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President Ms. Dianne M. Rozak called the December 28, 2011 regular meeting to order at 7:00 p.m., with Ms. Rozak, Mr. Charles B. Scott, and Mr. David M. Hirt in attendance. Also, present Fiscal Officer -Shelley Seamon, Police Chief- Mike Meisler, Road Superintendent-Jim Dress and Zoning Inspector-Kathryn Dale.
Visitors attending were Sanitary Engineer James K. Frye, Ruth Scott, Lindsay Bergman, Daniel Bergman, Matthew Seamon, Brett Waldron, Earl Kennedy, and J. Lyndal Hagemeyer.
Approve Minutes
The minutes of the regular meeting held December 14, 2011 were approved as submitted.
Correspondence
The following correspondence was received and read:
Dianne Mortensen, Executive Coordinator of Ottawa County Senior Resources sent a thank you letter to the Trustees for maintaining the Danbury Senior Center parking lot during the winter season. Ms. Mortensen stated in the letter that if a formal agreement was needed to continue, to contact at her office.
Sewer Replacement
Ottawa County Sanitary Engineer, James K. Frye spoke about the sewer replacement project for Erie Beach Road. Mr. Frye said construction would begin after the holidays and residents can expect to see materials and equipment being delivered this week.
Mr. Frye also spoke about the Island View Subdivision sewer replacement as well. Mr. Frye said replacement of this system would commence later in January.
Mr. Frye provided the Trustees with emergency contacts and a set of the pre-construction meeting minutes for both projects. Mr. Frye also gave the Trustees and visitors the opportunity to ask questions.
Roads, Buildings, Grounds
Mr. Scott reported that berming of the east end roads continued as well as vehicle maintenance. Three rounds of road salting occurred and property pins were placed at Sackett Cemetery. The maintenance staff installed a new handrail on the east side of the archway entrance and once the westside handrail was extended, the staff would install it also. The LED flashing “Cross Traffic Does Not Stop” signs were delivered and are charging; once charged the signs will be installed on the east and westbound Stop Signs on Port Clinton Eastern Rd.
Mr. Scott explained that the temporary adjustments to level the connection of the paved and boardwalk trails for the winter occurred at Meadowbrook. Mr. Scott explained that due to weather, the completion of the trails had not occurred and this temporary fix would be also addressed once KF Construction resumes construction to complete the trails. Mr. Scott said this would not occur until spring.
Police
Police Chief Mike Meisler presented the Trustees with the LCR Summary, which listed 297 incidents handled by the Danbury Township Police Department as of December 28, 2011.
Mr. Hirt reviewed the LCR Summary; the top five incidents handled as were as follows:
• 25-Supplemental Reports
• 22-Assist other Danbury Unit
• 20-Verbal Traffic Warnings
• 12-House Watch Request
• 11-Traffic Complaints
Fire
Mr. Hirt reminded the Trustees that the committee to join the fire departments would meet with an individual from Columbus, on the Tuesday, January 3, 2011 at the Village of Marblehead beginning at 6:00 p.m. to obtain input on how the committee should proceed with the creation of a joint Fire District.
Safety
Ms. Rozak read the year-end Safety Report prepared by Safety Coordinator, Deborah Burley Biro, which highlighted the accomplishments for 2011.
A refund of $481.43 was received from the OH BWC, which was a result of the Township’s participation in the Safety Council discount program with another refund expected in February 2012. Employees received several payroll stuffers throughout the year, which featured a variety of safety topics. Safety Committee members, Dianne Rozak, Michael Meisler, and Brett Waldron as well as Ms. Biro conducted three meeting to discuss safety improvements for the Township.
The Trustees approved to change to the Group Retroactive program, which is administered through the firm of Frank Gates Avizent for Worker’s Compensation from the OH BWC Drug Safety program.
Zoning
Zoning Inspector Kathryn Dale reported that seven permit applications were processed to date in December and the annual report for the Zoning Department would be finalized on Tuesday, January 3, 2011.
Board of Zoning Appeals
Ms. Dale reported that the January 18, 2012 meeting was cancelled for the BZA because no applications had been submitted.
Zoning Commission
Ms. Dale reported that at the January 4, 2012 meeting the commission would organize the board for 2012 as well as discuss their by-laws.
Zoning Updates
Ms. Dale reported that a letter was received from County Prosecutor Mark Mulligan approving the by-laws for both the BZA and the ZC as presented with minor changes in the language, which was in accordance to the Ohio Revised Code.
Ms. Dale explained that 10 BZA and ZC members as well as 6 others from surrounding Townships had RSVP’d to attend the public records training on January 18, 2011, and she as well as Mr. Mulligan were preparing for the session.
Ms. Dale provided an update regarding the Steinbrick Subdivision Plat, which was that Regional Planning Commission had conditionally approved the plat at their meeting held on December 20, 2011.
Ms. Dale explained that the updated Zoning Applications were now available on the Township website.
Letters of Interest
Ms. Dale reported that the two residents had submitted interest to serve on either the Zoning Commission or Board of Zoning Appeals. Ms. Dale provided the Trustees with the e-mails from Tim Gorman and Marcel Sorgi.
Ms. Rozak reported that after contacting Jim Stevens, he was not interested in interviewing at this time. Ms. Rozak also reported that she had contacted Marcel Sorgi, because of his prior interest. Ms. Rozak said she had scheduled Mr. Sorgi in Mr. Stevens place. With regard to Mr. Gorman, Ms. Rozak said Mr. Gorman had not expressed an interest to be interviewed as of yet.
The Trustees will interview Marcel Sorgi at 6:30 pm at the Danbury Township Hall on January 25, 2012 regarding serving on the Zoning Commission board as an alternate.
Fiscal Report
Fiscal Officer Shelley Seamon provided the Trustees with financial reports of the Township as of December 28, 2011.
Mrs. Seamon informed the Trustees that the creation of a motor vehicle line item, the supplemental appropriations and the purchase order had occurred, which a result of action was taken by the Trustees on December 14, 2011.
Ms. Rozak moved to approve transferring $7,335.00 from #1000-760-750-0000 (machinery, equipment, & furniture) to #1000-760-740-0000 (motor vehicles). Mr. Scott seconded the motion.
All voted yes. Motion carried.
Mrs. Seamon said she would send the necessary paperwork to Statewide Ford Lincoln Mercury to place the order for the 2012 Ford F-450 on Thursday, December 29, 2011.
Lakeside Firefighters Dependent Board
The Trustees scheduled the organizational meeting for the Lakeside Firefighters Dependents Board, at the beginning of the regular meeting on Wednesday, January 25, 2012. Mrs. Seamon will contact Donald Caldwell regarding this decision.
Presentation
Mr. Scott presented James “Jimmy” Dress with a plaque, which commemorated Mr. Dress’s dedication and service to the Township as well to the community for the past 42 years, because on January 3, 2012 Mr. Dress will step down as Road Superintend and become a part-time employee with the Township.
Ms. Rozak dismissed department heads at 7:35 p.m.
Safe Routes To School Update
Mr. Scott reported that the Floyd Browne Group had prepared the agreement for the entities partnering to apply for the SRTS grant program. Mr. Scott also reported that County Prosecutor Mark Mulligan was reviewing the agreement. Mr. Scott explained that once Mr. Mulligan completed review and approved the agreement, participating entities would receive a copy. Discussion will continue once all entities have acted to accept the contract.
Annual Fire Department Meeting
Discussion to set the time and date for the Trustees and fire departments to conduct the annual meeting was tabled. Mr. Hirt will contact the County Auditor regarding what amount of revenue is projected to be collected from the Fire and EMS levies.
Residential Inquires
Due to an inquiry from Daniel Reed, the Trustees discussed if residents are allowed to remove stacked wood from Meadowbrook for personal use. Because Meadowbrook is a preserve and for liability reasons, the Trustees agreed, the removal of wood will not be allowed. Mr. Scott will contact Mr. Reed regarding this decision.
Mrs. Seamon informed the Trustees that Mr. Dress had taken care of the matter regarding the installation of streetlights at the Roche Point Villa Condominiums, which was due to an inquiry Mrs. Seamon received early in the day from Brent Fissel who resides at 2893 Waterside Court.
Approve Payment of Bills
After examining the following bills totaling $52,805.96, Mr. Scott moved that they be accepted and warrants for the various amounts be drawn. Mr. Hirt seconded the motion. All voted yes. Motion carried.
36665 G. Keith Addy Annual Salary -BZA $ 263.74
36666 Bradley O. Bauer Annual Salary-BZA $ 252.37
36667 John L. Belcher 11/12/11 to 12/9/11 Wages $ 1,026.15
36668 Daniel J. Bergman 11/12/11 to 12/9/11 Wages $ 1,072.92
36669 Deborah K. Burley-Biro 11/12/11 to 12/9/11 Wages $ 513.51
36670 J. Charles Cunningham 11/12/11 to 12/9/11 Wages $ 1,286.03
36671 Kathryn A. Dale 11/12/11 to 12/9/11 Wages $ 1,463.87
36672 James E. Dress 11/12/11 to 12/9/11 Wages $ 971.42
36673 Loretta Grentzer Annual Salary-BZA $ 197.80
36674 Jared E. Griffith 11/12/11 to 12/9/11 Wages $ 1,085.44
36675 Ronald J. Hart Annual Salary-BZA $ 92.31
36676 James P. Jacobs Annual Salary-DZC $ 52.75
36677 Vito A. Kaminskas Annual Salary-DZC $ 13.28
36678 Jodi L. Kopanski Annual Salary-DZC $ 52.75
36679 Richard F. Krajcer Annual Salary-BZA $ 292.21
36680 Bradford K. LaMarca 11/12/11 to 12/9/11 Wages $ 1,129.22
36681 Janice L. Leist Annual Salary-BZA $ 92.31
36682 Mark A. Meisler 11/12/11 to 12/9/11 Wages $ 1,292.47
36683 Michael S. Meisler 11/12/11 to 12/9/11 Wages $ 1,473.80
36684 Katherine E. Radabaugh Annual Salary-DZC $ 159.39
36685 Carol Q. Robertson Annual Salary-BZA $ 342.85
36686 Joseph I Serraino II Annual Salary-DZC $ 26.37
36687 Brian P. Sloan 11/12/11 to 12/9/11 Wages $ 1,218.52
36688 John W. Smith Annual Salary-DZC $ 115.99
36689 Tom C. Steinbrick Annual Salary-DZC $ 65.93
36690 Timothy J. Sypherd Annual Salary-DZC $ 119.54
36691 Brandon L. Taylor 11/12/11 to 12/9/11 Wages $ 1,104.81
36692 Brett A Waldron 11/12/11 to 12/9/11 Wages $ 1,162.03
36693 Joshua P. Young 11/12/11 to 12/9/11 Wages $ 1,200.94
36694 OCSPC Child Support WH $ 141.23
36695 City of Port Clinton City WH $ 184.16
36696 Ohio Edison Electricity/Street Lights $ 690.55
36697 Dan’s Tree Service Tree Trimming-Battlefield Park $ 500.00
36698 Beck Suppliers Car Wash Tokens Police $ 35.00
36699 Green Guard 1st Aid Kit Refills $ 65.97
36700 Lakeland Auto & Marine Operating Supplies $ 194.49
36701 PC Ford Mercury Parts/Labor (Roads/Police) $ 281.23
36702 Cros.net Inc. Computer Repairs (Police) $ 674.95
36703 James E. Dress Reimburse Safety Boots $ 100.00
36704 Jared E. Griffith Reimburse CDL Fee $ 44.75
36705 West Publishing ORC/Zoning (GEN/Zoning) $ 401.00
36706 Vision Insurance OH Plan Vision Premiums $ 230.30
36707 Rakich &Rakich Operating Supplies (Police) $ 383.25
36708 Davenport & Company Webmaster $ 70.00
36709 Wal-Mart Community Office Supplies (Admin/ZON) $ 17.88
36710 Lowe's Operating Supplies (Roads) $ 110.00
36711 Ottawa County Engineer Road Stripping $ 6,559.11
36712 Anthem Life Life Premiums $ 559.25
36713 MT Business Technologies Copier Maint./Color Copies $ 96.48
36714 Marshall & Melhorn Legal Fees $ 112.00
36715 Anthem BC/BS Medical/Dental Premiums $ 21,346.10
36716 Verizon Wireless Cell Phones $ 382.46
36717 Momar Operating Supplies $ 272.48
36718 John H. Pulice Appraisal Fee -Burris Property $ 450.00
36719 Staples Business Office Supplies $ 118.08
36720 Lafarge North America Stone -Berming $ 644.52
Grant Reimbursements
Ms. Rozak moved to approve repayment to the general fund in the amount $92,286.96, from the Clean Ohio Trials Fund grant fund due to the receipt of a reimbursement check that the Township received from ODNR. Mr. Hirt seconded the motion. All voted yes. Motion carried
Approve Temporary Appropriations
Mr. Hirt move to approve temporary appropriations for the various funds in the amount of $500,000.00 for the purpose of paying expenses until the Board of Trustees adopts the 2012 budget. Mr. Scott seconded the motion. All voted yes. Motion carried.
Comments & Concerns
There were no comments or concerns.
Ms. Rozak moved to go into Executive Session to discuss employee compensation at
7:35 p.m. Mr. Scott seconded the motion. All voted yes. Motion carried.
Ms. Rozak moved to reconvene at 8:02 p.m. Mr. Scott seconded the motion. All voted yes.
Motion carried.
The discussion held in executive session resulted in no action taken.
Mr. Scott moved to adjourn the meeting at 8:02 p.m. Mr. Hirt seconded the motion.
All voted yes. Motion carried.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail fiscalofficer@danburytownship.com to make arrangements for record review or purchase.
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