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The regular meeting of the Danbury Township Board of Trustees held March 26, 2008 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance.
Visitors at the meeting were: Ted Kaznoch, John Rhyner, Gloria Rhyner, Chris Timko-Grate, Patricia Englebeck, R. Neil Merckens, Sr., Jim Dress, Tom Henderson, Sonja Kristensen, Nancy Kristensen, Tony Novak, Jeff Hirt and Mike Meisler.
Approve Minutes
Minutes of the March 12, 2008 special and regular meetings were approved as submitted.
Correspondence
The following correspondence was received:
Notice from Ottawa County Community Foundation that grant applications are currently being reviewed. Grant awards should be announced by late May.
Notification from the Frank Gates Companies that, effective April 1, 2008, the company will transition to its new name, Avizent.
An invitation from Kendra German, Administrator of the Ottawa County Riverview Healthcare Campus to attend a Legislative Breakfast at the facility on May 16, 2008 at 9:00 a.m. as part of National Nursing Home Week which is May 11-18.
Notice from Time Warner Cable of programmer agreements that are set to expire. Notification is required by law even though the majority of the agreements will be renewed without any disruption in service.
Public Works Sign for Meadowbrook
Ms. Rozak submitted three quotes for a sign at Meadowbrook as specified by the terms of the Ohio Public Works grant. The single sided sign is required to be 4 ft. by 8 ft. with black lettering on a white background. Trustees would prefer recycled material with steel reinforced or recycled material posts. The three quotes received were from WSOS/Quilter Sign Shop in the amount of $1960.00; Plastic Lumber Company in the amount of $2213.50 plus shipping and handling; and Allure Sign in the amount of $558.00. In reviewing the submissions, it was discovered the quote from Allure does not meet the Board’s criteria. Trustees tabled any action until they can obtain a comparable quote from Allure.
Public Records Policy
Mr. Hirt moved adoption of the following resolution:
Consistent with the premise that government at all levels exists first and foremost to serve the interests of the people, it is our mission and intent to at all times fully comply with and abide by both the spirit and the letter of Ohio’s Open Records Act and Open Meetings Act. In order to accomplish the mission of fully, complying with both the letter and spirit of the Open Records and Open Meetings Acts, we do hereby adopt the following resolution:
WHEREAS, Danbury Township is enacting a formal resolution memorializing this Mission Statement and will ensure that personnel become and remain fully trained in and aware of the provisions of the acts; and
WHEREAS, Danbury Township encourages employees to immediately report incidents of non-compliance with the acts that they may observe; and
WHEREAS, Danbury Township will do nothing that abridges the public’s right to obtain information about their government or that inhibits or discourages citizens from doing so; and
WHEREAS, Danbury Township will do everything possible to aid those who are seeking information, including but not limited to, fully explaining the scope and operation of the acts and assisting citizens in the formulation of requests and construing the provisions of the acts in a manner that favors compliance with requests for information; and
WHEREAS, Danbury Township will seek guidance from the Office of the Ohio Attorney General whenever a question arises about the application of the acts or about the appropriateness of a request for information and will clearly and concisely state the reason or reasons why a request for information has been denied.
THEREFORE BE IT RESOLVED THAT Danbury Township adopts this resolution effective March 26, 2008.
Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Health Insurance Renewal
Ms. Rozak reported the township’s health insurance with Anthem Blue Cross/Blue Shield will renew April 1. Increase this year is 5%. She also advised that Frank Harmon of Ohio Insurance Services Agency, Inc., who administers the township’s health insurance has an alternative plan which could reduce the rate. Trustees agreed to invite Mr. Harmon to attend the next regular meeting in order to discuss this alternate insurance plan.
LED Stop Sign
Chief Meisler has submitted a request to Mike Stormer of ODOT asking if the township needs permission to install an LED stop sign at the intersection of Danbury North and Bayshore Road and also who would be responsible for installing and maintaining such a sign.
Reimburse Todd Parkison for Jury Trial
Trustees received a request for reimbursement from former Danbury Police Officer Todd Parkison who was called to testify last fall in a trial resulting from a case that he originally handled when he was with the Danbury Dept. Mr. Parkison is now an officer with the Catawba Island Township Police Dept. but he was not paid by them for his time spent on the trial.
Mr. Hirt moved to reimburse Todd Parkison for 10 hours worked during the Scott Speer trial on October 15, 16 and 17, 2007 at his current overtime rate of $28.31. Second by Ms. Rozak. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Motion to Purchase Crack Sealer
Ms. Rozak moved to purchase a Super Shot 125 DC crack sealer from DJL Material and Supply of Akron, Ohio at a cost of $41,810.00 through the state cooperative purchasing program. Second by Mr. Hirt. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Mower Quotes
Prior to discussion of quotes for the purchase of a new mower, Mr. Hirt removed himself from any discussion or action on this matter and left the meeting room.
Ms. Rozak, Mr. Englebeck and Road Supt. Jim Dress reviewed several mower quotes some from state bid contracts and some that are not offered under state contract. Mr. Dress stated Ferris and Simplicity are the only ones offering an independent suspension system which he feels is necessary for the type of use his department makes of the mowers. Discussion followed on bid requirements and state purchasing contracts and how to make comparisons between mowers available under state purchasing and quotes received for mowers not available under state purchasing.
Trustees tabled any action until the next meeting.
Authorize Signature for Property Purchase
Mr. Englebeck moved to authorize Dianne M. Rozak to sign all necessary documents on behalf of the Board of Trustees for the purchase of approximately 4.2333 acres in Lot 4, Section 4, on the west side of SR 269 from Henry Kihlken et al. Second by Mr. Hirt. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Authorize Supplemental Appropriation
Mr. Englebeck moved to approve a supplemental appropriation from 1000-110-599-0000 (General Fund-Other) to 1000-420-370-0000 (General Fund, Payment to Another Political Subdivision) in the amount of $4,000.00. Second by Mr. Hirt. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Purchase Certificate of Deposit from Marblehead Bank
Fiscal Officer Rhonda Botti Sowers explained to the Board that the 12 month certificate of deposit purchased from the Marblehead Bank last year will mature on March 29. If the Board is interested in reinvesting that money they could roll the existing CD over for 12 months at a rate of 2.15% or they could open a new 13 month CD with a rate of 3.14%. She added that as of the current date the STAR Ohio interest rate is 2.76%.
Mr. Hirt moved, when the current CD matures on March 29 to put the entire amount, $500,000.00 plus accrued interest, into a new 13 month certificate of deposit from the Marblehead Bank with an interest rate of 3.14%. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Sign Cemetery Deed
Trustees signed a cemetery deed to Andrew Killian for graves 7 and 8 in lot 85 of the first addition to Sackett Cemetery.
Approve Payment of Bills
After examining the following bills in the amount of $87,550.95, Mr. Hirt moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
32509 John L. Belcher February 23-March 7 salary 915.62
32510 Daniel J. Bergman February 23-March 7 salary 1099.96
32511 Deborah K. Burley-Biro February 23-March 7 salary 576.59
32512 J. Charles Cunningham February 23-March 7 salary 1387.09
32513 James E. Dress February 23-March 7 salary 1098.29
32514 Jared E. Griffith February 23-March 7 salary 1125.88
32515 Mark A. Meisler February 23-March 7 salary 1250.93
32516 Michael S. Meisler February 23-March 7 salary 1440.87
32517 David M. Molter, Jr. February 23-March 7 salary 1261.81
32518 Rhonda Botti Sowers February 23-March 7 salary 1138.94
32519 Roland V. Stucky II February 23-March 7 salary 1149.46
32520 Brandon L. Taylor February 23-March 7 salary 1093.89
32521 Brett A. Waldron February 23-March 7 salary 1138.40
32522 State Disbursement Child support withholding 71.88
32523 OCSPC Child support withholding 141.23
32524 Postmaster Bulk mail – newsletter 757.68
32525 Minuteman Press Newsletter printing 224.98
32526 OPOTA Training 165.00
32527 FanMark, Inc. Tire repair 48.90
32528 WalMart Community Misc. supply 15.00
32529 Sandusky Electric Misc. supply 20.14
32530 MT Business Technologies Final copier usage – Aficio 270 270.52
32531 Feick Surveyors Survey for Kihlken land acquisition 775.00
32532 JVS Garage Door Co. Repair to garage door 144.80
32533 West Publishing ORC 99.50
32534 FSI Disposal Trash pick-up 14.00
32535 pcCoM Technologies Antivirus update 89.85
32536 Ohio Edison Hall service, lights, pump, sirens 544.57
32537 Verizon Phone service 295.67
32538 David M. Molter, Jr. Reimburse training mileage 128.53
32539 Ohio Edison Street lighting 522.17
32540 Verizon Wireless Cellular phones 263.97
32541 Vision Service Plan Medical-vision 203.25
32542 Anthem BC/BS Medical-hospitalization 15730.65
32543 Staples Office supplies 102.97
32544 Todd Parkison Reimburse – Speer trial 283.10
32545 Postmaster Stamps 140.00
32546 The Marblehead Bank Cashier's check for property acquisition 51819.86
BWC Premium Plus Program
Mr. Hirt reported the township has been accepted into the BWC Premium Plus Program. Participation will help lower workers' comp rates.
Natureworks Grant
Ms. Rozak said she recently learned that the Natureworks Grant cannot be used for both land acquisition and improvements. As a result the recent grant application has been adjusted to only apply for land acquisition.
OSS Solid Waste Grant Opportunity
Mr. Hirt moved to authorize Dianne Rozak to proceed with preparing an application for the next round of OSS Solid Waste District grant funding. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Donate Cell Phones
Mr. Dress asked if the Board has any objections to donating his department’s used cell phones to the Marblehead Police Department for a program which sends the phones to Iraq. Trustees asked that a list be submitted at the next meeting of all obsolete cell phones so they may be declared surplus and donated for this use.
Zoning Report
Zoning report was submitted listing a total of 2 permits issued during the month of March to date.
Police Report
Police report was submitted listing a total of 279 incidents handled by the department in February.
Comments/Concerns
Chris Timko-Grate asked Rhonda Botti Sowers how zoning violations are handled. Mrs. Sowers responded that when she becomes aware of a violation she contacts the violator in person and/or in writing to try to resolve the situation. If this is not successful she solicits assistance from the county prosecutor who contacts the violator in an effort to correct the violation. If all else fails she will ultimately file a citation against the violator in Municipal Court.
Mrs. Grate asked who checks Mrs. Sowers' work as Fiscal Officer. Mrs. Sowers replied that she submits reports semi-monthly to the Board of Trustees and her work is audited bi-annually by examiners from the State Auditor's Office. In response to another question from Mrs. Grate, Mrs. Sowers said there have been no problems with her audits. Sonja Kristensen challenged this statement several times, following which Mrs. Sowers replied she has never been cited nor had any findings for recovery issued during her tenure as clerk/fiscal officer.
Nancy Kristensen asked Mrs. Sowers if it is true that she has stated as long as she is in office she will make sure Ms. Kristensen's property is never sold. After she stopped laughing, Mrs. Sowers said she has never made that statement.
There being no further business the meeting was adjourned at: 8:17 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
Danbury Township Board of Trustees zoning hearing was called to order at 6:30 p.m. on March 26, 2008 by the President, Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance.
There were no visitors at the hearing.
Application #012-08
Ms. Rozak opened the hearing on application #012-08 for text amendments as initiated by motion of the Danbury Township Zoning Commission. The amendments would amend Sections 500, 501, 502, 503, 504, 505, 506, 507, 508, 509, 510 and 800 as they pertain to accessory buildings and uses.
The Ottawa Regional Planning Commission reviewed the request at its regular meeting on February 19, 2008 and voted to recommend approval. The Planning Commission considered the following points in reaching its recommendation:
1. The text amendments were initiated by the Danbury Township Zoning Commission
and they address the regulations for accessory buildings.
2. The text amendments propose adjustments for the accessory buildings requirements
in each zoning district. The maximum size of the accessory building is referenced to a specific square footage and the maximum lot coverage of the district. Accessory buildings, not just garages, will be permitted in either the side or rear yard. The side yard setback for accessory buildings will be five feet regardless of the zoning district. The side and rear yard setbacks for accessory buildings on lots without a principal building has been readjusted. A side yard setback of five feet will be established for docks, decks and other appurtenances to the dock.
The Zoning Commission reviewed the amendments at its regular meeting on March 5, 2008 and voted to recommend approval.
Ms. Rozak moved to approve the text amendments. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
There being no further business the meeting was adjourned at 6:34 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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