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The regular meeting of the Danbury Township Board of Trustees held September 10, 2008 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. David M. Hirt and Mr. John C. Englebeck in attendance.
Visitors at the meeting were: Dan Krajcer, Connie Caiata, Tony Novak, Chris Timko-Grate, Jim Dress, Matt Seamon and Mike Meisler.
Approve Minutes
Minutes of the August 27, 2008 regular meeting were approved as submitted.
Correspondence
The following correspondence was received:
Notice from Time Warner Cable of programmer agreements that are set to expire. Notification is required by law even though the majority of the agreements will be renewed without any disruption in service.
Annual notice of dues renewal from the Peninsula Chamber of Commerce. Membership dues are paid by the Board members personally and not from township funds.
Notice to adjacent property owners of a variance hearing to be held September 17 for Irvin and Norma Smink at 8582 E. Bayshore Rd. The township owns property directly across the street from this location.
SRT Policy Draft
After reviewing the draft SRT policy modeled after one in use by the Port Clinton Police Dept. fiscal officer Rhonda Botti Sowers said it is unclear how the SRT member's time and pay would be calculated. She also pointed out that the policy does not address who is responsible for providing the various equipment needed by SRT members. Trustees asked Chief Meisler to obtain copies of policies in use by other county police departments for comparison.
Fall Leaf Collection
Ms. Rozak reported the cost of leaf disposal by Barnes Nursery will increase from $150 to $175 per truck load effective with the fall leaf collection which will begin in October and continue through November. The difference is a result of increased gas prices. Board members agreed to the increase and noted the price is still far below the normal charge by Barnes for this service.
Striping Logs
Mr. Hirt submitted information from Mastermind of Elmore that the cost of preparing striping logs for the township roads is $70 per mile. Danbury has just under 18 miles of township roads. He added, however that he learned Portage Township has contracted with Mastermind to have complete surveys done which include not only striping but also guard rail, sign, roadway hazards, etc. The Board asked Mr. Hirt to obtain a quote for Mastermind for preparing a comprehensive survey of the township roads.
Fall Newsletter
Trustees approved final copy of the fall newsletter which will be mailed to township residents next week.
Benches and Picnic Table Received
Ms. Rozak announced the benches and picnic table purchased with an Ottawa County Community Foundation grant have been received. They will be located at the Meadowbrook Preserve.
Cemetery Fence
Ms. Rozak reminded the Board of a previous discussion to continue replacing chain link with vinyl clad wrought iron style fence at Sackett Cemetery. She asked if this is still something the Board would like to consider.
Mr. Englebeck said the paved drive at the cemetery needs attention and feels this should be done before replacing more fence.
Maintenance supervisor Jim Dress said he has learned there could be grant money available to offset the cost of this fence because it is constructed from recycled material. The Board agreed to obtain more information about possible grant assistance.
Meadowbrook Engineering Services
The Board received a quote from BEC, an Oak Harbor engineering firm in the amount of $11,800 to do the engineering work and prepare bid packets for the Meadowbrook primary trail and boardwalk. Engineering costs were among the reimbursable expenses included in the trail grant. Bid packets need to be submitted to Coastal Management for approval before the project can be advertised.
Mr. Hirt moved to accept the quote from BEC for professional engineering and surveying services relative to the Meadowbrook trail project in the amount of $11,800.00 Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Additional Chemlawn Service
Trustees received a quote from TruGreen Chemlawn in the amount of $800 per field to aerate and reseed the outfields of the ball diamonds located behind the Township Hall. Following discussion with Mr. Dress it was decided this treatment is not needed for these fields.
The Board also received information from Chemlawn regarding a treatment program to protect ash trees from the Emerald Ash Borer.
Nuisance Complaint
Trustees received a complaint filed by Steve Fehrmann regarding property located south of 171 N. Elizabeth Dr. being used as a junk yard.
Zoning Inspector Rhonda Botti Sowers said that property is being used for the storage of boats and boat trailers, a permitted use in the "R-C" recreational-commercial zoning district. She added the property has been used for this purpose for many years.
Approve August Financial Reports
Mr. Englebeck moved to approve the August financial reports as submitted by the Fiscal Officer. Second by Mr. Hirt. Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Approve Payment of Bills
After examining the following bills in the amount of $ 25,503.21, Ms. Rozak moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Hirt. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
33015 John L. Belcher August 9-22 salary 941.58
33016 Daniel J. Bergman August 9-22 salary 1099.96
33017 J. Charles Cunningham August 9-22 salary 1250.67
33018 James E. Dress August 9-22 salary 1051.78
33019 John C. Englebeck September Trustee's salary 779.15
33020 Marion E. Grate August 9-22 salary 758.98
33021 Jared E. Griffith August 9-22 salary 1058.63
33022 David M. Hirt September Trustee's salary 794.15
33023 Bradford K. LaMarca August 9-22 salary 1044.80
33024 Mark A. Meisler August 9-22 salary 1253.27
33025 Michael S. Meisler August 9-22 salary 1546.13
33026 Dianne M. Rozak September Trustee's salary 848.12
33027 Rhonda Botti Sowers September Fiscal Officer's salary 1321.53
33028 Rhonda Botti Sowers August 9-22 salary 1138.94
33029 Brandon L. Taylor August 9-22 salary 1144.02
33030 Brett A. Waldron August 9-22 salary 990.92
33031 Joshua P. Young August 9-22 salary 1177.14
33032 State Disbursement Child support withholding 71.88
33033 OCSPC Child support withholding 141.23
33034 Dianne M. Rozak Reimburse for postage and supplies 44.37
33035 DJL Material & Supply Crack sealer material 3187.70
33036 Judco, Inc. Chipper blades 152.40
33037 Lowe's Misc. supplies 244.61
33038 Castalia Trenching Sand for ballfield 270.00
33039 Cintas Corporation Uniforms 71.80
33040 Garner/Northern Portable toilets – parks 220.00
33041 OCSE Water 61.14
33042 First Communications Long distance service 12.09
33043 Culligan of Northern Ohio Bottled water 34.00
33044 Dayton Legal Blank Supplies 223.52
33045 Gordon Lumber Misc. supplies 103.30
33046 The Peninsula News Legal advertising 45.15
33047 Lakeland Auto Repairs to vehicles 227.29
33048 Port Clinton Ford Mercury Repairs to vehicles 961.28
33049 pcCoM Technologies Computer repair 30.00
33050 Lafarge Construction Stone for roads 47.68
33051 Postmaster Bulk mail – fall newsletter 1070.00
33052 Postmaster Stamps 84.00
Approve Payment to Bill's Implement
Ms. Rozak moved to approve payment of check no. 33053 to Bill's Implement in the amount of $111.26 for supplies. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried. Mr. Hirt abstained.
Approve Payment to Luckey Farmers
Mr. Hirt moved to approve payment of check no. 33054 to Luckey Farmers, Inc. in the amount of $4,784.51 for gas and diesel. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Ms. Rozak-yes. Motion carried. Mr. Englebeck abstained.
Police Report
Police report was submitted listing a total of 414 incidents handled during the month of August.
Zoning Report
Zoning reports were submitted listing a total of 28 permits processed during the month of August and 6 for the month of September to date.
BZA Hearings
The Board of Zoning Appeals will hold hearings Wednesday, September 17, 2008 beginning at 6:30 p.m. on the following applications:
#139-08 by Irvin and Norma Smink requesting an area variance to allow a 30’ x 28’ carport on a lot without a principal building in existence at 8582 E. Bayshore Rd. in the “R-3” High Density Residential district.
#148-08 by James and Darrolyn Krippel requesting an area variance to allow a front yard setback of 10 feet for the purpose of constructing a new dwelling at 7387 E. Brooklyn (Bass) Ave. in the “R-C” Recreational Commercial district. The minimum required front setback for this lot is 20 feet.
#149-08 by William and Theresa Buoni requesting an area variance to allow the expansion of a non-conforming structure in excess of 20% of the floor area contained in the original building at the time zoning was adopted for the purpose of constructing a second story addition at 237 Peach Ave. in the “L” Lakeside district.
#151-08 by David and Nancy Bastian agents for Donald P. Greene of Greene-Corte, Inc. owner of Zellers Beach, requesting an area variance to allow the expansion of a non-conforming structure in excess of 20% of the floor area contained in the original building at the time zoning was adopted for the purpose of replacing an 8’ x 34’ mobile home with a 10’ x 35’ park model recreational vehicle at 7516 E. Bayshore Road in the “R-C” Recreational-Commercial district.
#152-08 by Summit Properties of Akron, LLC and Arbor Plastics Technologies, LLC requesting a use variance to allow a light industrial use in an existing building at 49 S. Bridge Road in the “C-2” General Commercial district.
Comments/Concerns
Chris Timko-Grate asked the status of a new township hall. Ms. Rozak said the next step is to retain an architect for the preparation of plans.
Executive Session
Ms. Rozak moved to go into executive session at 7:45 p.m. for the purpose of discussing compensation of personnel. Second by Mr. Hirt. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Ms. Rozak reconvened the meeting at 8:55 p.m.
There being no further business the meeting was adjourned at: 8:55 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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