreed to waive the zoning fee for a fence at the Lakeside Volunteer Fire Department. Mr. Hirt moved to waive the zoning fee for a fence at the Lakeside Volunteer fire Department, Second by, Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Comments/Concerns
Ms. Sonja Kristensen, asked with regard to Meadowbrook Memory Garden, how was the decision made to go with Barnes verses staying local. Ms. Rozak explained in detail the process the Meadowbrook Committee went through to stay with a local business.
Ms. Sonja Kristensen asked if it would be advisable for the clerk to have her own office. Mr. Scott stated this was a work in progress.
Ms. Nancy Kristensen asked if The Collaborative receives a percentage of total cost the project. Ms. Rozak stated that the did not get a percentage for the total cost of the project it is their fee for creating the project and currently the township is paying them on a per hour basis. There was a lengthy discussion on the construction of the Administration Complex in regards to hiring local contractors.
Executive Session
Ms. Rozak moved to go into executive session at 7:50 p.m. for the purpose of discussing compensation. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Ms. Rozak- yes, Mr. Scott-yes. Motion carried.
Ms. Rozak reconvened at 8.47 p.m.
Discussion on compensation will continue in executive session after the next meeting held on February 10th, 2010.
There being no further business the meeting was adjourned at 8:47 p.m.
The organizational meeting of the Volunteer Firefighters’ Dependent’s Board for the Lakeside VFD was held prior to the regular meeting of the Danbury Township Trustees at the Danbury Township Hall on January 27th, 2010 at 6:45 p.m.
Appointed to represent the Trustees were: David M. Hirt and Charles B. Scott.
Appointed to represent the Lakeside VFD were: Roland Stucky and Donald Caldwell.
Mr. Hirt moved to nominate Roland Stucky to continue as chairman, Second by Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Mr. Hirt moved to nominate Donald Caldwell as Secretary and Fiscal Officer, Second by Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Mr. Caldwell moved to appoint Fred Rhoda to serve as the fifth member of the Board. Second by Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
All members to serve a one year term.
Meetings, as needed, to be called by the Chairman.
There being no further business the meeting was adjourned by Chairman Roland Stucky at 6:50 p.m.
The Danbury Township Board of Trustees zoning hearing was called to order at 6:30 p.m. on January 27th, 2010 by President Ms. Dianne M. Rozak, with Ms. Rozak, Mr. David M. Hirt and Mr. Charles B. Scott in attendance. Also in attendance were Fiscal Officer, Shelley Seamon and Zoning Inspector, Rhonda Botti Sowers
Visitors at the hearing were: Rita Mahler and Fred Rhoda Sr.
Ms. Rozak opened the hearing on application #133-09 for text amendments initiated by the Danbury Township Zoning Commission to add regulations for small wind farm and regulations for streets within condominium multi-family housing developments.
The Ottawa County Regional Planning Commission reviewed the request at its regular meeting on December 15th, 2009 and voted to recommend approval of the zoning text amendments as initiated.
The Danbury Zoning Commission heard the zoning text amendments at its regular meeting on January 6th, 2010 and the vote was unanimous.
Mr. Hirt moved to approve the zoning text amendments, Second by, Mr. Scott, Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
There being no further business the meeting was adjourned at 6:42 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
|
|
