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The regular meeting of the Danbury Township Board of Trustees held December 9th 2009 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also present were Fiscal Officer Shelley Seamon, Police Chief Mike Meisler, and Zoning Inspector Rhonda Botti Sowers.
Visitors at the meeting were Roland Stucky, Matt Seamon, and Rita Mahler.
Approve Minutes
Minutes of the November 24 special meeting were approved as submitted.
Correspondence
The following correspondence was received:
Notice was received that at the regular meeting of the Ottawa County Regional Planning Commission to be held Tuesday December 15th in the Ottawa County EOC room at 7:30 p.m., the final plat for Harbor Bay Estates, Plat V, Final Plat will be reviewed. Should the trustees have any comments or questions they should contact Todd Bickley, Director by December 14th.
Committee Reports
Roads, Buildings and Grounds
Mr. Englebeck reported the salt trucks were out and did not have any problems. It was discussed if salt had arrived yet. No salt has been received to date. Road Supt. Jim Dress was excused from the meeting due to being on vacation.
Police and Fire
Chief Mike Meisler reported 287 incidents handled by his department during the month of November and 56 to date in December.
Safety
Ms. Rozak reported that Deb Biro has provided updates on safe work procedures. She will review the information and relay any recommendations to Ms. Biro who will potentially have them ready for the board to review at the next meeting.
Zoning
Zoning Permits
Zoning Inspector Rhonda Botti Sowers reported 9 permits processed during the month of November and 9 to date for the month of December.
Set Zoning Hearing
The board of trustees will hold a public hearing beginning at 6:30 p.m. on Wednesday, December 23, 2009 at Danbury Township Hall, 5972 E. Port Clinton Eastern Rd, Marblehead, Ohio on the following application for amendment to the zoning resolution:
Application #123-09 by Edward G Patrick, Jr. to rezone 2.559 acres in the west part of Lot 14 Section 4 from “A” Agricultural to “C-2” General Commercial.
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Meadowbrook Boardwalk
Ms. Rozak reported she has been in contact with Mark Mulligan and Milt Pommeranz regarding issues with the boardwalk. Mr. Mulligan advised that Young Bros. and BEC Associates are responsible for ensuring any problems or issues with the boardwalk are corrected and that the township is not responsible for contacting the manufacturer or distributor. Ms. Rozak has communicated this information to BEC Associates.
Truck
Mr. Englebeck reported speaking with people at the sewer plant regarding the truck they had purchased. They checked into the state purchasing pricing where they had to price the chassis and also the box for the truck since it is not one package. Mr. Englebeck will look further into the State bidding in order to do a price comparison. The board will continue looking into options. Mr. Englebeck will get in touch with Mr. Dress regarding his findings. Ms. Rozak advised that funds will need to be appropriated from the general fund for this purchase since it will be used for Sackett Cemetery.
Nuisance Complaint
Discussion was held regarding the nuisance complaints previously filed by Dawn Leahy and Sandy and Michael Barnhart regarding property owned by Robert Christiansen at 1802 Bayview Drive. Ms. Rozak and Mrs. Sowers have discussed the issues from a zoning standpoint. Ms. Rozak spoke to Mr. Christiansen in depth and provided him with information about agencies he could contact for assistance with his situation. Mrs. Sowers will contact Mr. Christiansen by mail regarding the zoning violations.
RTP/Clean Ohio Grant
Ms. Rozak proposed to pursue the RTP/Clean Ohio Grant to add paved trails in the north sector at Meadowbrook since a previous grant application to the Recreational Trail Program was not awarded. The grant application is due by February 1st 2010 and would be for 3,855 feet of paved trail. The cost is approximately $176,700. The township would provide a 30% match totaling $53,000. The minimum match amount is 25%. The grant covers paving, engineering and brush clearing. After discussion the board agreed Ms. Rozak should apply for the grant. Motion by: Mr. Hirt, Second by Mr. Englebeck. Vote Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak-yes. Motion carried.
Newly Elected Officials Sworn In
After the meeting on Tuesday, November 24th, Fiscal Officer Rhonda Botti Sowers sworn in newly elected officials, Shelley Seamon-Fiscal Officer, Dave Hirt-Trustee, and Charles Scott-Trustee.
OTA Association Membership for 2010
The Ohio Township Association permits associate members to be added in addition to the trustees and fiscal officer at a cost of $12.00 per associate member. The $12.00 per associate would be payable to the Ottawa County Township Association. Ms. Rozak recommended that Police Chief Mike Meisler, Road Supt. Jim Dress, Zoning Inspector Rhonda Botti Sowers and Safety Coordinator Deb Biro become associate members. Total cost for 2010 dues for associates, trustees and the fiscal officer will be $208. Motion by: Mr. Hirt, Second by Ms. Rozak. Vote Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak-yes. Motion carried.
Insurance
Ms. Rozak was informed by Frank Harmon about another type of health insurance which would potentially be available at a lower cost. The concern is with changing insurance for officials in mid-term. Ms. Rozak has sent all of the insurance information to Mark Mulligan and received a fax asking for her to contact him to discuss his finding. Ms. Rozak will contact Mr. Mulligan and report back at the next meeting.
Approve Payment of Bills
After examining the following bills in the amount of $25,842.07, Fiscal Officer Shelley Seamon said she overpaid the following employees, Josh Young, Brandon Taylor, Charles Cunningham, James Dress and Brett Waldron due to the fact these employees had sick/vacation time pay and should have been paid straight time according to policy. Ms. Seamon spoke to a State Auditor and was advised that the corrections could be made on the next payroll. The trustees acknowledged the overpayments and agreed to the correction recommendation. Mr. Hirt moved the warrants be accepted and warrants for various amounts be drawn. Second by Ms. Rozak. Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
34293 John L. Belcher Nov. 14-Nov. 27 salary 1044.02
34294 Daniel J. Bergman Nov. 14-Nov. 27 salary 1140.58
34295 Deborah K. Burley-Biro Nov. 14-Nov. 27 salary 540.79
34296 J. Charles Cunningham Nov. 14-Nov. 27 salary 1500.61
34297 James E. Dress Nov. 14-Nov. 27 salary 1066.84
34298 Jared E. Griffith Nov. 14-Nov. 27 salary 1066.23
34299 Bradford K. LaMarca Nov. 14-Nov. 27 salary 1393.03
34300 Mark A. Meisler Nov. 14-Nov. 27 salary 1284.85
34301 Michael S. Meisler Nov. 14-Nov. 27 salary 1481.31
34302 Rhonda Botti Sowers Nov. 14-Nov. 27 salary 1168.00
34303 Brandon L. Taylor Oct. 31-Nov. 13 salary 1463.61
34304 Brett A. Waldron Oct. 31-Nov. 13 salary 1056.77
34305 Joshua P. Young Oct. 31-Nov. 13 salary 1393.39
34306 John C. Englebeck December Salary 813.56
34307 David M. Hirt December Salary 828.56
34308 Dianne M. Rozak December Salary 889.16
34309 James E. Dress reimbursement safety boots 79.86
34310 P.C. Ford Mercury Inc. brakes checked 22.50
34311 OH Peace Officer Training street drug training 100.00
34312 FanMark Inc front end alignment 189.95
34313 Truck Sales & Service brake adjustment 207.94
34314 Culligan of Northern OH bottled water 42.00
34315 OCSE water 21.00
34316 Verizon Wireless cell phones 311.04
34317 The Peninsula News legal ads – zoning 70.95
34318 Postmaster postage stamps – police dept. 44.00
34319 First Communications long distance 14.30
34320 Cros.net, Inc. Email addresses zoning/safety 37.84
34321 Hylant Admin. Services fiscal officer bond 595.00
34322 Beck Suppliers propane 382.24
34323 Lafarge North America Inc stone for brimming 527.22
34324 Momar Inc. Vinyl gloves 164.07
34325 Hylant Admin. Services bond renewals – police dept. 350.00
34326 Gordon Lumber co. misc. supplies 55.94
34328 Firelands Reg. Med. Center CPR/AED/first aid training 576.00
34329 Lowe’s misc supplies 6.90
34330 OCSPC state withholding 141.23
34331 State Disbursement child support withholding 72.00
After the approval of bills Mr. Englebeck noticed the payment in the amount of $3698.78 to his employer Lucky Farmers, Inc. had not been deducted from the bill amount by Fiscal Officer Shelley Seamon. Ms. Rozak asked that the approval of payments in amount of $25,842.07 be rescinded. The corrected total for the bills was calculated to be $22,143.29. Mr. Englebeck moved that they be accepted and warrants for the various amounts be drawn. Second by Ms. Rozak. Vote: Mr. Hirt-yes, Mr. Englebeck-yes, Ms Rozak-yes. Motion carried.
Bonds
Mr. Hirt moved for approval of bonds for the police department and fiscal officer. Second by Mr. Englebeck. Vote: Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak-yes. Motion carried.
Zoning Hearing
The Trustees set a zoning hearing for December 23rd at 6:30 p.m. for application # 123-09 by Edward Patrick to rezone 2,559 acres in the west part of Lot 14, Section 4 from “A” Agricultural to “C-2” General Commercial.
November Financial Reports
November financial reports and bank reconciliation balance 12/5/09 were approved as submitted.
Approve payment to Luckey Farmers, Inc.
Ms. Rozak moved to approve payment warrant # 34327 to Luckey Farmers, Inc in the amount of $3698.78 for gas, diesel, and oil. Second by Mr. Hirt. Vote: Mr. Hirt–yes, Ms. Rozak-yes. Motion carried. Mr. Englebeck abstained.
Approve Visiting Officer Contract
Mr. Hirt moved to approve the contract for visiting officer Ruth Ann Crabaugh, Second by Ms. Rozak. Vote: Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak-yes. Motion carried.
Corporate Authorization Resolution
A new Corporate Authorization Resolution was signed for the Marblehead Bank due the change of fiscal officers. Moved by Ms. Rozak, Second by Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Englebeck-yes, Ms. Rozak- yes. Motion carried.
Kelley Cemetery
Mr. Englebeck reported the title to Kelley Cemetery was received and he had heard road owner Tom Joyce would give verbal permission for the township to go back to the cemetery to do yearly cleanup. Mr. Joyce’s concern was that the township has the proper liability coverage. Mr. Joyce does not want to provide an easement because the property is for sale. Mr. Englebeck will be contacting Anthony Bailey to see if he would give the township an easement to maintain the cemetery.
Road Weight Limit
Mr. Hirt reported Sheriff Bob Bratton asked for input from the townships for weight controls on county highways. It was decided that the township roads had weight limits and there was no input.
Comments/Concerns
Mr. Stucky of the Lakeside Volunteer Fire Dept. asked when they would be receiving the levy disbursements for fire department which were to be issued December 9th, 2009. Ms Rozak will work Fiscal Officer Shelley Seamon to ensure the checks will be issued at the meeting on December the 23rd, 2009.
There being no further business the meeting was adjourned at 7:44 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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