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The regular meeting of the Danbury Board of Trustees held December 23rd, 2009 was called to order by the President, Ms. Dianne M. Rozak, with Ms. Rozak, Mr. David M. Hirt, and Mr. John C. Englebeck in attendance. Also present were, Fiscal Officer, Shelley Seamon, Police Chief Mike Meisler, Road Supt., Jim Dress, and Zoning Inspector, Rhonda Botti Sowers.
Visitors at the meeting were: Patricia Englebeck, Charles Scott, Roland Stucky, Matt Seamon, Jeff Tyson and Rita Mahler.
Approve Minutes
Minutes of the December 9th meeting were approved with the following corrections: The November 24th meeting was a regular meeting, not a special meeting. Under the item of business titled Truck, Mr. Englebeck reported speaking with the maintenance supervisor at the sewer plant about the chassis, box and all accessories. The supervisor stated he had to get a price equal to or less than State Purchasing in order to buy the truck from the dealer without bidding the unit out. Under the item of business titled Kelley Cemetery, Mr. Englebeck was told by road owner Tom Joyce that he would give verbal permission for the township to do a yearly clean up. Mr. Englebeck will be contacting Anthony Bailey to see if he would give the township permission to cross his property from the road.
Correspondence
No correspondence was received.
Committee Reports
Roads, Buildings, and Grounds
Mr. Englebeck reported that salt had been delivered since the last meeting.
Police and Fire
Chief Mike Meisler reported 201 incidents handled by his department to date in December.
Roland Stucky, Lakeside Volunteer Fire Dept. reported they’ve had very low incidents with fire and carbon monoxide detectors.
Safety
Ms Rozak ask the board to review safe work procedures prepared by Deb Biro before the next meeting so correction can be made for presentation at the employee safety meeting January 19th 2009.
Zoning
Zoning Permits
Zoning Inspector Rhonda Botti Sowers reported 13 zoning permits processed to date in December.
Set Zoning Hearing
The Danbury Township Zoning Commission will hold a public hearing beginning at 7:00 p.m. on Wednesday, January 6th, 2010 at the Danbury Township Hall, 5972 E. Port Clinton Eastern Rd., Marblehead, OH on the following motion for amendment to the zoning resolution.
Application #133-09 for text amendments initiated by the Danbury Township Zoning Commission to add regulations for Wind Farms, Small and regulations for streets within condominium/multi family developments.
Zoning Fees
Zoning Inspector Rhonda Botti Sowers presented a countywide comparison list of township zoning fees for the Board of Trustees to review.
Collaborative Update & Schedule Next Meeting
Ms. Rozak reported receiving updated information from The Collaborative which was extremely positive with all the contingencies they are estimating cost to be between $2.4 and $2.5 million dollars which is a significant drop.
The Trustees set a meeting with The Collaborative to be held on January 19th 2009 at 5:30 p.m., at the Danbury Township Hall, 5972 E. Port Clinton Eastern Rd., Marblehead, OH.
Recreational Trails Program/Clean Ohio Trails Fund
Ms. Rozak reported she will meet at Meadowbrook Park on December 29th 2009 with Paul Wetzel from the US Army Corps of Engineers and Joe Uhinck from the Soil and Water Conservation District to walk through the proposed area for the bike trails through the combined RTP and COTF grant.
The following Resolution of Authorization for Application to Recreational Trails Program (RTP) and/or Clean Ohio Trails Fund (COTF) was approved. Moved by Ms. Rozak, Second by Mr. Hirt, Vote Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak, Motion carried.
A Resolution of Authorization for Application to Recreational Trails Program (RTP) and/or Clean Ohio Trails Fund (COTF)
Whereas: The State of Ohio, through the Ohio Department of Natural Resources, administers financial assistance for public recreation purposes, through the Recreational Trails Program (RTP) and/or the Clean Ohio Trails Fund (COTF); and
Whereas: The Danbury Township Board of Trustees desires financial assistance under the RTP and/or COTF Program, whichever may be awarded;
THEREFORE BE IT RESOLVED by the Danbury Township Board of Trustees as follows:
1. That the Danbury Township Board of Trustees approves filing an application for the RTP and/or COTF Program, whichever may be awarded.
2. That Dianne M. Rozak is hereby authorized and directed to execute and file an application with the Ohio Department of Natural Resources and to provide all information and documentation required to become eligible for possible funding assistance.
3. That the Danbury Township Board of Trustees does agree to obligate the funds required to satisfactorily complete the proposed project and become eligible for reimbursement under the terms and conditions of the RTP and/or COTF Program, whichever may be awarded.
________________________ 12/23/09 _______________________ 12/23/09
Dianne M. Rozak, Trustee David M. Hirt, Trustee
_________________________ 12/23/09
John C. Englebeck, Trustee
CERTIFICATE OF RECORDING OFFICER
I, the undersigned Shelley Seamon, Danbury Township Fiscal Officer, hereby certify that the foregoing is a true and correct copy of the resolution adopted by the Danbury Township Board of Trustees at their regular meeting held on the 23rd day of December 2009, and that I am duly authorized to execute this certificate.
__________________________ Fiscal Officer
Shelley Seamon
Barnholt Brush Clearing
Jim Dress reported the trees and brush were cleared back on the Barnholt property on East Harbor Road . This was done in an attempt to improve visibility at the intersection with North Shore Boulevard.
Peninsula Youth Athletic League
Jeff Tyson presented a check to the trustees in the amount of $1500 on behalf of the Peninsula Youth League. The funds will be used to supplement the cost of improvement to the athletic fields. The board of the PYAL would like a report showing where the funds were spent. Jim Dress and Shelley Seamon will work together and prepare a summary on how the funds were spent, which will include copies of invoices for Mr. Tyson to present to the PYAL board.
Kelley Cemetery
Mr. Englebeck reported that he contacted Tom Joyce, Anthony Bailey, and Alex Watkins to allow only township employees to go back on a yearly basis to do necessary maintenance in the cemetery. The township will need to contact Mr. Joyce, Mr. Bailey, and Mr. Watkins to obtain verbal permission before going back in the cemetery to do yearly clean ups. Mr. Englebeck prepared a list of the phone numbers for each of the persons he has been in contact with and will distribute a copy to each township employee needing this information.
Approve Insurance
Approve insurance for new trustees, Moved by: Ms. Rozak, Second by: Mr. Hirt, Vote:
Mr. Hirt-yes, Mr. Englebeck-yes Ms. Rozak. Motion carried.
Set Organizational Meeting
The Organizational Meeting will be head on January 5th, 2009 at 6:00 pm., at The Danbury Township Hall, 5972 E. Port Clinton Eastern Rd, Marblehead, OH.
Approve Payment of Bills
After examining the following bills in the amount of $273,533.66, which includes the semi-annual payments to the fire departments. Moved by: Mr. Englebeck, Second by: Ms Rozak, Vote: Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak-yes. Motion carried.
34332 G. Keith Addy Annual Salary-BZA 227.87
34333 Gwen E. Addy Annual Salary-BZA 93.83
34334 Bradley O. Bauer Annual Salary-BZA 148.50
34335 John L. Belcher Nov. 28-Dec.11 Salary 948.94
34336 Daniel J Bergman Nov. 28-Dec.11 Salary 1134.39
34337 Deborah K. Burley-Biro Nov. 28-Dec.11 Salary 609.64
34338 J. Charles Cunningham Nov. 28-Dec.11 Salary 1228.53
34339 Lloyd J. Dayton Annual Salary-DZC 121.50
34340 James E. Dress Nov. 28-Dec.11 Salary 1085.74
34341 Loretta E. Grentzer Annual Salary-BZA 268.09
34342 Jared E. Griffith Nov. 28-Dec.11 Salary 1088.73
34343 R. Thomas Henderson Annual Salary-DZC 162.00
34344 Richard F. Krajcer Annual Salary-BZA 351.00
34345 Bradford K. LaMarca Nov. 28-Dec.11 Salary 1163.55
34346 Janice L.Leist Annual Salary-DZC 160.85
34347 Mark A Meisler Nov. 28-Dec.11 Salary 1311.68
34348 Michael S. Meisler Nov. 28-Dec.11 Salary 1481.31
34349 Richard R. Minto Annual Salary-DZC 134.04
34350 Patricia K. Munn Annual Salary-DZC 162.00
34351 Katherine E. Radabaugh Annual Salary-DZC 172.67
34352 Carol Q. Robertson Annual Salary-BZA 388.72
34353 Shelley J. Seamon December Salary 1406.93
34354 John W. Smith Annual Salary-BZA 226.70
34355 Rhonda Botti Sowers Annual Salary -BZA & DZC 562.98
34356 Rhonda Botti Sowers Nov28-Dec11 Salary -ZI 1168.00
34357 Tom C. Steinbrick Annual Salary-DZC 174.06
34358 Roland V. Stucky II Fire Prevention –Annual Salary 883.29
34359 Brandon L. Taylor Nov.28-Dec.11 Salary 1172.88
34360 Brett A. Waldron Nov.28-Dec.11 Salary 1037.84
34361 Joshua P. Young Nov.28-Dec.11 Salary 1185.34
34362 State Disbursement State Withholding 72.00
34363 OHCSPC Child Support 141.23
34364 LVF Protective Assn. Fire/EMS Levy 114500.00
34365 Village of Marblehead Fire/EMS Levy 114500.00
34366 Minuteman Press Winter News Letter 235.39
34367 Verizon Telephone 296.75
34368 Ottawa Cty. Twp. Assn. Annual Dues 208.00
34369 West Publishing Law Books 184.50
34370 FSI Disposal Trash Pickup 14.00
34371 SaveNet Promotions Website Changes 97.50
34372 Green Guard First Aid First Aid Supplies 72.38
34373 Jared E. Griffith Reimburse Safety Boots 100.00
34374 Rhonda Botti Sowers Reimburse postage 5.88
34375 Dianne M. Rozak Reimburse OCTA reg. 40.00
34376 Judith Burchfield Transcriptions 51.00
34377 Lafarage North America Inc. Stone 130.26
34378 PC Ford Mercury Inc. cruiser repairs 162.20
34379 Ohio Edison electric, hall, lights, pump 363.98
34380 Ohio Edison Street Lighting 552.67
34381 Vision Service Plan Vision Insurance 212.25
34382 Anthem Life Insurance Life Insurance 490.37
34383 Ruth Ann Crabaugh Training 240.77
34384 Brett A. Waldron Reimburse for safety boots 100.00
34385 Walmart Community Misc. Supplies 133.02
34386 Staples Credit Plan Office Supplies 292.75
34387 Verizon Wireless Cell Phones 311.04
34388 Anthem BC/BS Health/Dental Insurance 19863.92
Reappoint Richard Minto as Zoning Commission Member
Ms. Rozak moved to re-appoint Richard Minto as a member of the Zoning Commission for the term ending December 31, 2014. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak-yes. Motion carried.
Reappoint Loretta Grentzer as Board of Zoning Appeals Member
Ms. Rozak moved to re-appoint Loretta Grentzer as a member of the Board of Zoning Appeals for the term ending December 31, 2014. Second by: Mr. Hirt. Vote: Mr. Hirt,-yes, Mr. Englebeck-yes, Ms. Rozak-yes. Motion carried.
Appoint Ron Hart as Board of Zoning Appeals Alternate Member
Ms. Rozak moved to appoint Ron Hart as an alternate member of the Board of Zoning Appeals finishing an unexpired term ending December 31, 2013. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Englebeck-yes, Ms Rozak-yes. Motion carried.
Census Resolution
The following Resolution in the Matter of Promoting the Participation of Ottawa County Residents in Census 2010 was approved. Moved by: Mr. Hirt, Second by: Mr. Englebeck. Vote: Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak-yes. Motion carried.
A Resolution In the Matter of Promoting the Participation of Ottawa County Residents in Census 2010
Whereas: A census of population is required to be undertaken every ten years by the U.S. Constitution; and
Whereas: Ottawa County officials have been working with the Bureau of the Census since 2007 to ensure all residents in the County will receive a census questionnaire and be counted, and
Whereas: Census 2010 will begin on April 1, 2010 with the mailing of these questionnaires to all housing units within Ottawa County, and
Whereas: Census 2010 is required by the U.S. Constitution to apportion the 435 members of the House of Representatives of the United States Congress, and
Whereas: the Brookings Institute estimated that in fiscal year 2007, $388 billion in federal funding was allocated in whole or in part based upon the data collected in the 2000 Census, and
Whereas: Census 2010 data will be widely used by public agencies, nonprofits, community based organizations, and the private sector for marketing, operations and planning,
THEREFORE BE IT RESOLVED that the Danbury Township Board of Trustees
encourages all Danbury Township residents to participate in Census 2010 by promptly answering their Census questionnaires correctly and completely or notifying the local census office that a questionnaire was not received at their housing unit.
______________________________
Dianne M. Rozak, Trustee Date
______________________________
David M. Hirt, Trustee Date ATTEST:
______________________________ _____________________________
John C. Englebeck, Trustee Date Shelley Seamon, Fiscal Officer Date
Aurthorize Wire Transfer
The board of trustees authorized the tranfser of $300,000 from Star Ohio to The Marblehead Bank to cover the fire levy payments. Moved by: Ms. Rozak, Second By : Mr. Hirt. Vot:e: Mr. Hirt-yes, Mr. Englebeck, Ms. Rozak-yes. Motion carried.
Signature Cards & Corporate Authorization Resolution
New signature cards and Corporate authorization Resolution for The Marblehead Bank were signed.
Approve Trustee Bonds
The board of trustees approved the bonds for the newly elected trustees. Moved by: Ms. Rozak, Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak-yes. Motion carried.
District Health Advisory Council
Mr. Hirt reported the District Health Advisory Council will be setting a meeting in regards to replacing Mildred Thomas, which is a vacant sit on the board. Mr. Hirt is working with Health Commissioner, Nancy Osborne and will keep the board updated as to the date of the meeting.
Comments/Concerns
The board of trustees thanked Mr. Englebeck for his years of service to the township and welcomed newly elected trustee Charles Scott.
There being no futher business the meeting was adjourned at 7:44 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
The Danbury Board of Trustees zoning hearing was called to order at 6:30 p.m. on December 23, 2009 by the President, Dianne M Rozak, with Ms. Rozak, Mr. David M. Hirt,
Mr. John C. Englebeck, Shelley J Seamon, Fiscal Officer and Rhonda Botti Sowers, Zoning Inspector in attendance.
Visitors at the hearing were: Edward Patrick, Edith Patrick, Patricia Englebeck, Charles Scott,
Nancy Kristensen, and Sonja Kristensen.
Ms. Rozak opened the hearing on zoning amendment application #123-09 by Edward G. Patrick Jr., to rezone 2.559 acres in the west part of Lot 14, Section 4 from “A” Agricultural to “C” General Commercial.
The Ottawa County Regional Planning Commission reviewed the request at its regular meeting on November 17, 2009 and voted to recommend approval of the rezoning request.
The Danbury Zoning Commission reviewed the rezoning request at its regular meeting December 2, 2009 and voted to recommend approval.
Mr. Englebeck motioned to approve the rezoning request, Second by Mr. Hirt, Vote: Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak. Motion carried.
There being no further business the meeting was adjourned at 6:37 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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