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The regular meeting of the Danbury Township Board of Trustees held August 26, 2009 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also present were Fiscal Officer Rhonda Botti Sowers, Road Supt. Jim Dress and Police Chief Mike Meisler.
Visitors at the meeting were Keith Heilman, Lou Young and Milt Pommeranz.
Approve Minutes
Minutes of the August 12 regular and August 25 special meeting were approved as submitted.
Correspondence
The following correspondence was received:
A copy of the second quarter report of activity from the Ottawa County Visitor's Bureau.
Information from the Ottawa Regional Planning Commission regarding a flood plain management plan.
Committee Reports
Roads, Buildings and Grounds
Nothing to report.
Police and Fire
Chief Mike Meisler reported 384 incidents handled by his department during the month of August to date.
Safety
The safety committee will meet at 8:00 a.m. on September 8.
Zoning
Zoning Permits
Zoning Inspector Rhonda Botti Sowers reported 14 permit applications processed to date in August.
Zoning Commission
The Zoning Commission will hold a public hearing at 7:00 p.m. on Wednesday, September 2, 2009 on application #082-09 for a text amendment initiated by resolution of the Danbury Township Board of Trustees to convert the zoning resolution to a digital, clearzoning format.
Nuisance Complaints
Lot 26, West Harbor Landings
Mr. Hirt reported that property owned by Raymond Pasquali in West Harbor Landings subdivision has been mowed.
Meadowbrook Shelter House
The board is continuing to look into options for the construction of a shelter proposed for the Meadowbrook site on the recently acquired parcel behind the Nash house.
Meadowbrook Phase 1
Bike Trail Change Order
Milt Pommeranz, engineer for the Meadowbrook Phase I bike trail and boardwalk was present to discuss changes to this project. He explained that the Trustees' request to relocate the trail slightly in order to move the boardwalk away from a leaning tree resulted in an increased cost of $2,192.88.
Ms. Rozak moved to authorize a change order to Unilliance for the Phase I bike trail in the amount of $2,192.88. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Boardwalk Change Order
The second set of changes involves construction of the boardwalk. The trustees previously authorized additional costs in the amount of $7,751.50 but recently learned that changes to accommodate ADA and building requirements could add another $8,483.90 to the project. Mr. Pommeranz and Lou Young of Young Brothers Construction offered suggestions to substitute treated lumber for structural portions of the project which would result in an overall savings and a total change amount of $12,483.53.
Ms. Rozak moved to rescind the Board's July 8, 2009 approval of a $7,751.50 change order for the Meadowbrook Phase 1 boardwalk. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Mr. Hirt moved to approve a change order to the Meadowbrook Phase 1 boardwalk in the total amount of $12,483.53. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Mistic Bay Speed Zone Study
Trustees received a quote from Mastermind to conduct a speed zone study for Mistic Bay Blvd. in the amount of $900.00. Ms. Rozak will contact Mastermind to see if the quote also includes Mistic Bay Point.
Resolution to Designate a Signatory for Property Purchase
Mr. Hirt moved to adopt the following:
Whereas: The Danbury Township Board of Trustees desires to purchase 4.5911 acres from Henry Kihlken, et al., at a cost of $12,000 per acre; and
Whereas: The Board will utilize this property for future use on the site of the new administrative complex; and
THEREFORE BE IT RESOLVED that the Danbury Township Board of Trustees authorizes trustee Dianne M. Rozak to act as signatory on behalf of the Board to complete the transaction of this property purchase.
Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Meadowbrook Phase 2
Milt Pommeranz, engineer for the Meadowbrook Phase 2 bike path was present with a proposal to alter the path of the trail somewhat so that it will more easily connect with the Phase 1 trail and result in a significant reduction of the overall project estimate. Trustees were in agreement with the relocation. Mr. Pommeranz also asked if the Board could have the path cleared prior to prospective bidders viewing the site. Mr. Dress said his department could do some of the clearing but does not have the equipment to get through the heavy underbrush. Trustees received a quote from Keith Heilman who previously used his equipment to clear phragmite at Meadowbrook if they are interested in contracting for removal of the underbrush.
Authorize Brush Clearing
Mr. Hirt moved to authorize Keith Heilman Excavating to mow the path for the Meadowbrook Phase 2 bike path at a cost not to exceed $875.00. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Invitation to Bid Meadowbrook Bike Trail, Phase 2
Mr. Englebeck moved to advertise for sealed bids for the Meadowbrook Bike Trail, Phase 2 with the legal notice to be published one time, September 4, 2009 in the Peninsula News. Bid opening will be at 6:00 p.m. September 23, 2009 at the Danbury Township Hall. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Nuisance Complaint Regarding 7055 E. Harbor Rd.
The Board received a complaint filed by Edward Gensler regarding property owned by Brad Leyda at 7055 E. Harbor Rd. Trustees will view the property prior to the next regular meeting to determine whether any further action is required.
Drainage Pipe at Battlefield Park
Ms. Rozak said she has received complaints about a broken piece of pipe at the west end of the ditch which runs through Battlefield Park. Mr. Dress said his department will remove the broken pipe and added that it will not adversely impact drainage through the ditch.
Approve Payment of Bills
After examining the following bills in the amount of $ 43,959.07, Mr. Hirt moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
33996 John L. Belcher July 25-August 7 salary 948.94
33997 Daniel J. Bergman July 25-August 7 salary 1134.39
33998 Deborah K. Burley-Biro July 25-August 7 salary 457.00
33999 J. Charles Cunningham July 25-August 7 salary 1336.31
34000 James E. Dress July 25-August 7 salary 1087.18
34001 Jared E. Griffith July 25-August 7 salary 1058.12
34002 Bradford K. LaMarca July 25-August 7 salary 1129.13
34003 Mark A. Meisler July 25-August 7 salary 1378.77
34004 Michael S. Meisler July 25-August 7 salary 1584.36
34005 Rhonda Botti Sowers July 25-August 7 salary 1168.00
34006 Brandon L. Taylor July 25-August 7 salary 1105.79
34007 Brett A. Waldron July 25-August 7 salary 1022.53
34008 Joshua P. Young July 25-August 7 salary 1346.44
34009 OCSPC Withholding 141.23
34010 State Disbursement Withholding 72.00
34011 Ottawa Co. Recorder Record affidavit 28.00
34012 Rhonda Botti Sowers Reimburse postage 5.54
34013 Verizon Phone service 297.35
34014 Sunoco II Car wash coupons 84.00
34015 FanMark, Inc. Tires 181.14
34016 The Garden Path Cleveland pear tree 47.00
34017 D.R. Ebel Holster 66.60
34018 Bob King Sign Co. Cruiser decals 435.00
34019 Rakich & Rakich Misc. supplies 82.94
34020 WalMart Misc. supplies 248.26
34021 Green Guard Fist aid supplies 34.27
34022 Clearzoning Additional hourly service 122.50
34023 Judco Supplies 373.00
34024 West Publishing Legal publications 110.50
34025 Staples Office supplies 557.88
34026 Garner/Northern Portable toilets 356.00
34027 SavNet Website upload 35.00
34028 FSI Disposal Trash pick-up 35.00
34029 Ohio Edison Street lighting 540.55
34030 Ohio Edison Hall service, lights, pump, sirens 519.96
34031 Anthem BC/BS Medical/hospitalization 19845.10
34032 Anthem Life Life insurance 489.77
34033 Vision Service Plan Medical – vision 212.25
34034 Verizon Wireless Cellular phones 314.39
34035 Ottawa Co. Recorder Record zoning amendments 047-09, 058-09 40.00
34036 Unilliance, Inc. Meadowbrook Phase I bike trail 3926.88
Fall Newsletter
The Board reviewed copy for the fall newsletter which is scheduled to be mailed in the next two weeks.
Comments/Concerns
There were no comments or concerns from visitors.
Executive Session
Ms. Rozak moved to go into executive session at 8:12 p.m. to discuss the purchase of property. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Ms. Rozak reconvened the meeting at 8:34 p.m.
There being no further business the meeting was adjourned at 8:34 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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