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The regular meeting of the Danbury Township Board of Trustees held September 9, 2009 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also present were Fiscal Officer Rhonda Botti Sowers, Road Supt. Jim Dress and Police Chief Mike Meisler.
There were no visitors at the meeting.
Approve Minutes
Minutes of the August 26 regular meeting were approved as submitted.
Correspondence
The following correspondence was received:
Notice that the Ottawa Regional Planning Commission will consider the final plat for Plat IV of the Harbor Bay Estates subdivision at its regular meeting on September 15.
Notice that the Ohio EPA will host a public information session and hearing at the Danbury Township Hall beginning at 6:30 p.m., September 15 on water quality impacts of constructing a steel crib pier and stone revetment. Project applicant is Anne Massey, 3734 Memorial Shoreway.
Committee Reports
Roads, Buildings and Grounds
Nothing to report.
Police and Fire
Chief Mike Meisler reported 462 incidents handled by his department during the month of August and 136 incidents to date in September.
Safety
Training
An employee training will be conducted by Jim Greer, director of the Ottawa County Emergency Management Agency from 8:00 -10:00 a.m. at the township hall on September 29.
Authorize Overtime to Attend Training
Ms. Rozak moved to authorize overtime pay for afternoon and night shift police officers for attendance at the September 29 safety training. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Zoning
Zoning Permits
Zoning Inspector Rhonda Botti Sowers reported 14 permit applications processed during the month of August and 4 permits for the month of September to date.
Board of Zoning Appeals
The Board of Zoning Appeals will hold hearings beginning at 6:30 p.m. Wednesday, September 16, 2009 on the following new applications:
#081-09 by Mark Ackerman, Hart Advertising, agent for James A. Mazur, requesting a special exception to allow the reconstruction of a nonconforming 12 ft. high by 25 ft. wide billboard structure that was destroyed by a storm on Saturday, July 11, 2009 at 7595 E. Harbor Road in the “R-C” Recreational-Commercial district.
#084-09 by Brian M. King requesting an area variance to allow a front yard setback of 10 ft.
for the purpose of enclosing a second story deck at 365 N. Sackett Rd. in the “R-3” High Density Residential district. The minimum required front setback for this property is 20 ft.
Nuisance Complaints
7055 E. Harbor Rd.
The nuisance complaint filed by Edward Gensler regarding property owned by Brad Leyda at 7055 E. Harbor Rd. has been resolved and no further action is required.
Brush on Barnholt Property
Ms. Rozak stated in May she spoke with Gudrun Barnholt, owner of vacant land east of the East Harbor Road/ North Shore Blvd. intersection with an offer to clear back brush in an attempt to improve visibility. Mrs. Barnholt, who lives in California, agreed to meet with Ms. Rozak and Mr. Dress at the property in June to discuss a resolution. That meeting never transpired.
Ms. Rozak moved to declare property owned by Gudrun Barnholt east of the East Harbor Road/ North Shore Blvd. intersection a nuisance and notify the owner that if the nuisance is not abated within seven days of notification the work will be done by the township at township expense. The nuisance is the presence of brush which is obstructing the view of motorists at the intersection. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Meadowbrook
Shelter House
The board is waiting for a cost estimate on various options before proceeding with plans for a shelter proposed for the Meadowbrook site on a recently acquired parcel.
Grant Acknowledgement Signs
Mr. Englebeck will meet with Mr. Dress next week to determine a final location for the permanent Clean Ohio/Public Works grant.
Ms. Rozak will order sets of signs for the NatureWorks and Land and Water Conservation Fund grants. These signs will be posted at the entrance to the park as well as the location of the funded projects.
Parking Area
Ms. Rozak will meet with Mr. Dress on September 16 to mark out the area where the stoned parking area and drive will be located.
Mistic Bay Speed Zone Study
Trustees received a revised quote from Mastermind in the amount of $1600 to conduct a speed zone study for Mistic Bay Point and Mistic Bay Boulevard. The previous quote was in the amount of $900 but only included Mistic Bay Boulevard. In response to a question from the Board, Chief Meisler advised that speeding has never been an issue on either of these roads.
Based on the cost involved and the fact that speeding has not been an issue on these roads the Board will not contract for a speed zone study on Mistic Bay Boulevard or Mistic Bay Point.
Make A Difference Day
Ms. Rozak announced that the Port Clinton Kiwanis members will be cleaning at Meadowbrook on October 24 as their Make A Difference Day project. Trustees expressed thanks for this endeavor and will supply the workers with gloves and garbage bags.
Recycling Grant
Mrs. Sowers reported that the cost for the second recycling container which is partially funded by a grant from the OSS Joint Solid Waste District will be $250.00 less than originally quoted. The Waste District has agreed to provide it’s full amount of funding if the township will use the $250.00 toward another recyclable product.
Ms. Rozak moved to use the $250.00 saved on the recycling container to purchase additional leaf recycling bags for distribution to township residents. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
D.R. Ebel Quote for LED Lightbars
Chief Meisler submitted a quote from D.R. Ebel, Northwood, Ohio in the amount of $5,624.31 for new LED lightbars to replace bars on existing vehicles. He said the LED lights have been installed on new cruisers received during the past two years but he would like to replace lightbars on the older 3 vehicles also. The Chief stated the older lightbars are still functioning well. He added that he does not anticipate purchasing a new vehicle next year.
During discussion the Board learned that the police department does not currently have sufficient money appropriated to purchase the lights. Mrs. Sowers advised that supplemental appropriations will need to be approved if the Board decides to purchase the LED lightbars. Discussion was tabled to the next regular meeting.
Lakepoint Park Lawn Treatment
TruGreen Chemlawn submitted a recommendation that the Board have one additional fertilizer treatment done at Lakepoint Park to correct a problem with dollar spot in the lawn. Cost of the additional treatment would be $250.00. Following discussion Trustees felt the final fall weed and feed application would be sufficient and decided against an additional fertlizer treatment.
Quote for Soil Borings
Trustees received a quote from Bowser-Morner, Toledo in the amount of $4,875.00 for soil borings on the township’s Bridge Road property in preparation for the proposed administrative building and maintenance garage. The Board tabled a decision until its next meeting with The Collaborative.
Authorize Appraisal Cost
Ms. Rozak moved to authorize payment of $750.00 to Passabet Appraisal for an appraisal of the Nash property. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Set Zoning Hearing
Trustees will hold a public hearing beginning at 6:30 p.m. on Wednesday, September 23, 2009 on zoning application #082-09 for a text amendment initiated by resolution of the Danbury Township Board of Trustees to convert the zoning resolution to a digital, clearzoning format.
Set Special Meeting for September 17
The Board will hold a special session at the Township Hall beginning at 6:30 p.m. Thursday, September 17 for the purpose of meeting with representatives of The Collaborative and continuing the planning process for the new administrative complex.
Approve August Financial Reports
Mr. Englebeck moved to approve August financial reports as submitted by the Fiscal Officer. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Approve Payment of Bills
After examining the following bills in the amount of $ 24,032.06, Mr. Hirt moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
34037 John L. Belcher August 8-21 salary 1020.26
34038 Daniel J. Bergman August 8-21 salary 1131.96
34039 Deborah K. Burley-Biro August 8-21 salary 422.21
34040 J. Charles Cunningham August 8-21 salary 1359.24
34041 James E. Dress August 8-21 salary 1108.95
34042 John C. Englebeck September Trustee's salary 813.56
34043 Jared E. Griffith August 8-21 salary 1089.68
34044 David M. Hirt September Trustee's salary 828.56
34045 Bradford K. LaMarca August 8-21 salary 1163.55
34046 Mark A. Meisler August 8-21 salary 1284.85
34047 Michael S. Meisler August 8-21 salary 1635.90
34048 Dianne M. Rozak September Trustee's salary 889.16
34049 Rhonda Botti Sowers September Fiscal Officer's salary 1362.89
34050 Rhonda Botti Sowers August 8-21 salary 1168.00
34051 Brandon L. Taylor August 8-21 salary 1139.33
34052 Brett A. Waldron August 8-21 salary 1033.34
34053 Joshua P. Young August 8-21 salary 1286.05
34054 State Disbursement Withholding 72.00
34055 OCSPC Withholding 141.23
34056 Treas., State of Ohio Audit costs 166.23
34057 Brett A. Waldron Reimburse CDL renewal 43.00
34058 Don's Body Shop Tow cruiser 75.00
34059 Culligan Bottled water 42.00
34060 First Communications Long distance service 17.75
34061 Cros.net, Inc. DSL 479.40
34062 The Peninsula News Legal advertising 70.95
34063 Garner/Northern Portable toilets 42.00
34064 Port Clinton Ford Mercury Repair cruisers 255.47
34065 Lowe's Misc. supplies 68.12
34066 Myers-De's Propane Propane cylinder 55.66
34067 Lucas Co. Coroner Blood alcohol test 50.00
34068 FanMark, Inc. Tires 191.90
34069 Rakich & Rakich Uniform supplies 159.94
34070 D.R. Ebel Holster 35.54
34071 Sportsman's Den, Inc. Rifle, accessories 1104.79
34072 Gordon Lumber Co. Park supplies 25.42
34073 OCSE Water 36.26
34074 ABCO Fire Protection Fire extinguishers 84.21
34075 Ottawa Co. Recorder Additional fee for affidavit 20.00
34076 Postmaster Bulk mail – fall newsletter 1070.70
34077 Postmaster Stamps 237.00
34078 Passabet Appraisal Nash appraisal 750.00
Approve Payment to Bill's Implement
Ms. Rozak moved to approve payment of check no. 34078 to Bill's Implement in the amount of $274.01 for supplies and equipment. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried. Mr. Hirt abstained.
Approve Payment to Luckey Farmers
Mr. Hirt moved to approve payment of check no. 34079 to Luckey Farmers, Inc. in the amount of $3,327.51 for gas and diesel. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Ms. Rozak-yes. Motion carried. Mr. Englebeck abstained.
Approve Transfer of Funds from STAR Ohio
Ms. Rozak moved to approve the transfer of $100,000.00 from the STAROhio investment account to the Marblehead Bank checking account. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Supplemental Appropriation
Mr. Hirt moved to approve a supplemental appropriation in the amount of $56,278.47 from 1000-110-599-0000 (General Fund, Other) to 1000-760-710-0000 (General Fund, Land). Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Approve Payment for Property Purchase
Mr. Englebeck moved to approve payment of check no. 34080 to The Marblehead Bank for a certified check to Hartung Title in the amount of $56,283.47 which includes the $5.00 certified check fee for the purpose of purchasing property from Henry Kihlken, et al. Closing on the property will be September 14, 2009. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Parking Near Meadowbrook Causeway
Trustees discussed options to alleviate parking problems caused by fisherman who want to fish from the dike at Meadowbrook but not park up the hill at the park entrance. It was finally agreed to have the maintenance department stone a small parking area next spring on the east side of the pond near the causeway.
Comments/Concerns
There were no comments or concerns from visitors.
Executive Session
Ms. Rozak moved to go into executive session at 8:17 p.m. to discuss the purchase of property. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Ms. Rozak reconvened the meeting at 8:50 p.m.
Authorize Training Expenses
Mr. Hirt moved to authorize mileage reimbursement for Ms. Rozak and Mrs. Sowers to attend an informational training on stimulus fund projects in Ottawa, Ohio on September 17. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
There being no further business the meeting was adjourned at 8:51 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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