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President Ms. Dianne M. Rozak called the November 9, 2011 regular meeting to order at 7:00 p.m., with Ms. Rozak, Mr. Charles B. Scott, and Mr. David M. Hirt in attendance. Also, present Fiscal Officer -Shelley Seamon, Police Chief- Mike Meisler, Road Superintendent-Jim Dress and Zoning Inspector-Kathryn Dale.
Visitors attending were, Rita Mahler, Lisa Bruno, Tony Novak, Dr. Joyce Plummer, Virginia Park, William Smith, Peter Corrado, William Hirt Sr., Kirit Patel, Joe Fields, and Jodi Kopanski.
Approve Minutes
The minutes of the regular meeting held October 26, 2011 and the special meeting held October 31, 2011 were approved as submitted.
Correspondence
The following correspondence was received and read:
Josh Mandel, State Treasurer, sent a copy of the State Treasury Assert Reserve of Ohio (Star Ohio) 2011 Annual Report.
Scott Humphrys, Transmission Specialist of First Energy, sent notice of the reconductoring project: Greenfield-Lakeview 138 kV Transmission Line that extends in Danbury and Portage Townships.
Todd Bickley, Director of the Ottawa Regional Planning Commission, sent noticfication that on Tuesday, November 15, 2011, the ORPC would meet to review the final plat for the Steinbrick Subdivision. Mr. Bickley advised that if the trustees had questions regarding the matter, he should be contacted no later than November 14, 2011.
Rita Stuckert sent a thank you on behalf of the family of Leslie Stuckert, to the Danbury Township Police Department as well as a monetary donation to the department.
Insurance Renewal
Laura Weinberg of Hylant Administrative Services discussed the township property and liability insurance renewal, which also included the renewal of the Constable Bonds for the eight Police Officers. Ms. Rozak asked what the advantage was to being in a pool for insurance coverage verses obtaining true insurance. Ms. Weinberg explained that Ohio Plan is an alternative insurance vehicle that is owned and run by it members. Ms. Weinberg said that pooled insurance is not written for a profit and surpluses are distributed back to the member by way of credits. The current renewal was $28,065.00, minus the advantage credit of $1,853.00 as well as a $300.00 safety allowance credit; making the annual premium $26,312.00. Mr. Scott questioned how the township could attain the maximum 40 points for Risk Management. Ms. Weinberg explained that the township would need to schedule a risk management visit. Upon discussion, Ms. Rozak thanked Ms. Weinberg for coming and said that the trustees would be making a decision later on this evening.
Roads, Buildings, Grounds
Mr. Scott thanked the maintenance staff for assisting with election step up and take down at Grace Baptist Church. Mr. Scott reported that the staff had been busy crack sealing, as well as mowing and trimming. Tire replacement and exhaust repairs occurred on a two maintenance vehicles. Mr. Scott said reflective rain suits were ordered for the maintenance department last week and he had authorized the purchase. Mr. Scott reported that a few complaints regarding the muddy conditions at the dog park were received. Ms. Rozak said she and Mr. Dress had met to discuss the muddy conditions at the dog park.
Township Hall Entrance
Mr. Scott reported that the ADA renovation of the archway entrance at the township hall was completed and a training regarding the operation of the door would be scheduled.
Township Hall Renovations (ORC Restrictions)
Mr. Scott reported that the architectural firm Bodner & Kerik had prepared a breakdown of the costs, which related exclusively to the meeting room where the public may attend the Township meetings and the cost that related solely to areas other than the meeting room. Mr. Scott also reported that costs that related to a mixture of meeting room and non-meeting room areas (restrooms near the meeting room) were broken out. Mr. Scott said that the he had forwarded the breakdown to County Prosecutor Mark Mulligan. Mr. Scott also said that Mr. Mulligan would be making a determination based on the information he received to whether or not the township could proceed with renovating the township hall or if in fact, a vote of the people was needed.
Tree Trimming/Removal
Battlefield Park
Mr. Scott reported that he had obtained a quote from Dan Eggert of Dan’s Tree Service to trim, reshape and remove dead branches that were hanging in the Willow tree at Battlefield Park. Mr. Scott said the cost was $500.00. A brief discussion regard the matter occurred and the Trustee’s agreed to contract with Dan’s Tree Service to trim and reshape the Willow tree at Battlefield Park at the cost of $500.00 which also included chipping brush as well as removal of the wood.
The Keeper’s House
Mr. Scott reported that he had obtained a quote from Dan Eggert of Dan’s Tree Service to trim the lower limbs of the Cedar tree as well as to trim or remove the Hackberry tree on the west side of the Keeper’s House. Mr. Scott said that this would allow sunlight to the roof of the Keeper’s House. A brief discussion of the quotes occurs and it was noted that William Coder was contacted regarding the removal of the Hackberry tree. Mr. Scott said that Mr. Coder said that the members of the Ottawa County Historical Society had no attachment to the Hackberry tree. The trustees agreed to have the Cedar tree trimmed and the Hackberry tree removed at cost of $700.00. This quote also included chipping brush and cutting the wood into 16” to 18” logs.
Police
Police Chief Mike Meisler presented the Trustees with reports, which listed 409 incidents handled in the month of October as well as 80 incidents handled to date in November. Chief Meisler also noted that incidents for October were up; being that last October 314 incidents were handled.
Mr. Hirt reviewed the top ten incidents handled by the police department during October of this year. The top ten incidents were as follows: 47-Assist Other Danbury Unit, 33-Supplemental Reports,19-Assist Marblehead Ambulance, 17-Verbal Traffic Warnings, 16-Traffic Complaints, 16-Suspicious Persons/Vehicles, 15-Alarm Calls, 15-Assist Lakeside Ambulance, 14-Car Lockouts, and 12- Police Information/Directives.
Chief Mike Meisler reported that four residents had taken advantage of the daily shredding service the township now provided at the police station.
Fire
Mr. Hirt said that there was no business to report for fire.
Zoning
Zoning Inspector, Kathryn Dale provided and reviewed the Danbury Township Zoning Mid –Monthly Zoning report that detailed the activity handled by the Zoning Office, the Board of Zoning Appeals and the Zoning Commission.
Ms. Dale reported that to date in November four permits applications were processed and the fees totaled $110.68.
165 Jasmine Handicap Ramp
Ms. Dale reported that the residential addition permit for 165 Jasmine required the Trustee’s review due to the proposal of a handicap ramp to be located in the side yard setback. Ms. Dale provided the Trustees with the application and site plans Mr. & Mrs. App had submitted. Ms. Dale said at this time Mr. App did not have the reasonable accommodation request notification from his doctor. Ms. Dale also said that Mr. App had defined the handicap ramp on his site plan as “potential” because the structure may be used as a rental. Ms. Dale recommended that the Trustees permit the handicap ramp. A brief discussion occurred regarding if the reasonable accommodation request should be modified, so that it pertain to medical as well as non-medical ADA accessible ramps. Discussion will continue at the next regular meeting.
Board of Zoning Appeals
Ms. Dale explained that the Board of Zoning Appeals has no hearings scheduled for Wednesday, November 16, 2011 but the meeting will be held at the regular time to swear in members, review October’s meeting minutes, sign decision sheets and discuss the Courts decision regarding the Charles Walter’s case.
Zoning Commission
Ms. Dale reported that the Zoning Commission met on Wednesday, November 2, 2011 and motioned to initiate the following text amendments:
• “L” Lakeside District; Section 3.1.5, creating Section 3.1.5.0 Lakeside Business Overlay District, and amend Section 5.1.2 for accessory building height.
• Other amendments are:
• Section 5.5 for signs
• Section 5.6 for fences
• Section 3.5 regulations for transient vendors
• Additions to the zoning definitions in Section 2.2
Ms. Dale explained that case #2011-147 was assigned to the text amendments and the text amendments were forwarded to the Ottawa County Regional Planning for their recommendation. Ms. Dale reported that the RPC would meet on Tuesday November 15, 2011 at 7:30 p.m. and the Danbury Township Zoning Commission would hold their public hearing on Wednesday December 7, 2011 at their regular meeting.
Opinion Request Sent to County Prosecutor, Mark Mulligan
Ms. Rozak read the following questions, which the trustees compiled for the purpose of obtain answers for BZA and ZC meeting procedures. The information discussed was as follows:
1. Can the Board of Zoning Appeals (“BZA”) and the Zoning Commission (“ZC”) meet as a board prior to a regularly scheduled meeting or hearing to discuss agenda items without opening the “pre-meeting” to the public? Mr. Mulligan’s response was no.
2. While a hearing is in progress can the BZA move into deliberation (closed session) to discuss issues about the hearing? Mr. Mulligan’s response was yes if part of the making a “quasi judicial” decision.
3. What are the criteria for items to be discussed during deliberation (closed session) and is this potentially an executive session? If so, are there any limits as to what can be discussed during deliberation? Mr. Mulligan’s response was it is a executive session to discuss all matters important to the decision.
4. Is public records training and sunshine law training required for the BZA and ZC? They are not responsible for maintaining public records. Those records are kept at the office. Mr. Mulligan’s response was no, only elected officials need to take the training.
Ms. Dale recommended that public records training be incorporated for the BZA and ZC members even though the ORC does not mandate that they take the training. The trustees agreed with Ms. Dale due to the number of new members that were recently appointed to the boards.
Deadlines and Submission Schedules
Ms. Dale prepared and provided the trustees with a Submission Deadline Schedule for the BZA and the ZC, which will be posted on the Township’s website. Ms. Dale recommend that the trustee’s schedule their hearings for zoning amendments the month after the ZC decision to allow for the proper notification and so the ZC can review and accept their meeting minutes prior to the Trustee’s taking action. A brief discussion regarding this matter followed.
Ms. Dale reported that all application forms are being updated and by-laws are being prepared for the boards and commissions.
American Planning Association-Northwest Ohio Conference
Ms. Dale reported that the zoning office would be closed on Thursday November 10, 2011 because she, Deb Biro and seven BZA & ZC members would be attending the APA –NW Ohio Conference being held in Toledo, Ohio for training. Ms. Dale informed the trustees that she and Mrs. Biro would be driving to the conference but due to the turnout, another vehicle was needed. Ms. Dale recommended that the trustees consider mileage reimbursement for Jim Jacob is who agreed to drive his personal vehicle to the conference. Mrs. Seamon noted that the cost for the training was $345.00.
Mr. Hirt moved to approve registration fees for the zoning department staff as well as seven BZA & ZC members to attend the APA-NW Ohio Conference, in Toledo, Ohio for training at a cost of $345.00. Mr. Scott seconded the motion. All voted yes. Motion carried.
Ms. Rozak moved to approved mileage reimbursement for Jim Jacobs for driving his personal vehicle to the conference on November 10, 2011. Mr. Hirt seconded the motion. All voted yes motion carried.
Smart Search Program
Ms. Dale reported that training took place on Wednesday, November 9, 2011 to determine if the Smart Search program is adequate to track the files and applications received by the zoning department. Ms. Dale informed the trustees the Jamie Kiel of MT Business Technologies highly recommended looking into an offsite server system to back and store the materials for the program so documentation is not lost. Ms. Dale explained to the trustees the amount of time it would take scan the documents as well as enter information for each zoning application. Ms. Dale informed the trustees that she would like to research the costs for a offsite server system to back up the zoning department computers. Chief Mike Meisler said that the police department just signed a three agreement with Go Daddy at a cost of $99.00 per year for an offsite back-up system for the police department.
Board of Zoning Appeals Reappointment
Ms. Rozak informed the trustees that the Carol Robertson’s term expires on December 31, 2011, and Ms. Robertson expressed interest to continue serving on as a member of the BZA. Ms. Rozak recommended that Ms. Robertson be reappointed to the BZA.
Mr. Hirt moved to approve to reappoint Carol Robertson as a member regular Board of Zoning Appeals, to a five year term expiring December 31, 2016. Ms. Rozak seconded the motion. All voted yes. Motion carried.
Zoning Commission Resignations
Ms. Rozak reported that Tom Steinbrick and Janice Leist were resigning from the Zoning Commission Board. Ms. Rozak said that Mr. Steinbrick’s resignation was effective immediately and Ms. Leist’s resignation was effective January 1, 2012.
Mr. Hirt moved to accept the resignations of Tom Steinbrick (term expiring December 31, 2011) and Janice Leist (term expiring December 31, 2015) from the Zoning Commission Board. Mr. Scott seconded the motion. All voted yes. Motion carried.
Zoning Commission Appointments
Ms. Rozak moved to appoint Jodi Kopanski from an alternate member to a regular member to the Zoning Commission; Ms. Kopanski will fulfill the unexpired term former Zoning Commission member Tom Steinbrick expiring on December 31, 2011. Mr. Scott seconded the motion. All voted yes. Motion carried.
Ms. Rozak moved to appoint Ted Serraino as an alternate member to the Zoning Commission; Mr. Serraino will fulfill the unexpired term of former a Zoning Commission alternate member Jodi Kopanski expiring December 31, 2012. Mr. Hirt seconded the motion. All voted yes. Motion carried.
Zoning Inspector Bond
Mr. Scott moved to approve the bond for Zoning Inspector, Kathryn A. Dale with the effective date of November 2, 2011. Ms. Rozak seconded the motion. All voted yes. Motion carried.
Authorize Compensation for Meeting/Orientation Attendance
Mr. Hirt moved to authorize that Zoning Inspector, Kathryn A. Dale be compensated at her hourly rate of $23.00 for attending the Ottawa County Township Association meeting on October 27, 2011 as well as Orientation with Ms. Rozak on October 28, 2011 totaling 5.75 hours. Ms. Rozak seconded the motion. All voted yes. Motion carried.
Approve Bi-Weekly Car Allowance
Ms. Rozak moved to approve a bi-weekly car allowance of $100.00 for Kathryn Dale, which will be processed through payroll. Mr. Scott seconded the motion. All voted yes. Motion carried.
At the conclusion of the zoning report, Ms. Rozak dismissed the department heads time being 8:05 p.m.
Fiscal Report
Fiscal Officer Shelley Seamon presented the trustees with reports detailing the townships finances through November 9, 2011.
Regarding payment for the laptop of $813.98, Mrs. Seamon reported Dell had received payment from NorthCoast Consulting and the matter has been resolved.
Mrs. Seamon announced that 4 year-old Tyler Harris had suggested, the dog park should be named “Bark Park” and 7 year-old Daniel Harris suggested “Dog Party Pen”. The entries were sent via email by the boy’s parents, Mark and Paige Harris.
Mrs. Seamon notified the trustees, that Lawrence Sizer had requested the township to buy back their graves as Sackett Cemetery. Mrs. Seamon reported that the graves were in Section 12, plots 1 & 2 in the 2nd addition and Mr. Sizer and his wife Marilyn had purchased the graves for $150.00. Mrs. Seamon said a written request as well as the deed was received and a check was cut in the amount of $150.00 payable to Mr. & Mrs. Sizer.
Trails Plan Meeting
Ms. Rozak reported that on Monday, November 14, 2011 from 6:00 p.m. to 8:00 p.m. in the Danbury High School cafeteria, the Floyd Browne Group will hold an Open House to provide information about the Trail Plan administered through ODOT to install walking and biking trails throughout the Village of Marblehead.
Safe Routes To School (SRTS)
Mr. Scott reported that on Wednesday November 16, 2011 at 7:30 p.m. in the Danbury High School cafeteria a presentation will be given regarding the ODOT program titled Safe Route to School. The Floyd Browne Group will provide an overview of the installation of sidewalks up to a one mile radius of the school and bike paths up to two miles from the school. This program is 100% funded by ODOT if the project is accepted. Mr. Scott said other entities would be notified and if they felt this would be a step in the right direction for the school and Danbury Township they should attend. The Floyd Browne Group will provide the plan and apply for the SRTS grant through ODOT at a cost of $12,000.00.
Ms. Rozak moved to approve contracting with Real Estate Appraiser, John Pulice for the purpose of appraising 3.85 acres of property owned by Mr. Buddy Burris. Mr. Scott seconded the motion. All voted yes. Motion carried.
Township Property & Liability Insurance
Ms. Rozak reiterated that Kevin McElligott of Midland Insurance Agency provided a quote for property and liability coverage at an annual cost of $21,377.00, which remains the same for three years; thereafter the premium is re-evaluated. Ms. Rozak reminded the trustees that previously this evening, Laura Weinberg of Hylant Administrative Services had reviewed the insurance renewal with the Ohio Plan, which the annual premium was $26,312.00. It was noted that this premium also included the fee to renew the Constable Bonds for the Police Department.
The trustees discussed the difference in pricing and that it was very possible that after three years the Midland Insurance Agency would raise the premium. The trustees also discussed the experience and number years the township has been with the Ohio Plan verses no experience with the Midland Insurance Agency. The trustees agreed that the rates of the Ohio Plan have been very stable over the years and the township was very satisfied with services as well as how responsive the Hylant Administrative Services staff has been.
Mr. Scott moved to continue with the Ohio Plan, which is administered through Hylant Administrative Services as the township’s insurance carrier. Mr. Hirt seconded the motion. All voted yes. Motion carried. Mrs. Seamon will notify Sandy Burt at Hylant regarding this decision.
Constable Bond Renewals
Ms. Rozak moved to approve the renewal of the Constable Bonds for the Police Officers in the amount of $5,000.00. Mr. Scott seconded the motion. All voted yes. Motion carried.
1812 Anniversary-Keeper’s House Encampment Request
Discussion resumed regarding the request received for campfire wood for the 2012 encampment that will honor the 1812 anniversary. The trustees discussed that the brush-drop site was probably the most secure place to store the wood, but with the drop-off site closing in three weeks how would people enter to drop the wood off. Ms. Rozak said that Paul Moon suggest that it could be store behind the annex building at the Keeper’s House. The trustees agreed that they would let the members of the Ottawa County Historical Society address this issue. Ms. Rozak will notify Mr. Moon of this decision.
Name the Dog Park Contest
The trustees reviewed the list of over fifty names that were submitted to name the dog park at 310 S. Bridge Road. Each of the trustees announced their top four names and the following action was taken.
Ms. Rozak moved to name the dog park “Bark Until Dark”, which was submitted by Sally Heximer. Mr. Scott seconded the motion. All voted yes. Motion carried.
Barnholt Property
During the committee report for zoning Ms. Dale, acknowledged the receipt of the fax Mrs. Barnholt sent to the Trustees, which stated that she had contacted Fred Soski Excavating to remove her home, which is located to the northeast of Northshore Boulevard. Ms. Rozak said she had talked with Mrs. Barnholt as well as Mr. Soski regarding this matter.
Property Purchase
At the meeting of November 9, 2011, the board authorized, Ms. Rozak to obtain quotes for an appraiser to appraise approximately 3.85 acres of property adjacent to Sackett Cemetery, which is owned by Buddy Burris. Ms Rozak provided a written quote from Joe Passabet of Passabet Appraisal Service in the amount of $750.00. Ms. Rozak said that she had contacted John Pulice of North Coast Appraisal and he provided a verbal quote of $400.00 to $450.00.
A brief discussion was held regarding the services Mr. Passabet provided to the Township when property was appraised for grants. It was also discussed that since Mr. Passabet is a State Certified Appraiser that may be the difference in the fees of each appraiser. Ms. Rozak said that the appraiser did not have to be state certified, for the potential property purchase from Mr. Burris. Ms. Rozak also said she did not ask Mr. Pulice if he was certified by the state. Discussion concluded and the trustees took the following action.
Ms. Rozak moved to approve to contract with Real Estate Appraiser, John Pulice to appraise the 3.85 acres of property owned by Buddy Burris at a cost not to exceed $450.00. Mr. Scott seconded that motion. All voted yes. Motion carried.
Approve Payment of Bills
After examining the following bills in the amount of $105,333.92, Mr. Scott moved that they be accepted and warrants for the various amounts be drawn. Mr. Hirt seconded the motion. All voted yes. Motion carried.
36440 John L Belcher 10/15/11-10/28/11 Wages $ 1,026.15
36441 Daniel J. Bergman 10/15/11-10/28/11 Wages $ 1,150.55
36442 Deborah K Burley-Biro 10/15/11-10/28/11 Wages $ 664.65
36443 J. Charles Cunningham 10/15/11-10/28/11 Wages $ 1,317.45
36444 James E. Dress 10/15/11-10/28/11 Wages $ 970.79
36445 Jared E. Griffith 10/15/11-10/28/11 Wages $ 1,084.52
36446 David M. Hirt November Trustee Salary $ 793.91
36447 Bradford K. LaMarca 10/15/11-10/28/11 Wages $ 1,260.76
36448 Mark A. Meisler 10/15/11-10/28/11 Wages $ 1,340.54
36449 Michael S. Meisler 10/15/11-10/28/11 Wages $ 1,513.49
36450 Dianne M. Rozak November Trustee Salary $ 863.91
36451 Charles B. Scott November Trustee Salary $ 903.52
36452 Shelley J. Seamon November Fiscal Officer Salary $ 1,330.01
36453 Brian P Sloan 10/15/11-10/28/11 Wages $ 1,311.18
36454 Brandon L. Taylor 10/15/11-10/28/11 Wages $ 1,198.75
36455 Brett A. Waldron 10/15/11-10/28/11 Wages $ 1,162.49
36456 Walter C Wehenkel Jr. 10/15/11-10/28/11 Wages $ 242.09
36457 Joshua P Young 10/15/11-10/28/11 Wages $ 1,242.12
36458 OCSPC Child Support WH $ 141.23
36459 Ottawa County Engineer Mistic Bay Blvd. -Paving $ 67,303.28
36460 The Peninsula News Legal Ads (Zoning) $ 46.20
36461 Truck Sales & Service of Norwalk Sterling Repairs $ 4,922.55
36463 PC Ford Mercury Vehicle Repairs (Roads/Police) $ 1,216.81
36464 First Communications Long Distance Services (All Depts.) $ 21.81
36465 MT Business Technologies Maint, Agreement/Color Copies $ 82.27
36466 Davenport & Company Services Website Maintenance $ 35.00
36467 OCSE Sewer/Water (General/Police) $ 107.52
36468 Beck Suppliers Car Wash Tokens (Police) $ 91.00
36469 Frontier Telephone (Keeper's House/Police) $ 157.33
36470 Lafarge North America Stone $ 60.50
36471 Severe Service Inc Tires/Labor (Roads) $ 494.60
36472 Streacker Tractor Sales Tractor Parts $ 500.26
36473 Mark A. Meisler Reimbursement postage(Police) $ 7.40
36474 Rakich & Rakich Uniform Slacks- MAM $ 99.98
36475 Cros.net, Inc. Computer Repair/Data Recovery $ 4,683.20
36476 Luckey Farmers Gasoline/Diesel (Roads/Police) $ 3,615.56
36478 Time Warner Cable Internet Services - Police $ 71.95
36479 Myers-De Propane Propane Purchase (5972) $ 1,058.85
36480 Ohio Edison Lights $ 80.53
36481 Deborah K Burley-Biro Reimbursement postage(Zoning) $ 10.04
36482 Treasurer, State of Ohio Drug Screen/Alcohol Testing $ 144.00
36483 Momar, Inc Safety Supplies - (Roads) $ 95.17
36485 Lawrence L. or Marilyn L. Sizer Buy Back Lot 21/ 1&2 in 2nd Add.. $ 150.00
36486 A.P.A. Ohio DBA NW OH Planning Conference Registration (Zoning) $ 345.00
36487 American Planning Association AICP Membership Renewal $ 365.00
36488 Hylant Administrative Service ZI Bond –Kathryn Dale $ 50.00
Approve October Financial Reports & Bank Reconciliation
Mr. Hirt moved to approve the October financial reports and bank reconciliation. Mr. Scott seconded the motion. All voted yes. Motion carried.
Liquor Permit Renewal
The trustees did not request a hearing regarding the renewal of a Class A liquor permit for Bayshore County Market & Pizzeria Inc.
Correction to the August 16, 2011 Special Meeting Minutes
Ms. Rozak moved to amend the minutes of the special meeting held August 16, 2011 to include Rita Mahler as attending. Mr. Hirt seconded the motion. All voted yes. Motion carried.
Winter Newsletter
Ms. Rozak reported that she would be compiling information for the Winter Newsletter.
Ms. Rozak said she would email the draft to the trustees as well as the department heads. Discussion will resume at the next regular meeting.
Record Retention Policy Update
Ms. Rozak reported that she and Mrs. Seamon met on Friday, November 4, 2011 to discuss and compile a plan to implement a Record Retention Policy for the township. Ms. Rozak said that the department heads would be asked to provide an inventory of the records they for their departments. Each department head was provided with a spreadsheet for the inventory of their records. Ms. Rozak also explained the procedures and steps she and Mrs. Seamon would follow to implement the Record Retention Policy.
Comments & Concerns
Rita Mahler asked the trustees to do away with the three-minute rule. Mrs. Mahler asked what the time line was for completion of the trails at Meadowbrook. Ms. Rozak said the paving and boardwalk trails at Meadowbrook must be completed by the end of the year, which was mandated by the Clean Ohio Trails Fund/Recreational Trails Program grant. Ms. Rozak said that she has been in contact with KF Construction and they are aware of the December 31, 2011 deadline.
Rita Mahler also asked if anything could be done at the intersection of ST RT 269 and Port Clinton Eastern Road. Ms. Rozak said that she would be happy to contact Mike Stormer at ODOT regarding the procedure that should be followed to address this intersection. Mr. Scott will contact the County Engineer, regarding if the township can install LED “Cross Traffic Does Not Stop” signs to the current Stop signs, since Port Clinton Eastern Road is county owned.
Kirit Patel, Joe Fields, Lisa Bruno, and Jodi Kopanski also made comments to the trustees regarding this dangerous intersection. Several of the visitors also offered ideas to how to correct the situation at the intersection. The consensus of the visitors was the installation of a traffic light and if ODOT did not warrant a traffic light something must be done especially due the recent lose of two lives so close together.
Lisa Bruno made requests to the of the zoning office and fiscal officer. She requested a copy of the Judge’s decision in the Walters case as well as to see a copy of Certificate of Insurance from Dan’s Tree Service. Ms. Bruno commented that she had many questions for Ms. Dale but she would email them to her as well as requests.
Ms. Bruno commented on the insurance renewal; suggesting that the trustees find out what government entities participate in the Ohio Plan, she also stated why she made the suggestion. Ms. Bruno also commented about the work session held to plan the record retention schedule for the township.
Ms. Bruno also questioned why the trustees would enlarge a cemetery with an abundant amount of space, in a society that tends to lean toward cremation these days. Ms. Rozak explained that Sackett Cemetery was a perpetual care cemetery and as long as Danbury Township continues to exist, the township must offer cemetery services. Mr. Scott said that the township was also exploring the idea of constructing a Columbarium at Sackett.
Ms. Bruno also had questions regarding the terms expiring all on December 31st as well as what she would like to see in the upcoming newsletter. Ms. Rozak clarified that the terms of the BZA and ZC are staggered a year apart.
Ms. Rozak moved to adjourn the meeting at 8:47 p.m. Mr. Scott seconded the motion.
All voted yes. Motion carried.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail fiscalofficer@danburytownship.com to make arrangements for record review or purchase.
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