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The Organizational Meeting of the Danbury Board of Trustees held January 5, 2010 was called to order by Fiscal Officer Shelley J. Seamon with Mr. David M. Hirt, Mr. Charles B. Scott, and Ms. Dianne M. Rozak in attendance. Also present were, Police Chief Mike Meisler, Road Supt. and Zoning Inspector, Rhonda Botti Sowers.
Visitors at the meeting were: John Englebeck.
Organizational Meeting
Fiscal Officer Shelley J. Seamon convened the organizational portion of the meeting and called for nominations for President of the Board in 2010.
Election of Officers
Mr. Hirt nominated Dianne M. Rozak for President of the Board. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried
Ms. Rozak took over the meeting and called for nominations for Vice President.
Mr. Scott nominated David M. Hirt for Vice President of the Board. Second by: Ms. Rozak. Vote: Mr. Hirt0yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Date and Time for Regular Meetings
The Board of Trustees agreed to continue to hold regular meetings of the Board on the second and fourth Wednesday of each month at 7:00 pm.
Authorize Trustee Pay Method for 2010
Ms. Rozak moved that the Trustees continue to be paid a salary as opposed to per diem basis in 2010. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak. Motion carried.
Volunteer Firefighters’ Dependents Fund
Ms. Rozak moved to elect Charles B Scott and David M. Hirt to serve a one-year term on the LVFD State Volunteer Fire Fighters’ Dependent Fund Board. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak. Motion carried.
Committee Assignments
Committee assignments for 2010 will be as follows: Roads, Bridge & Grounds – Mr. Scott, Police & Fire- Mr. Hirt, and Safety and Zoning – Ms. Rozak.
Planning Commission Representatives for 2010
Mr. Hirt moved to appoint John C. Englebeck as representative to the Ottawa Regional Planning Commission for 2010. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Mr. Hirt moved to appoint Rhonda Botti Sowers as alternate representative to the Ottawa Regional Planning Commission for 2010. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Legal Counsel for 2010
Ms. Rozak moved to reappoint John Coppeler of the law firm on Flynn, Py and Kruse as township legal counsel for 2010. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak- yes. Motion carried.
Fire Prevention Officer
Mr. Hirt moved to reappoint Roland Stucky as Fire Prevention Officer for 2010 at an annual salary of $1,000.00. Second by: Mr. Scott. Vote: Mr. Hirt- yes, Mr. Scott –yes, Ms. Rozak-yes. Motion carried.
Set Temporary Appropriations
Mr. Scott moved to set temporary appropriations which were determined by fund in the amount of $491,974.00. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak. Motion carried.
There being no further business the organizational meeting was adjourned at 6:10 p.m.
After the organizational meeting the trustees and fiscal officer convened a budget discussion. Ms. Rozak requested the board review budget information carefully to the upcoming meeting with The Collaborative. The board discussed various alternatives to raises as well as options for the administration building.
Visitors at the meeting : John Englebeck.
Budget Discussion Summary
Zoning
Ms. Sowers reported from the comparison she received from Ms. Seamon she did not anticipate the expenditures to be much different from 2009. As to other-professional & technical services being set at $8000.00, last year this was to cover the cost for the Clear Zoning and could be lowered to $5000 or eliminated. Compensation of Board & Commission Members would not be needed reason being part way through 2009 it was discovered that the members are employees and are classified under the general fund.
Ms. Rozak informed the board that at the first regular meeting they would need to appoint two Zoning Commission members due to the resignations of Mr. Minton and Mr. Henderson, the reason being a conflict with their State Teachers Retirement System and paying into Ohio Public Retirement Systems as employees of the township.
General Fund
The board of trustees discussed the comparison report prepared by Ms. Seamon clarifying that the actual expenditures being compared were for 2008 and 2009, with the permanent appropriation listed being the actual numbers used in 2009. Ms. Rozak explained the grant procedures to clarify some questions for Ms. Seamon.
Meeting with The Collaborative
In preparation for the up coming meeting with The Collaborative, Ms. Rozak informed the board that she had spoken to Mike Muse of The Collaborative and they are close to having final plans. The reason for the budget discussion was to have an idea of where the township stands finically to pay for the building taking into consideration possible governmental cuts and economics situation.
Road & Bridge
Jim Dress submitted requests for new mowers-$17,000.00, Truck F450 -$30,000.00 for cemetery use and repaving at Mistic Bay Paving - $150,000.00.
Police
Mike Meisler submitted requests for pay increases for the officers and concerning officer safety – purchase six tasers costing roughly $800.00 each.
There being no further discussion for the meeting ended at 7:45 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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