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The regular meeting of the Danbury Township Board of Trustees held October 28, 2009 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also present were Fiscal Officer Rhonda Botti Sowers, Road Supt. Jim Dress and Police Chief Mike Meisler.
Visitors at the meeting were Devin Thompson, Rita Mahler, Ron Chapman, Donnie McCune, Shay Rickard, Dennis Elias, Caleb Gerber, Seth Bowser, Zach Guba, Jon Elias, Shelley Seamon, Matt Seamon, Curt Laubner, Drew Heberlein, Jeff Tyson and Jack Tyson.
Approve Minutes
Minutes of the October 14 regular meeting were approved as submitted.
Correspondence
The following correspondence was received:
Copy of the Ohio Issues Report published by the Secretary of State's office.
Committee Reports
Roads, Buildings and Grounds
Mr. Englebeck reported the Phase 2 paving at Meadowbrook will be done soon. He also said the Kiwanis members did a great job during their Make A Difference Day project at Meadowbrook.
Police and Fire
Chief Mike Meisler reported 304 incidents handled by his department during the month of October to date.
Safety
Ms. Rozak presented draft proposals submitted by Safety Coordinator Deb Biro regarding safe work procedures, a safety suggestion program and employee safety recognition. Following review of the Safety Coordinator's recommendations regarding flu season and the current sick leave policy, the board agreed that any temporary changes to the sick leave policy will be handled on a case by case basis in the event of a flu outbreak
Zoning
Zoning Inspector Rhonda Botti Sowers reported 14 permits processed during the month of October to date.
Meadowbrook
Shelter House
Ms. Rozak stated the board has learned the NatureWorks grant cannot be used for construction of either a stone patio or a covered shelter house at Meadowbrook due to the fact the grant was only authorized for land acquisition not construction.
October 16 Special Meeting Cancelled
The special meeting scheduled for noon on Friday, October 16, 2009 was cancelled when Trustees learned it will be some time before ODNR makes a determination on whether excess Land and Water Conservation Grant funds can be used to pave handicapped parking spaces and a path connecting the parking spaces to the paved trail at Meadowbrook.
Approve Supplemental Appropriations
Mr. Hirt moved to approve supplemental appropriations as follows: $400.00 from 2081-760-750-0000 (Police Fund, Motor Vehicles) to 2081-210-490-4101 (Police Fund, Uniforms, Chief Meisler); $1,585.81 from 2081-760-750-0000 (Police Fund, Motor Vehicles) to 2081-210-420-0000 (Police Fund, Operating Supplies); and $949.71 from 2081-210-420-1008 (Police Fund, Operating Supplies, Gas) to 2081-210-420-0000 (Police Fund, Operating Supplies). Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Administrative Complex Update
Ms. Rozak reported The Collaborative Inc. has been working to scale back plans for the proposed administrative complex to bring it into line with the township’s revised budget which has been reduced from $3.5 million to $2.6 million. A meeting with The Collaborative will be scheduled as soon as new plans are ready for review.
First Energy Solutions
Ms. Rozak presented information she learned about the First Energy Solutions government aggregation program known as Powering Our Communities. The Board will study the information further before making any decisions regarding the program.
Approve November Safety Training Events
Mr. Hirt moved to authorize necessary expenses for the November 17 first aid training and November 19 CPR and AED training events and to also authorize overtime pay for afternoon and night shift police officers who attend the trainings. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Marblehead Bank Certificates of Deposit
Mrs. Sowers reported the two six month certificates of deposit at the Marblehead Bank will mature on October 30. She advised the Board that the checking account and STAR Ohio interest rates are nearly identical right now and CD rates continue to fall. She recommended the Board cash the CDs when they mature noting the amount will be needed in the next six weeks to meet the semi-annual Fire and EMS contract payments.
Mr. Englebeck moved to cash the 6 month certificates of deposit when they mature October 30, 2009 and place the amount in the Marblehead Bank checking account. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
2010 OTA Meeting Date
Danbury Township will host the next quarterly meeting of the Ottawa County Township Association. Trustees set a date of Thursday, January 28 for the event which will be held at Marina del Isle.
Sign Harbor Bay Subdivision Plat
Trustees signed plat IV of the Harbor Bay Estates subdivision.
Sign Cemetery Deed
Trustees signed a cemetery deed to Neil and Kamille Allen for Lot 118 graves 3 and 4 in the 2nd addition to Sackett Cemetery
Approve Payment of Bills
After examining the following bills in the amount of $ 49,578.42, Mr. Englebeck moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
34184 John L. Belcher October 3-16 salary 1044.02
34185 Daniel J. Bergman October 3-16 salary 1146.76
34186 Deborah K. Burley-Biro October 3-16 salary 550.64
34187 J. Charles Cunningham October 3-16 salary 1405.48
34188 James E. Dress October 3-16 salary 1086.54
34189 Jared E. Griffith October 3-16 salary 1059.94
34190 Bradford K. LaMarca October 3-16 salary 1324.18
34191 Mark A. Meisler October 3-16 salary 1298.26
34192 Michael S. Meisler October 3-16 salary 1816.26
34193 Rhonda Botti Sowers October 3-16 salary 1168.00
34194 Brandon L. Taylor October 3-16 salary 1195.24
34195 Brett A. Waldron October 3-16 salary 1022.53
34196 Joshua P. Young October 3-16 salary 1312.87
34197 State Disbursement Withholding 72.00
34198 OCSPC Withholding 141.23
34199 Vision Service Plan Medical – vision 212.25
34200 Verizon Wireless Cellular phones 311.04
34201 Staples Office supplies 408.43
34202 SavNet Promotions Renew website hosting & domain name 230.00
34203 The Collaborative, Inc. Professional services 9129.00
34204 Garner/Northern Portable toilets 214.00
34205 Verizon Phone service 302.77
34206 Ohio Edison Street lighting 543.92
34207 Ohio Edison Hall service, lights, pump, sirens 469.38
34208 West Publishing Legal publications 110.50
34209 Anthem BC/BS Medical/hospitalization 20143.92
34210 Anthem Life Insurance Life insurance premium 490.37
34211 FanMark, Inc. Tire repair 38.90
34212 OPOTA Training 1000.00
34213 Rakich & Rakich Holster 159.99
34214 Ottawa Co. Recorder Record grant documents 120.00
34215 Ottawa Co. Recorder Record zoning resolution 50.00
Change November Meeting Dates
To avoid conflict with Veteran's Day and Thanksgiving the Board changed the dates of their regular November meetings from November 11 to November 10 and from November 25 to November 24.
Comments/Concerns
Shay Rickard of Boy Scout Troop 331 asked the Board about the possibility of constructing a sidewalk between Battlefield Park and the Keeper's House on Bayshore Road. Trustees said similar requests have been made in the past. They explained that this area is along a state highway which is not under the township’s jurisdiction. In addition there is insufficient road right-of-way width to construct sidewalks and the cost to acquire additional right-of-way would be extremely expensive if it were even possible to do so. Board members went on to say that previous requests for walking and biking paths in the township led to the development of the trails now being constructed at Meadowbrook.
Mrs. Sowers presented an overview of township budgetary information for the scout members who attended the meeting to fulfill requirements for their Citizenship in the Community merit badge.
There being no further business the meeting was adjourned at 7:49 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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