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The regular meeting of the Danbury Township Board of Trustees held November 10, 2009 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also present were Fiscal Officer Rhonda Botti Sowers, Road Supt. Jim Dress and Police Chief Mike Meisler.
Visitors at the meeting were Rita Mahler, Shelley Seamon and Matthew Seamon.
Approve Minutes
Minutes of the October 28 regular meeting and November 9 special meeting were approved as submitted.
Correspondence
The following correspondence was received:
Third quarter report of activity from the Ottawa County Visitors Bureau.
A memo from Sheriff Robert Bratton to Port Clinton Police Chief Tom Blohm and Danbury Police Chief Mike Meisler commending the actions of their officers who assisted deputies in a recent pursuit that ended successfully without harm to the public or any police personnel. Danbury officers involved in this incident were Patrolmen Brad LaMarca and Josh Young.
Committee Reports
Roads, Buildings and Grounds
Mr. Englebeck announced that the Phase 2 bike trail at Meadowbrook has been completed. Mr. Dress said his department is continuing with crack sealing as weather permits. He noted an increase this year in the number of people taking advantage of leaf recycling. Mr. Dress is also researching options for dugouts at the township ballfields. Trustees requested the maintenance staff continue to remove debris at Meadowbrook as time allows.
Police and Fire
Chief Mike Meisler reported 343 incidents handled by his department during the month of October and 93 incidents during the month of November to date.
Safety
Ms. Rozak reported the Safety Committee will meet at 9:30 a.m. November 17. First aid training will be conducted on November 17 and CPR, AED refresher training will be held November 19.
Zoning
Zoning Permits
Zoning Inspector Rhonda Botti Sowers reported 20 permits processed during the month of October and 4 permits for November to date.
Board of Zoning Appeals
The Board of Zoning Appeals will hold hearings November 18, 2009 beginning at 6:30 p.m. on the following applications:
#118-09 by Roger and Nancy Vincent requesting an area variance to allow a side yard setback of 0.8 ft. for the purpose of restoring the original front porch of an existing dwelling at 400 Lakefront in the “L” Lakeside district. The minimum required side setback is 3 ft.
#120-09 by Paul and Chris Hubbard requesting an area variance to allow a front yard setback of 3.5 ft. from Vine Ave. for the purpose of constructing an addition at 502 Lakefront in the “L” Lakeside district. The minimum required front setback is 5 ft.
#122-09 by James and Margaret Morrow requesting an area variance to allow a side yard setback of 2 ft. for the purpose of elevating the walls and changing the roof pitch at the rear of an existing house at 335 Central Ave. in the “L” Lakeside district. The minimum required side setback is 3 ft.
Meadowbrook Boardwalk
Ms. Rozak reported she and Mr. Englebeck had conducted an inspection of the recently constructed boardwalk at Meadowbrook and noted that expansion and contraction of the plastic lumber is splitting some of the wooden supports. The Board agreed to send a letter to the contractor, Young Brothers, listing deficiencies and asking that they be corrected before final payment for the project is made.
Propane
Ms. Rozak said Beck Suppliers recently filled the propane tank in spite of the fact the township accepted the low bid last May from Myers-De's for propane this season.
Mr. Englebeck asked why Mr. Dress had not contacted Beck Suppliers. Mr. Dress responded it wasn't his job and if it had been up to him he would have just paid the extra nickel per gallon to stay with Beck because it is such a pain to switch out the tanks.
Performance Evaluation Forms
Ms. Rozak submitted revised employee performance evaluation forms for the Board’s review. The new format includes an employee self-evaluation as well as a supervisor evaluation form. Trustees will study the new format and discuss at the next meeting.
Truck
Mr. Englebeck presented price quotes he had received from Mr. Dress for a Ford F-450 cab and chassis in the amount of $25,595.00 as well as a quote from Judco Equipment to equip it with a dump body in the amount of $6,445.00. Mr. Dress said that if the township is serious about buying the cab and chassis the dealer will lower the price under $25,000 so it won’t have to be bid. Mr. Dress said he would like this truck to replace the one they currently use at the cemetery.
Trustees expressed concern about bid requirements and will look into further before making any decisions.
Insurance Renewal
Trustees received a renewal quote for property and casualty insurance with the Ohio Government Risk Management Program administered by Hylant Administrative Services in the amount of $21,627.00. This is the seventh consecutive year the premium has decreased.
Ms. Rozak moved to renew the property and casualty insurance with the Ohio
Government Risk Management Program in the amount of $21,627.00. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Sign Cemetery Deed
Trustees signed cemetery deeds to Albert and Doris Rowbotham for Lot 124 graves 7 and 8 and to Margaret Maggard for Lot 139 grave 2 all in the 2nd addition to Sackett Cemetery.
Approve October Financial Reports
Mr. Hirt moved to approve the October Financial Reports as submitted by the Fiscal Officer. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Approve Payment of Bills
After examining the following bills in the amount of $ 62,102.71, Ms. Rozak moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
34216 John L. Belcher October 17-30 salary 948.94
34217 Daniel J. Bergman October 17-30 salary 1134.39
34218 Deborah K. Burley-Biro October 17-30 salary 486.61
34219 J. Charles Cunningham October 17-30 salary 1310.35
34220 James E. Dress October 17-30 salary 1086.54
34221 John C. Englebeck November Trustee's salary 813.55
34222 Jared E. Griffith October 17-30 salary 1068.02
34223 David M. Hirt November Trustee's salary 828.55
34224 Bradford K. LaMarca October 17-30 salary 1129.13
34225 Mark A. Meisler October 17-30 salary 1365.37
34226 Michael S. Meisler October 17-30 salary 1584.36
34227 Dianne M. Rozak November Trustee's salary 889.15
34228 Rhonda Botti Sowers November Fiscal Officer salary 1362.90
34229 Rhonda Botti Sowers October 17-30 salary 1168.00
34230 Brandon L. Taylor October 17-30 salary 1139.33
34231 Brett A. Waldron October 17-30 salary 1037.84
34232 Joshua P. Young October 17-30 salary 1447.09
34233 State Disbursement Withholding 72.00
34234 OCSPC Withholding 141.23
34235 Ottawa Co. Recorder Record grant documents 96.00
34236 West Publishing Legal publications 110.50
34237 OCSE Water 21.00
34238 Cyclone Services Meadowbrook dumpster 225.00
34239 Cyclone Services Township clean-up 6106.50
34240 First Communications Long distance service 14.02
34241 Culligan Bottled water 42.00
34242 The Peninsula News Legal advertising 25.80
34243 SavNet Promotions Website changes 35.00
34244 Minuteman Press Zoning books 531.60
34245 FanMark Tires 1471.60
34246 American Legion Post 555 Memorial day expenses 100.00
34247 Erie Materials, Inc. Winter mix 751.68
34248 Lafarge Stone 446.89
34249 Port Clinton Ford Repair to cruiser 42.50
34250 Flynn, Py & Kruse Legal services 11792.27
34251 HAS Property/casualty insurance 21277.00
Approve Payment to Bill's Implement
Mr. Englebeck moved to approve payment of check no. 34252 to Bill's Implement in the amount of $106.02 for miscellaneous supplies. Second by Ms. Rozak. Vote: Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried. Mr. Hirt abstained.
Approve Payment to Luckey Farmers
Mr. Hirt moved to approve payment of check no. 34253 to Luckey Farmers, Inc. in the amount of $2,892.21 for gas and diesel. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Ms. Rozak-yes. Motion carried. Mr. Englebeck abstained.
Comments/Concerns
There were no comments or concerns of visitors.
There being no further business the meeting was adjourned at 7:37 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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