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The regular meeting of the Danbury Township Board of Trustees held July 22, 2009 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also present were Fiscal Officer Rhonda Botti Sowers, Road Supt. Jim Dress and Police Chief Mike Meisler.
There were no visitors at the meeting.
Approve Minutes
Minutes of the July 8 regular meeting and July 21 special meeting were approved as submitted.
Correspondence
Thank you from Janis Barth for the Board’s action to slow down traffic entering and exiting the brush collection site.
Notice from Time Warner Cable of upcoming channel changes as well as programmer agreements which will expire in the near future.
Notice from the Army Corps of Engineers of an upcoming project proposed by the Ohio Department of Natural Resources to dredge a navigation channel at East Harbor State Park and to place the sediment on the Wadsworth property on the south side of SR 163.
Committee Reports
Roads, Buildings and Grounds
Mr. Englebeck reported that the Meadowbrook paved trail has been completed and also that the new playground equipment has been installed at the park behind the township hall.
Discussion was held on how to keep vehicles from using the construction entrance at Meadowbrook to drive onto the property. The drive will become part of the next phase of the bicycle path but is not intended for use by motorized vehicles. Various options were discussed to prevent vehicular use but still allow access for emergency vehicles. Until construction is completed and a more permanent solution found, Mr. Dress will place a temporary barricade at the entrance to the construction drive.
Police and Fire
Chief Mike Meisler reported 355 incidents handled by his department during the month of July to date.
Safety
Nothing to report.
Zoning
Zoning Inspector Rhonda Sowers reported 5 permit applications processed to date during the month of July.
Request to Stripe Crosswalk
Trustees have not yet received a recommendation from the County Engineer on an offer by Lakeside to stripe and maintain a crosswalk at the intersection of Erie Beach Road and North Shore Blvd. and tabled further discussion until the next meeting.
Nuisance Complaints
Regarding nuisance complaints filed at the last meeting, Mr. Hirt reported he has been in contact with Raymond Pasquali, owner of Lot 26 in the West Harbor Landings subdivision who said he was having difficulty finding someone in the area to mow it. Mr. Hirt advised him it needs to be mowed within a week.
Ms. Rozak said she spoke to James Seiling, owner of 238 Sunnydale who said he would be mowing it within the week.
Mr. Englebeck reported the property at 1030 Deer Run Trail currently listed for sale by Century 21 has been mowed.
Video Service Provider Fee
The Board received notification that its cable franchise agreement with Time Warner has expired and that effective July 10, 2009 the cable company is operating under a state video service authorization (VSA) approved by the Ohio Department of Commerce. This arrangement is permitted by a new law which went into effect on September 24, 2007. One provision of the new law is that communities which had been receiving franchise fees may adopt a resolution to continue to collect this revenue now known as a Video Service Provider Fee (VSP Fee). The Resolution must either be adopted within 10 days or notice sent to the service provider within 10 days of the Board’s intent to adopt a resolution.
Ms. Rozak moved to notify Time Warner Cable of the Board of Trustee’s intention to adopt a resolution authorizing the collection of a 3% video service provider fee, formerly collected as a cable franchise fee. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Meadowbrook Shelter House
Ms. Rozak opened discussion regarding construction of a shelter house proposed for the Meadowbrook site on the recently acquired parcel behind the Nash house. The Board needs to determine a size for the structure which will be constructed with grant funding and consult the grant procedural guidelines before proceeding.
Post Audit Conference
Ms. Rozak reported that she and Fiscal Officer Rhonda Sowers attended the post audit conference with examiners and representatives of the State Auditor’s Office on July 21. She was pleased to announce that there were no citations noted or findings for recovery issued in the audit. She added that the following two recommendations were made by the audit staff:
Request Ethics Commission Opinion
The examiners suggested the Board request an opinion from the Ohio Ethics Commission regarding Mr. Englebeck’s employment with a company that does business with the township. They commended the Board for already requesting an opinion from the Ethics Commission regarding Mr. Hirt’s affiliation with a company that does business with the township and said it is in both the township’s and the elected official’s best interest to have a written opinion on file.
The Board will request an opinion from the Ethics Commission regarding purchases from Luckey Farmers, Inc.
Credit Card and Cell Phone Policies
The examiners recommended the Board adopt policies for use of township credit cards and cell phones by employees. Mrs. Sowers provided copies of sample policies.
Contract with Frank Gates Service Company
Citing the fact that there is no longer a need for the services of a BWC third party administrator Mr. Hirt moved to not renew the contract with Frank Gates Service Company to manage the township’s worker’s compensation program. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Set Special Meeting for August 11
The Board will hold a special session at the Township Hall beginning at 6:30 p. m Tuesday, August 11 for the purpose of presenting plans and receiving public comment on the proposed administrative complex.
Approve Payment of Bills
After examining the following bills in the amount of $ 26,428.27, Mr. Hirt moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
33915 John L. Belcher June 27-July 10 salary 1044.02
33916 Daniel J. Bergman June 27-July 10 salary 1134.39
33917 Deborah K. Burley-Biro June 27-July 10 salary 530.94
33918 J. Charles Cunningham June 27-July 10 salary 1504.03
33919 James E. Dress June 27-July 10 salary 1086.54
33920 Jared E. Griffith June 27-July 10 salary 1101.30
33921 Bradford K. LaMarca June 27-July 10 salary 1393.03
33922 Mark A. Meisler June 27-July 10 salary 1365.35
33923 Michael S. Meisler June 27-July 10 salary 1876.38
33924 Rhonda Botti Sowers June 27-July 10 salary 1168.00
33925 Brandon L. Taylor June 27-July 10 salary 1379.74
33926 Brett A. Waldron June 27-July 10 salary 1023.45
33927 Joshua P. Young June 27-July 10 salary 1534.29
33928 State Disbursement Withholding 72.00
33929 OCSPC Withholding 141.23
33930 The Collaborative, Inc. Professional Services June 1-30 6025.50
33931 Barnes Nursery Park supplies 1051.41
33932 JB Transcription Service Interview transcription 16.00
33933 Creative Product Source Misc. supplies 1024.38
33934 Chief Misc. supplies 168.85
33935 Winzer Corp. Misc. supplies 98.39
33936 Sunoco II Car wash coupons 98.00
33937 The Peninsula News Annual subscription 30.80
33938 West Publishing Legal publications 110.50
33939 Garner/Northern Sanitation Portable toilets 356.00
33940 Vince Gresh Excavating Weld flagpole 65.00
33941 FSI Disposal Trash pick-up 35.00
33942 Ohio Edison Hall service, lights, pump 369.62
33943 Verizon Phone service 300.15
33944 Verizon Wireless Cellular phones 323.98
Comments/Concerns
There were no comments or concerns from visitors.
Executive Session
Ms. Rozak moved to go into executive session at 7:40 p.m. to discuss the purchase of property. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Ms. Rozak reconvened the meeting at 8:37 p.m.
Purchase Property
Mr. Hirt moved to purchase additional property from Henry Kihlken at a cost of $12,000 per acre. The parcel, which contains approximately 5 acres is adjacent to township owned property on Bridge Road where a new administrative complex is planned. A survey will be conducted to determine the exact acreage. Purpose of the purchase is to provide for future expansion. Second by Mr. Englebeck. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Authorize Topographical and Boundary Survey
Mr. Hirt moved to authorize Lewis Land Professionals to do a topographical and boundary survey of the parcel which the Board has authorized purchasing from Henry Kihlken. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
There being no further business the meeting was adjourned at 8:39 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
Danbury Township Board of Trustees zoning hearing was called to order at 6:30 p.m. by the President, Dianne M. Rozak with Ms. Rozak, Mr. John C. Englebeck and Mr. David M. Hirt in attendance. Also present was Fiscal Officer Rhonda Botti Sowers.
Visitors at the hearing were Dave Young, Becky Klaehn, William Klaehn and John Klaehn.
Application #047-09
Ms. Rozak opened the hearing on application #047-09 by William and Becky Klaehn to rezone 0.919 acres in Section 2, Lot 9 at 895 S. Church Road from “A” Agricultural to
“R-1” Rural Residential.
The Ottawa Regional Planning Commission voted to recommend approval of the rezoning at its regular meeting on June 16, 2009.
The Danbury Township Zoning Commission voted unanimously to recommend approval at its hearing on July 1, 2009.
Mr. Hirt commented that the rezoning would bring the property into compliance with zoning.
Mr. Englebeck moved to approve application #047-09. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Hearing on application #047-09 was adjourned at 6:37 p.m.
Application #058-09
Ms. Rozak opened the hearing on application #058-09 by David L. Young, President of Young’s Mobile Homes and Travel Center to rezone approximately 6 acres at the rear of a 7.747 acre parcel in the west part of Lot 1, Section 4 at 6044 E. Harbor Road from “A” Agricultural to “R-C” Recreational-Commercial. The front is zoned “R-C”.
The Ottawa Regional Planning Commission voted to recommend approval of the rezoning at its regular meeting on June 16, 2009.
The Danbury Township Zoning Commission voted 4-1 to recommend approval at its hearing on July 1, 2009.
Mr. Hirt stated the Land Use Plan recommends "R-C" zoning for this property.
Ms. Rozak moved to approve application #058-09. Second by Mr. Hirt. Vote: Mr. Hirt-yes; Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried.
Hearing on application #058-09 was adjourned at 6:46 p.m.
There being no further business, the meeting was adjourned at 6:46 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase
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