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The regular meeting of the Danbury Township Board of Trustees held June 23rd, 2010 at 7:00 p.m. was called to order by President Ms. Dianne M. Rozak, with Ms. Rozak, Mr. David M. Hirt, and Mr. Charles B. Scott in attendance. Also present: Fiscal Officer, Shelley Seamon, Police Chief, Mike Meisler, and Road Superintendent, Jim Dress and Zoning Inspector, Rhonda Botti Sowers.
Visitors to the meeting were: Matt Seamon, Matthew Seamon, John Englebeck, Loretta Grentzer, Peter Corrado, Rita Mahler, Nancy Kristensen, Sonja Kristensen, Lisa Bruno, and Ottawa County Auditor, Jo Ellen Regal.
Guest Speaker-Ottawa County Auditor Jo Ellen Regal
County Auditor, Jo Ellen Regal gave a detailed overview of the responsibilities handled by her office. Ms. Regal stated the auditor’s office had two sections. The real estate tax section handles, assessment of value of parcels and manufactured home, personal property tax, estate tax, dog tags, mapping and aerial photos where are taken every 3 years due to the cost that is involved. The financial section of the auditor offices handles the payroll, and the payment of bills for all of Ottawa County. They also distribute the tax dollars to the city, townships, villages, schools and the library and work closely with each entity. Ms. Regal stated her office had good working relationships with each of the entities. Ms. Regal also stated that they are always looking for ways to streamline costs and felt that Ottawa County was more fortunate financially then some of the neighboring counties. Ms. Regal then gave the opportunity for those in attendance to participate in a question and answer session.
Approve Minutes
The minutes of the regular meeting held June 23rd, 2010 were approved as submitted.
Correspondence
The following correspondence was received:
Notification from the Ottawa County Commissioners and Prosecuting Attorney, Mark Mulligan of an education session being held July 15, 2010 at Bay Township Hall at 4:00 p.m., designed specifically for members of boards and township trustees, inviting all trustees and fiscal officers to attend. Mr. Scott & Ms. Seamon will attend.
A letter from John Starcher, owner of Starcher Enterprises, LLC regarding a provision in the recently passed health care reform bill the requires a 1099 form to be issued to any individual or corporation from which more than $600.00 in goods or services was purchased. Mr. Starcher states the new law will create a mountain of additional paperwork for small business owners and large ones as well. He urges the board make their voices heard and to join him in taking a stand against this paperwork tyranny. The board agreed to start by researching the new law for a better understanding and will go from there.
A copy of the 2009 Ottawa County Annual Report was received from the Ottawa County Commissioners Office.
Notification from Dave Robenstine that 2 public hearings are required for the electric aggregation and that in the prosecutor’s opinion to meet the 2 hearing criteria there MUST be a quorum of the township trustees from EACH township in attendance at both hearings. If a township does not have 2 members present at both hearings it will not constitute a “public hearing” and they will have to have their own hearings. Once the dates for the public hearings are established the townships will be notified.
A letter from the Marblehead Volunteer Fire Department Association Inc., which reminded residents to practice safety in and around their homes, and gave overview of what the MVFDA, Inc. had accomplished with the support of the community this year. The letter also asked for continued support.
A thank you letter from Tim Tilton to Zoning Inspector Rhonda Botti Sowers thanking her for her recent help with the building permit process. He stated Ms. Sowers went beyond the call of duty. The letter was read at the meeting.
The Ottawa County Township Association quarterly meeting will be held at Schedel Arboretum & Gardens, in Elmore, Ohio, on Thursday, July 29, 2010 beginning at 6:30 p.m., the host being Harris Township. Tours will be given before the meeting.
The following correspondence was sent:
A letter was sent to Representative Dennis Murray and Senator Mark Wagoner regarding the need for a traffic signal at the intersection of North Shore Blvd., and ST. RT. 163.
Committee Reports
Roads, Buildings, and Grounds
Brush Drop-off Area
Mr. Scott updated the board on the meeting he and Mr. Dress had with the Catawba Island Township maintenance director, stating the facility was text book and very well run. The Catawba brush drop off area is licensed by the EPA. Mr. Scott reported he would be receiving a quote from Dave Price Metal Services (current contractor for CIT) on what it would cost to grind the brush currently at the township site. Mr. Scott also stated “if we are going to have the brush drop-off area then it needs to be done right or not at all.” Mr. Scott stated once the site was cleaned up, using the information he and Mr. Dress obtained from the Catawba Island Township maintenance director, the plan was to set up an area for brush and an area for leaves, along with the new signage which states what is and is not accepted, this should alleviate the confusion, and make the site easier to maintain. With regard to abuse of the area, Mr. Scott reported that someone had dropped off a hot tub. The trustees and police department will contact the newspapers regarding this abuse.
Mr. Scott reported that the mowing continued, the water leak at the new building was repaired and that the paving projects contracted through 7 L Construction were in progress. The culvert for the fisherman’s parking area at Meadowbrook Park is in place and awaiting inspection. Mr. Scott asked to begin the advertisement process for architectural services to be followed according to the OCR for the remodeling of the existing township hall. Regarding the asbestos inspection for the existing township hall, Mr. Scott reported he was still gathering information needed for an accurate inspection.
Police
Chief Mike Meisler reported 401 incidents handled by his department to date in the month of June. Chief Mike Meisler reported that the LED stop sign was projected to be installed before the weekend of July 4th, 2010.
Mr. Hirt reported that the MVFD responded to 8 fire calls and 25 EMS calls and that the LVFD responded to 3 fire calls and 34 EMS calls during the month of May. He also reported he received a verbal request from the Village of Marblehead to do a renewal of the current .95 mill levy for the November ballot.
Zoning
Zoning Inspector Rhonda Botti Sowers submitted a report listing 29 permits issued to date in the month of June.
Notice of Public Hearing
The Danbury Township Zoning Commission will hold a public hearing beginning at 7:00 p.m. on Wednesday, July 7, 2010 at the Danbury Township Hall, 5972 E. Port Clinton Eastern Rd., Marblehead, Ohio on the following application for amendment to the zoning resolution:
#062-10 by North Coast Development Group, Inc., to rezone 1.138 acres in Section 1, Lot 1 at 8980 E. Hartshorn Road from “A” Agricultural to “M-1” Light Manufacturing.
Land Use Plan Committee
Land Use Plan Committee will meet on Monday, June 28, 2010, at the Danbury Township Hall, at 6:00 p.m.
Fiscal Report
Ms. Seamon reported she had completed the required CPIM training at the conference held June 17, 2010, in Toledo and will be attending the Public Records training in Tiffin, Ohio on July 7, 2010.
Complaints
7055 East Harbor Road
Regarding the complaint at 7055 East Harbor Road, Ms. Rozak reported that the two boats which were to be removed still remained. She also updated the board on steps she had taken to resolve the matter. There was discussion on whether to declare the property a nuisance or have the county prosecutor take action. The trustees decided to contact the county prosecutor to start proceedings to have the two boats removed.
419 S. Bridge Rd. Property
Mr. Scott will contact The Collaborative, Inc. to obtain an update regarding the remodeling of the new building.
Keeper’s House
The trustees scheduled a public hearing to be held on August 5, 2010, at the Danbury Senior Center, at 6:30 p.m., purpose being to discuss the potential acquisition of the Keeper’s House on Bayshore road.
Zoning Complaint
At the regular meeting of June 9, 2010, Lisa Bruno made a verbal complaint on the length of time it took to receive a zoning permit to place a development sign at Bailiwick Subdivision for Petro Homes. Regarding, this complaint Ms. Rozak provided records from Zoning Inspector; Rhonda Botti Sowers verifying that the permit was issued the same day the application was made. This information was sent by email to Ms. Bruno. Ms. Bruno was in attendance and stated that she had
received the information from Ms. Rozak, but had not responded as of yet because she disagreed.
Vacant Mobile Homes at 1049 Englebeck Road
Zoning Inspector, Rhonda Botti Sowers presented the board with information regarding vacant mobile homes at 1049 Englebeck Road, property owned by Duane Stevens. The situation was discussed and it was decided that Ms. Rozak would contact the county prosecutor for assistance in the matter.
Weather Sirens
Ms. Rozak report she had received a complaint from residents not being able to hear the weather warning sirens and that Ms. Seamon received an email asking if there was any type list of storm shelters that could be distributed to residents. Mr. Hirt stated that the weather warning sirens were just one way of communicating severe weather, the others being the radio and television. Ms. Rozak reported she had contacted Emergency Management to discuss the situation and she would be contacting Fred Peterson to speak at a future township meeting.
Port Clinton City Council Meeting
Upon request of the Port Clinton City Council, Mr. Hirt will attend a meeting regarding the Fulton Street repairs to be held June 30, 2010.
Holiday Pay
It was discussed that part-time employees are not eligible to receive benefits, sick time or vacation time, but were eligible to receive holiday pay based on the hours worked per day. The trustees agreed to pay Patrolman Brian Sloan 8 hours for holidays based on his 3 day a week part-time position in which he works 8 hours per day.
Mr. Scott moved to approve holiday pay for Patrolman, Brian Sloan. Second by, Mr. Hirt.
Vote-Mr. Hirt-yes., Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
2010 Road Striping
A letter was received from the Ottawa County Engineers office regarding the 2010 road striping, in which it stated that road striping resolution must be received by July, 16 2010. The board adopted the following resolution:
The Board of Trustees of Danbury Township, Ottawa County, Ohio met in regular session on June 23, 2010 at 5972 E. Port Clinton Eastern Road, Marblehead, OH 43440 with the following members present: Ms. Dianne Rozak, Mr. David M. Hirt, and Mr. Charles B. Scott.
Mr. Scott introduced the following resolution and moved its adoption:
TOWNSHIP OF DANBURY
RESOLUTION NO. 2010-02
2010 STRIPING PROGRAM
WHEREAS, the Danbury Township Trustees deem it in the best interest of the public safety and general welfare of said Township and its residents to stripe the roads in the Township.
NOW THEREFORE BE IT RESOLVED by the Township Trustees of Danbury Township, Ottawa County, that the following roads be striped: the center line only on Meter and Channel Grove roads and center and edge lines on Buck Road, Englebeck Road, Erie Beach Road, Hartshorn Road, Marblewood Drive, North Shore Blvd., Quarry Road, and Lightner Road with ½ of the cost for Lightner Road to be shared with Portage Township.
Second by: Ms. Rozak
Vote: Ms. Dianne M Rozak –Yes, Mr. David M Hirt – Yes, Mr. Charles B Scott-Yes
Motion carried June 23, 2010
The state of Ohio, Ottawa County,ss
I, Shelley J. Seamon, Fiscal Officer of Danbury Township do hereby certify that the foregoing is taken and copied from the Record of Proceedings of said Danbury Township Board of Trustees, that the same has been compared by me with the Resolution on said Record and that is a true and correct copy thereof. Shelley J Seamon –Fiscal Officer
Approve Payment of Bills
After examining the following bills in the amount $42,460.54. Mr. Hirt moved that they be accepted and warrants for the various amounts be drawn. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak. Motion carried.
Warrants 34906 to 34919 were voided.
34920 John L Belcher 5/29/10-6/11/10 Salary $ 1,080.33
34921 Daniel J. Bergman 5/29/10-6/11/10 Salary $1,165.81
34922 Deborah K Burley-Biro 5/29/10-6/11/10 Salary $540.48
34923 J. Charles Cunningham 5/29/10-6/11/10 Salary $1,548.35
34924 Warrant Voided 5/29/10-6/11/10 Salary $0.00
34925 Jared E. Griffith 5/29/10-6/11/10 Salary $1,122.38
34926 Bradford K. LaMarca 5/29/10-6/11/10 Salary $1,339.73
34927 Mark A. Meisler 5/29/10-6/11/10 Salary $1,393.45
34928 Michael S. Meisler 5/29/10-6/11/10 Salary $1,782.26
34929 Brian P. Sloan 5/29/10-6/11/10 Salary $312.41
34930 Rhonda Botti Sowers 5/29/10-6/11/10 Salary $1,158.10
34931 Brandon L. Taylor 5/29/10-6/11/10 Salary $1,461.71
34932 Brett A. Waldron 5/29/10-6/11/10 Salary $1,006.33
34933 Joshua P. Young 5/29/10-6/11/10 Salary $1,486.82
34934 James E. Dress 5/29/10-6/11/10 Salary $956.96
34935 OCSPC Child Support $141.23
34936 State Disbursement Child Support $72.00
34937 Ohio Edison Sirens $552.49
34938 Ohio Edison Electric $531.45
34939 West Publishing ORC books $124.00
34940 OC Safety Council Annual dues $120.00
34941 Garner Northern Sanitation Portable toilet rental $402.00
34942 Hylant Admin. Services Bond- B. Sloan $50.00
34943 Minuteman Press News letters $311.63
34944 Rakich & Rakich, Inc. Operating supplies $219.90
34945 Verizon North Telephone Expense $298.43
34946 Cleveland Communications Operating Supplies $59.43
34947 Guth Laboratories Operating Supplies $82.47
34948 Castalia Trenching Tile $768.00
34949 Lafarge North America Inc. Stone $105.87
34950 FSI Disposal Trash pick-up $35.00
34951 Brown Publishing Company Legal Ads $34.25
34952 Certified Pest Control, Inc. Spider Control $330.00
34953 Wal-Mart Community Inc. Misc. supplies $326.28
34954 Vision Service Plan- (OH) Vision Insurance $198.10
34955 ABCO Fire Protection, Inc. Annual Inspection $310.09
34956 Verizon Wireless Cell phones $313.65
34957 Impact Printing Services, LLC New traffic citations $193.90
34958 Staples Advantage Office Supplies $132.30
34959 Crop Production Services Lime $99.94
34960 Oak Harbor Hydraulics Tractor repairs $219.40
34961 Streacker Tractor Sales Inc. Operating supplies $225.14
34962 Anthem BC/BS Medical/dental insurance $17,786.75
34963 Daniel J. Bergman Reimburse safety shoes $100.00
34964 Deborah K Burley-Biro Reimburse shipping chgs. $7.65
34965 MT Business Technologies Copier Maintenance agreements $1,428.34
34966 Anthem Life Insurance Life Insurance $525.73
Liquor Permit Transfer
The trustees had no objections regarding a request to transfer a class D3 and D6 liquor permit from Goofy Golf II Inc., DBA Monsoon Lagoon Water Park and Resort to First Bellevue Properties Inc. DBA Monsoon Lagoon Water Park Resort.
Sign Cemetery Deed
The trustees signed a cemetery deed for Martha Hubbell, Lot 114, Grave 7, in the second addition of Sackett Cemetery.
Years of Service to the Township
Ms. Rozak announced the following employee anniversaries occurring during 2010:
John Belcher-15 years, Rhonda Botti Sowers-20 years, Michael Meisler-20 years, and James Dress-41 years.
Port Clinton Eastern Road
Mr. Scott will contact the Ottawa County Engineers Office, regarding what it would entail for the township to maintain Port Clinton Eastern Road.
Comments & Concerns
Rita Mahler stated that Jim Dress deserved more than two weeks vacation after 41 years of service to the township.
Loretta Grentzer stated she didn’t understand the constant dumping on the zoning inspector when there was more important business to be addressed.
There was discussion of the reasons department heads are excused from township meetings, why the township charged $0.10 per copy and why the township did not have job descriptions.
There being no further business the meeting was adjourned at 9:00 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail fiscalofficer@danburytownship.com to make arrangements for record review or purchase.
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