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A special meeting of the Danbury Township Board of Trustees held September 23, 2009 was called to order at 6:00 p.m. by the President, Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also in attendance was Fiscal Officer Rhonda Botti Sowers.
Purpose of the meeting was to open bids for the Meadowbrook Bike Trail, Phase 2.
Visitors at the meeting were Bud Stephenson of Erie Blacktop, Ed Metzker of Unilliance, Inc., Milt Pommeranz of BEC Associates and Dave Lykins of Precision Paving, Inc.
Open Bids for Meadowbrook Bike Trail, Phase 2
Ms. Rozak asked that the bid packets be opened and read by Mr. Pommeranz of BEC Associates, engineer for the project.
The following bids were received: KF Ventures, Ltd., $59,508.57; 7L Construction, $64,832.45; Ed Burdue & Co., $66,823.00; Precision Paving, Inc., $67,726.25; Unilliance, Inc., $71,532.35; Bryant Asphalt Paving, $71,929.70; and Erie Blacktop, $79,960.00. Engineer’s estimate for the project was $76,000.00.
Mr. Pommeranz will prepare a bid tabulation for the Board’s review prior to awarding the bid.
There being no further business, the meeting was adjourned at 6:15 p.m.
THe Danbury Township Board of Trustees zoning hearing held September 23, 2009 was called to order at 6:30 p.m. by the President, Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also present was Fiscal Officer Rhonda Botti Sowers.
There were no visitors in attendance.
Application #082-09
Ms. Rozak opened the hearing on application #082-09 for a text amendment initiated by resolution of the Danbury Township Board of Trustees to convert the zoning resolution to a digital, clearzoning format.
The Ottawa Regional Planning Commission voted to recommend approval when it reviewed the request at its regular meeting on August 18, 2009.
The Danbury Township Zoning Commission voted unanimously to recommend approval at its hearing on September 2, 2009.
Ms. Rozak moved to approve application #082-09. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Hearing on application #082-09 was adjourned at 6:40 p.m.
There being no further business, the meeting was adjourned at 6:40 p.m.
The regular meeting of the Danbury Township Board of Trustees held September 23, 2009 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also present were Fiscal Officer Rhonda Botti Sowers, Road Supt. Jim Dress and Police Chief Mike Meisler.
There were no visitors at the meeting.
Approve Minutes
Minutes of the September 9 regular meeting and September 17 special meeting were approved as submitted.
Correspondence
No correspondence was received.
Committee Reports
Roads, Buildings and Grounds
Mr. Englebeck reported that crack sealing is currently underway and a parking lot at Meadowbrook is in progress. Mr. Dress added that the second recycling container has been delivered.
Police and Fire
Chief Mike Meisler reported 308 incidents handled by his department to date in September.
Safety
An employee training will be conducted by Jim Greer, director of the Ottawa County Emergency Management Agency from 8:00 -10:00 a.m. at the township hall on September 29.
Zoning
Zoning Inspector Rhonda Botti Sowers reported 9 permits processed during the month of September to date.
Meadowbrook Shelter House
The board is studying various options before proceeding with plans for a shelter proposed for the most recently acquired Meadowbrook property. One option being considered is a stone patio with fire pit in lieu of a covered shelter.
Revise Budget for Administrative Complex
Following discussion at the September 17 special meeting and review of financial data, Trustees reduced the budget for the proposed administrative complex from $3.5 million to $2.5 million dollars. The complex will include administrative offices and meeting room, zoning office, police department and maintenance building.
Accept Quote for Soil Borings
Ms. Rozak moved to accept the quote from Bowser-Morner, Toledo in the amount of $4,875.00 for soil borings on the township’s Bridge Road property in preparation for the proposed administrative building and maintenance garage. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
LED Lightbars
Following review of this years appropriations for police equipment the Board determined there is not a need to spend $5,624.31 to replace functioning lightbars on three of the police cruisers with new LED lightbars. Trustees agreed that as new cruisers are received they will be equipped with LED lights.
Ethics Opinion
The Board received an opinion from the Ethics Commission regarding trustee John Englebeck and purchases from his employer, Luckey Farmers, Inc. The opinion stated that purchases do not constitute a violation of the ethics law if certain conditions are met. The Commission, however, does not have statutory authority to interpret ORC 511.13 as it applies to public contracts and recommended the board consult with the township’s legal counsel regarding this section. Trustees will seek further advice from the County Prosecutor.
Meadowbrook Fishing Area
Trustees hoped to construct a small parking area on the east side of the Meadowbrook bridge for use by fishermen but learned that because the location is in a floodplain they cannot put fill and stone in that area. They will continue to study the situation in hopes of finding a way to provide parking for fishermen.
Resolution Accepting the Amounts and Rates as determined by the Budget Commission and Authorizing the necessary tax levies and certifying them to the County Auditor
(Danbury Township)
Mr. Englebeck moved to adopt the resolution accepting the amounts and rates for Danbury Township as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor (see attached resolution). Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes.
Resolution Accepting the Amounts and Rates as determined by the Budget Commission and Authorizing the necessary tax levies and certifying them to the County Auditor
(Danbury Fire District)
Mr. Hirt moved to adopt the resolution accepting the amounts and rates for Danbury Fire District as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor (see attached resolution). Second by Ms. Rozak. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes.
Road Salt Contract
The Board received notification that the County Engineer has awarded the salt bid this year to Morton Salt Company. Price for the 2009-2010 season is $58.86 per ton which is a considerable reduction from the cost last season of $73.82 per ton
Sign Cemetery Deed
Trustees signed a cemetery deed to Edward Gensler for Lot 123 grave 5 in the second addition to Sackett Cemetery.
Approve Payment of Bills
After examining the following bills in the amount of $ 38,158.78, Mr. Hirt moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
34082 John L. Belcher August 22-September 4 salary 948.94
34083 Daniel J. Bergman August 22-September 4 salary 1134.39
34084 Deborah K. Burley-Biro August 22-September 4 salary 471.84
34085 J. Charles Cunningham August 22-September 4 salary 1269.58
34086 James E. Dress August 22-September 4 salary 1085.92
34087 Jared E. Griffith August 22-September 4 salary 1089.64
34088 Bradford K. LaMarca August 22-September 4 salary 1197.98
34089 Mark A. Meisler August 22-September 4 salary 1365.37
34090 Michael S. Meisler August 22-September 4 salary 1661.65
34091 Rhonda Botti Sowers August 22-September 4 salary 1168.00
34092 Brandon L. Taylor August 22-September 4 salary 1139.33
34093 Brett A. Waldron August 22-September 4 salary 1022.53
34094 Joshua P. Young August 22-September 4 salary 1346.44
34095 State Disbursement Withholding 72.00
34096 OCSPC Withholding 141.23
34097 Cyclone Services July clean-up 8002.18
34098 Ohio Edison Street lighting 544.43
34099 Ohio Edison Hall service, lights, pump, sirens 498.92
34100 Garner Northern Portable toilet 356.00
34101 ODNR Grant acknowledgement signs 288.00
34102 Wendy Wright Mow 202 Sunnydale 110.00
34103 The Collaborative Professional design services 7614.00
34104 Minuteman Press Newsletter printing 298.48
34105 West Publishing Legal publications 242.50
34106 Clearzoning Color copies 51.00
34107 FSI Disposal Trash pick-up 35.00
34108 Thompson Fabricating Twp. share of recycling container 930.00
34109 Vance’s Ammunition 930.00
34110 Guth Laboratories Datamaster supplies 81.85
34111 Rakich & Rakich Buttons 20.00
34112 Don’s Body Shop Auto vent shades 259.80
34113 Momar, Inc. Misc. supplies 464.39
34114 Lafarge Construction Stone for roads 50.65
34115 Verizon Phone service 299.68
34116 VSP Medical – vision 212.25
34117 WalMart Misc. supplies 227.88
34118 Staples Misc. supplies 651.93
34119 Keith Heilman Excavating Mow/clear brush at Meadowbrook 875.00
Comments/Concerns
There were no comments or concerns from visitors.
There being no further business the meeting was adjourned at 8:15 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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