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The regular meeting of the Danbury Township Board of Trustees held October 8, 2008 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. David M. Hirt and Mr. John C. Englebeck in attendance.
Visitors at the meeting were: Chris Timko-Grate, Tony Novak, Matt Seamon, Jim Dress and Linda Hartlaub. Police Chief Mike Meisler was excused from the meeting.
Approve Minutes
Minutes of the September 24, 2008 regular meeting were approved as submitted.
Correspondence
The following correspondence was received:
A letter from Ohio Treasurer Richard Cordray reassuring STAR Ohio investors of the safety and liquidity of their investments following the recent financial crisis.
Invitation to the Ottawa County Township Association’s quarterly meeting to be held October 23. Bay Township will host the event. Speaker will be Paul Brock, Director of Utilities for the city of Bowling Green who will discuss all aspects of that city’s power generating windmills.
Notice from Time Warner Cable regarding Switched Digital Video (SDV).
SRT Policy
Following review and discussion of a third draft, Mr. Hirt moved to adopt the SRT policy for the police department. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Architectural Services
Ms. Rozak reported learning of statutory requirements for seeking professional design services. As a result a notice has been prepared which meets these requirements. Trustees agreed to publish the following notice in the Port Clinton News Herald and post it on the website of the Ohio Architect’s Institute of American (AIA):
REQUEST FOR PROFESSIONAL DESIGN SERVICES
The Danbury Township Board of Trustees is seeking the professional services of an architect to design a new administrative complex. The project consists of an administrative building with offices for a police department, zoning department, township fiscal officer and trustees; a meeting room with seating for 50-100 persons; and adequate storage for record retention; as well as detached maintenance garages. The proposed location is a 9 acre, partially wooded parcel with public utilities including sewer, water and gas available.
Statements of qualifications from interested firms will be accepted at the Danbury Township Hall, 5972 E. Port Clinton Eastern Road, Marblehead, OH 43440 through November 8, 2008, after which time the statements will be evaluated and ranked.
Statements of qualifications shall include sufficient information to demonstrate the following:
1) Competence of the professional design firm to perform the required professional design services as indicated by the technical training, education, and experience of the firm’s personnel, especially the technical training, education, and experience of the employees within the firm who would be assigned to perform the services;
(2) Ability of the firm in terms of its workload and the availability of qualified personnel, equipment, and facilities to perform the required professional design services competently and expeditiously and to manage the entire project through to completion;
(3) Past performance of the firm as reflected by the evaluations of previous clients with respect to such factors as control of costs, quality of work, and meeting of deadlines;
(4) Experience with alternative energy options and green construction.
Questions may be directed to township fiscal officer Rhonda Botti Sowers at the Township Hall, 419-732-3039, between the hours of 9:30 a.m. and 1:30 p.m. Monday through Friday.
Road Salt Availability
Mr. Englebeck reported on a meeting with County Engineer Dave Brunkhorst that he and Mr. Dress attended on Oct. 7. The meeting was to discuss the limited amount of road salt available for this winter. Mr. Brunkhorst capped the number of tons available to each of the entities under his jurisdiction based on 73% of their 5 year average salt usage. Danbury will be limited to 350 tons of salt this winter.
Cemetery Fence
Mr. Englebeck reported Joint Solid Waste district grants can be used for aluminum fences or those composed of recycled material. The replacement fencing at Sackett Cemetery would qualify for this type of grant. The next round of funding will not be until 2009.
Cemetery Deeds
Trustees signed cemetery deeds to John and Dianne Stayancho for Lot 133, grave 8 and Lot 138, graves 5 and 6 and to Pat Pace for Lot 143, graves 5 and 8 all in the 2nd addition to Sackett Cemetery.
Approve September Financial Reports
Mr. Hirt moved to approve the September financial statements as submitted by the Fiscal Officer. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Approve Payment of Bills
After examining the following bills in the amount of $ 46,825.02, Mr. Hirt moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
33091 John L. Belcher September 6-19 salary 965.20
33092 Daniel J. Bergman September 6-19 salary 1099.96
33093 Deborah K. Burley-Biro September 6-19 salary 434.00
33094 J. Charles Cunningham September 6-19 salary 1377.71
33095 James E. Dress September 6-19 salary 1051.78
33096 John C. Englebeck October Trustee’s salary 779.14
33097 Marion E. Grate September 6-19 salary 758.98
33098 Jared E. Griffith September 6-19 salary 1026.41
33099 David M. Hirt October Trustee’s salary 794.14
33100 Bradford K. LaMarca September 6-19 salary 1075.10
33101 Mark A. Meisler September 6-19 salary 1253.27
33102 Michael S. Meisler September 6-19 salary 1511.94
33103 Dianne M. Rozak October Trustee’s salary 848.11
33104 Rhonda Botti Sowers October Fiscal Officer’s salary 1321.54
33105 Rhonda Botti Sowers September 6-19 salary 1138.94
33106 Brandon L. Taylor September 6-19 salary 1077.19
33107 Brett A. Waldron September 6-19 salary 991.83
33108 Joshua P. Young September 6-19 salary 1141.90
33109 State Disbursement Child support withholding 71.88
33110 OCSPC Child support withholding 141.23
33111 City of Port Clinton Quarterly tax withholding 148.80
33112 Ottawa Co. Twp. Assn. Annual dues 200.00
33113 Plastic Lumber Co. Meadowbrook sign 4472.92
33114 Ohio Edison Hall service, pump, sirens 399.91
33115 Ohio Edison Street lighting 530.05
33116 Cintas Corp. Uniforms 91.95
33117 Norwalk Truck Repairs to Sterling 756.32
33118 Port Clinton Ford Mercury Repairs to cruiser 1066.03
33119 Staples Supplies 389.94
33120 WalMart Community Misc. supplies 75.64
33121 Lakeland Auto Supplies 45.36
33122 Rakich & Rakich Uniform supplies 1051.95
33123 Treas., State of Ohio UAN fees 915.00
33124 Ottawa Co. Sanitary Eng. Water 36.26
33125 OPOTA Training 260.00
33126 Treas., State of Ohio Fire Safety Inspection 100.00
33127 Culligan Bottled water 34.00
33128 Judco, Inc. Wildlife crossing signs 141.20
33129 SavNet Promotions Website & domain name renewal 230.00
33130 Starcher Enterprises Paint 32.95
33131 VSP Medical – vision 203.25
33132 Garner/Northern Portable toilets – parks 215.00
33133 First Communications Long distance service 9.09
33134 Verizon Wireless Cellular phones 264.51
33135 Anthem Life Life insurance 490.01
33136 Anthem BC/BS Medical/Hospitalization 15668.23
33137 The Peninsula News Legal advertising 77.40
33138 Postmaster Stamps 59.00
Approve Payment to Luckey Farmers
Mr. Hirt moved to approve payment of check no. 33139 to Luckey Farmers, Inc. in the amount of $2,764.21 for gas. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Ms. Rozak-yes. Motion carried. Mr. Englebeck abstained.
Police Report
Ms. Rozak reported for Chief Meisler that the police department handled 286 incidents during the month of September.
Authorize Reimbursement of LaMarca Training Expense
Mr. Hirt moved to reimburse Ptl. Brad LaMarca for turnpike tolls in the amount of $10.25 which were incurred while he attended combat marksmanship training at Akron University. Second by Ms. Rozak. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Zoning Report
Zoning reports were submitted listing a total of 15 permits processed during the month of September and 4 permits for the month of October to date.
BZA Hearing
The Board of Zoning Appeals will hold a hearing on Wednesday, October 15, 2008 beginning at 6:30 p.m. on application #167-08 by Heilman and Heilman, Inc. requesting a conditional use for a resort at 1530 S. Danbury North Road in the “R-C” Recreational-Commercial district.
Comments/Concerns
Linda Hartlaub, candidate for Ottawa County Commissioner was present to introduce herself.
There being no further business the meeting was adjourned at 7:42 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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