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The regular meeting of the Danbury Township Board of Trustees held May 26th, 2010 at 7:00 p.m. was called to order by President Ms. Dianne M. Rozak, with Ms. Rozak, Mr. David M. Hirt, and Mr. Charles B. Scott in attendance. Also present: Fiscal Officer Shelley Seamon, Police Chief Mike Meisler, Road Superintendent Jim Dress, and Zoning Inspector Rhonda Botti Sowers was excused.
Visitors to the meeting were: Rita Mahler, Ed Gensler, Lisa Bumbera, Sonja Kristensen, Bruce Schermbeck, Nancy Kristensen, and Ottawa County Commissioner, Jim Sass.
Ottawa County Commissioner, Jim Sass
Ottawa County Commissioner, Jim Sass was the guest speaker for the meeting of May 26th, 2010. Mr. Sass explained that Ottawa County Commissioner, Mark Stahl had a prior commitment and would speak at a future meeting.
Mr. Sass reported that the electric aggregation issue passed in all of Ottawa County and that county prosecutor Mark Mulligan will be approving a formal resolution for the townships to pass. This will grant the county commissioners the authority to proceed with the aggregation process. A three year emergency sales tax measure was passed and effective July 1st, 2010 sales tax in Ottawa County will increase to 6.75%. Mr. Sass reported that cost cutting measures have been implemented throughout all departments, some being staff reduction due to an employee retiring or a position being eliminated. Regarding the Danbury Wastewater Treatment Plant, Mr. Sass stated there were major issues with inflow infiltration of rain water entering the sewer systems putting a higher demand on the sewage plant. Doug Perkins was rehired part-time by the Sanitary Engineers office to head up the project to address the inflow infiltration issues. A plan is currently being compiled.
Lisa Bumbera asked when the 2009 Annual Commissioners report would be available. Mr. Sass reported it would be available soon, on the Ottawa County Board of Commissioner’s website.
Lisa Bumbera asked Mr. Sass to give examples of the cost cutting measures and if the county shares this information with the townships. Mr. Sass gave a summary of the cost cutting measures and stated it would be a good idea to share the information with the townships.
Lisa Bumbera asked if the ditches had anything to do with the inflow infiltration problems.
Mr. Sass stated they did not and explained why.
Mr. Scott asked if there was a prioritized list the commissioners were working on to reinstitute the lost jobs, in the future. Mr. Sass stated as far as the budgeting process the constitutionally mandated services first with courts and corrections being 70% of the general fund.
Approve Minutes
The minutes of the regular meeting held May 12th, 2010 and the work session held May 25th, 2010 were approved as submitted.
Correspondence
The following correspondence was received:
Ottawa County Community Foundation – 2010 Spring Newsletter
A letter from Jana Meisler asking the township to provide a time line on when the cul-de-sac paving would be completed at Jeannie Drive.
A “Building a Successful Business: Breaking the Code” seminar will be held at Otterbein North Shore Retirement Community on June 2nd, 2010 being presented by The Marblehead Bank and Marblehead Peninsula Chamber of Commerce.
The Board of Ottawa County Commissioners passed resolution # 10-16 changing the name of E-Z Street to Easy Street on May 13th, 2010. The vote was unanimous.
A thank you from Lisa Bruno to Chief Meisler regarding a call she received on an open door at the Lighthouse Lodge from Officer Young. She stated she appreciated Officer Young’s alertness and conscientious concern for this resident of the township. She also thanked all the officers.
A copy of the letter sent to Ms. Marsha Karue from the Ottawa County Engineer’s Office regarding the drainage issue at the rear of her property. (R & I Number 10-034).
Notification that American Tower has hired The Lyle Company to work directly with the township and go over the features and potential long-term benefits of the lease buy-out program.
Committee Reports
Roads, Buildings, and Grounds
Mr. Scott reported the maintenance department had been busy mowing, maintaining the ball fields/ brush drop off area, cleaning up at Lake Pointe Park and working at the Meadowbrook Park. The signage for the brush drop off area has been ordered. Mr. Scott reported that he and Mr. Dress discussed putting up fence at the brush drop off area to alleviate the confusion of the location where brush is to be placed. With reference to the brush drop off area; there was discussion on the amount of brush being dropped off, the hours it takes to maintain the area, and if someone should be contracted to haul the brush away due to the volume of brush being received. The board agreed that a long-term plan for the brush drop off area was needed.
Police
Chief Mike Meisler reported 310 incidents handled by his department to date in the month of May. Chief Mike Meisler also reported that the new police car would be ready for delivery on Thursday, May 27, 2010 and that the LED cross traffic does not stop sign was in production.
Zoning
Zoning Inspector Rhonda Botti Sowers submitted a report listing 9 permits issued to date in the month of May. Ms. Rozak reported that the recent BZA training session was well attended by 6 of the 7 BZA members as well as Zoning Inspector, Rhonda Botti Sowers, and Zoning Assistant, Deborah Burley-Biro. Ms. Rozak stated an immense amount of information was covered by attorneys, John Coppeler, Jeff Stopar, and Dave Bolte.
Credit Card Usage Policy
Ms. Rozak reported she had implemented an addition to the credit card usage policy based on the recommendation of county prosecutor, Mark Mulligan. The board of trustees discussed the addition and agreed to amend the credit card usage policy in March 2010 and adopt the credit card usage policy dated May 12, 2010.
Mr. Scott moved to amend the previous credit card usage policy of March, 2010 and adopt the credit card usage policy dated May 12, 2010. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Keeper’ House
On May 25, 2010, the Danbury Township Board of Trustees, held a public work session to meet with the Ottawa County Historical Society to discuss the potential acquisition of the Keeper’s House. Ms. Rozak prepared a summary of the meeting for the board of trustees to review prior to sending it to county prosecutor, Mark Mulligan for his opinion.
Meadowbrook Park
Meadowbrook Bike Trail
Ms. Rozak reported that she and Milton Pommeranz of BEC Associates encountered areas on the trail where water was ponding on the asphalt. Ms. Rozak asked Mr. Pommeranz to send a letter regarding this issue, which was read at the meeting. The letter stated that in almost all of these locations, the water is being prevented from transversely crossing the trail due to the fact that the grass has caused the area adjacent to the asphalt to raise up. The condition can be mitigated by constructing small swales from the lowest point of the ponded water to the lower unpaved area where it would have gone previously. Ms. Rozak asked Mr. Dress to look into the ponding issues.
Meadowbrook Boardwalk
A letter from Milton Pommeranz of BEC Associates was received which stated that based on the inspection I made with you on May 19,2010 I found that the Young Brothers have completed the repairs and made adjustments to the structure will minimize the chances that the problems which occurred last winter will reoccur. It is difficult to predict whether the problems will reoccur in the other areas due to the limited amount of experience all of us have with plastic lumber. However, based on conversations I have had with the manufacturer and the structural engineer on this project, the impact of the material on the structure diminishes over time and further damage to other areas is unlikely. The repairs and adjustments that Young Brothers made do not diminish the appearance or the structural integrity of the boardwalk or reduce the ability of the structure to be used for its intended purpose. For these reasons, I recommend that Young Brothers be paid the remaining amount of their contract. The board of trustees had a brief discussion of the repairs and agreed to contact BEC Associates requesting a one-year guarantee from Young Brothers regarding future repairs on the Meadowbrook boardwalk prior to issuing final payment.
Remodel at 419 S. Bridge Rd.
Ms. Rozak reported that she had received information from Michael Muse of The Collaborative Inc., regarding the remodeling of the landscape building for the new police department. Ms. Rozak read the email from Mr. Muse. The Collaborative has prepared several planning options for the landscape building and are ready to meet with the township to discuss the next step.
With reference to the next step, Mr. Muse offers the suggestion of looking at the planning and potential cost implications of improving the existing facility in tandem with the planned improvements of the landscape building the reasons being:
1. Taking a master plan approach to gain a broader perspective on the township goals and opportunities.
2. Should the township being considering major improvements at the existing facility (ADA restrooms, mechanical systems lighting or new finishes), you may find that the costs incurred to make those improvements may have been better applied to creating the spaces at the new building.
3. If renovating the existing structure is a given and a near term goal, then there is a potential for reducing the costs of the project by combining it with the landscape
building cost.
There was discussion of the suggestions and the board decided to concentrate on the renovations to the landscape building which will house the police department.
Schedule Meeting with The Collaborative
The board of trustees scheduled a meeting to be held at the Danbury Township Hall on June 3, 2010 at 6:30 pm to meet with The Collaborative to review the planning options for the landscape building renovation.
There was also discussion of when Mr. Guerra was to vacate the property. Ms. Rozak stated Mr. Guerra was to be vacated by Memorial Day with reference to liability issues. Mr. Scott will contact Mr. Guerra regarding the time frame to vacate. Nancy Kristensen asked if a survey had been done on the property. There was discussion of the survey and Mr. Scott will check the closing package to see if a current survey is in the closing package received from The Hartung Title Agency.
Complaints
7055 East Harbor Rd.
Ms. Rozak gave the following update regarding the complaint filed by Ed Gensler on boat storage at 7055 East Harbor Rd on the property of Brad Leyda. The junk motor vehicle resolution does not cover boats per the county prosecutor’s office and Ms. Rozak was advised to contact the property owner. Ms. Rozak also contacted Steve Tostrick, Director of Environmental Health at the OCHD and was advised that the water and garbage had been removed and the house was not in danger of collapsing. Ms. Rozak contacted Mr. & Mrs. Leyda and was advised that three of the four boats would be removed in the next few weeks, the fourth boat would be taken to Medina and the trailer was to be removed within the week. This information was also communicated to Paul Bauders. Mr. Gensler was in attendance at the meeting and presented the board with pictures of the ODNR registrations. Ms. Rozak will keep Mr. Gensler updated on this matter.
Lot 19 Marblewood
Ms. Rozak sent notification by mail on May 12, 2010, to property owner Mary Jo Shortridge regarding the over grown weeds at Lot 19 on Marblehead Drive. Notification was prompted by a verbal complaint from Barbara McCall, in the past when notification was sent the situation was resolved. A written complaint was received May 26, 2010 from Barbara McCall in regards to the over grown weeds at Lot 19, Marblewood Drive. There was discussion of the matter.
Ms. Rozak moved to declare the over grown weeds at Lot 19, Marblewood Drive, on the property of Mary Jo Shortridge a nuisance. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Approve Payment of Bills
After examining the following bills in the amount $67,255.89. Ms. Rozak moved that they be accepted and warrants for the various amounts be drawn. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak. Motion carried.
34813 Verizon North Telephone $ 299.71
34814 John L Belcher 5/10/10 to 5/14/10 Salary $ 948.93
34815 Daniel Bergman 5/10/10 to 5/14/10 Salary $1,146.87
34816 Deborah K Burley-Biro 5/10/10 to 5/14/10 Salary $ 439.83
34817 J. Charles Cunningham 5/10/10 to 5/14/10 Salary $1,336.63
34818 James E Dress 5/10/10 to 5/14/10 Salary $ 956.35
34819 Jared E Griffith 5/10/10 to 5/14/10 Salary $1,070.57
34820 Bradford K LaMarca 5/10/10 to 5/14/10 Salary $1,299.47
34821 Mark A Meisler 5/10/10 to 5/14/10 Salary $1,312.53
34822 Michael S Meisler 5/10/10 to 5/14/10 Salary $1,635.47
34823 Rhonda Botti Sowers 5/10/10 to 5/14/10 Salary $1,158.10
34824 Brandon L Taylor 5/10/10 to 5/14/10 Salary $1,136.72
34825 Brett A Waldron 5/10/10 to 5/14/10 Salary $ 998.49
34826 Joshua P Young 5/10/10 to 5/14/10 Salary $1,338.46
34827 State Disbursement Child Support WH $ 72.00
34828 OCSPC Child Support WH $ 141.23
34829 D.R. Ebel Operating supplies $ 1,909.84
34830 Hylatt Admin. Services Bond – J. Dress $ 50.00
34831 FanMark Inc. Tire repair $ 14.00
34832 Lucas County Coroner’s Office Alcohol test $ 50.00
34833 Garner Sanitation Portable Toilet -rental $ 352.00
34834 FSI Disposal Trash Pickup $ 266.00
34835 Momar Inc. Operating supplies $ 656.72
34836 Port Clinton Ford Mercury Inc. Repairs PD $ 126.00
34837 Ohio Edison Street Lighting $ 561.12
34838 Rakich & Rakich Operating Supplies $ 618.80
34839 Verizon Wireless Cell Phones $ 313.65
34840 Ohio Edison Electric $ 509.23
34841 Wal-Mart Community Misc. Supplies $ 108.14
34843 Green Guard 1st Aid & Safety First Aid kit refills $ 75.51
34844 Barnes Nursery, Inc. Playground/Garden Mulch $ 1,335.00
34845 Cros Net Inc. Computer Repair $ 65.00
34846 Anthem BC/BS Medical/Dental Insurance $17,786.75
34847 Port Clinton Ford Mercury Inc. New Police Car $19,444.00
34848 Vision Service Plan (OH) Vision Insurance $ 198.10
34849 Anthem Life Insurance Life Insurance $ 525.73
34850 Ottawa County Recorder Amendment recorded $ 20.00
34851 Eastman & Smith Ltd. Training Fee -Zoning $ 500.00
34852 Flynn, Py & Kruse Training/Legal Fees-Zoning $ 800.00
34853 Catawba Island Club Training-Zoning $ 293.88
34854 The Collaborative, Inc. Architectural Fees –PD $ 5,037.85
34855 Bradford LaMarca Reimburse meals/mileage PD Training $ 119.25
34856 John L Belcher Reimburse meals –Training PD $ 24.50
34857 Bergman Greenhouse & Market Flowers –Park Gardens $ 203.46
Resolution No. 2-2010
A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE OTTAWA-SANDUSKY-SENECA JOINT SOLID WASTE MANAGEMENT DISTRICT
WHEREAS; Danbury Township is located within the jurisdiction of the Ottawa-Sandusky-Seneca Joint Solid Waste Management District, and
WHEREAS, the District Policy Committee prepared and adopted a final draft of the Solid Waste Management Plan in accordance with Ohio Revised Code Sections 3734.53 3734.54 and 3734.55, and
WHEREAS; the District has provided a copy of the Draft Final Solid Waste Management Plan for ratification to each of the legislative authorities of the District, and
WHEREAS; Danbury Township must decide whether it approves of said Solid Waste Management Plan within ninety days of receipt of the Final Draft Plan;
NOW, Therefore, Be It resolved by the trustees of Danbury Township:
1. Danbury Township approves the District Solid Waste Management Plan.
2. The Fiscal Officer is hereby directed to send the District a copy of this resolution to the attention of Mr. Timothy Wasserman, District Director, Ottawa-Sandusky-Seneca Joint Solid Waste Management District, 1875 East State Street, Fremont, OH 43420.
3. That it is found and determined that all formal actions of the trustees concerning and relating to the passage of this resolution were adopted in an open meeting of the board of trustees on May 26, 2010 in compliance with all legal requirements including Sections 121.22 of the Ohio Revised Code.
Ms. Rozak moved to ,adopt Resolution # 2-2010 for the Solid Waste Management Plan. Second by: Mr. Hirt. Vote: Dianne M. Rozak-yes, David M. Hirt-yes, Charles B. Scott-yes. Motion carried.
Sign Cemetery Deed
The board of trustees signed a cemetery deed for Pam Williams, Lot 139, graves 3 and 4, in the second addition of Sackett Cemetery.
Summer Newsletter
The board of trustees reviewed the summer newsletter and it will be mailed out.
Quote to Equip New Police Car
Police Chief Mike Meisler presented the board of trustees with a quote from D.R. Ebel to equip the 2010 Ford Crown Victoria police car in the amount of $3,272.18. The quote was discussed.
Mr. Hirt moved to approve the quote from D. R. Ebel in the amount of $3.272.18 to equip the 2010 Ford Crown Victoria police car. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Supplemental Appropriations
Mr. Scott moved to approve supplemental appropriations for the police department in the amount of $5,037.85. Transferring $5,037.85 from 2081-210-599 Other-Other Expenses to 2081-210-316 Architectural/Engineering Services for plans to remodel. Second by: Mr. Hirt. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Approve payment to The Collaborative Inc.
Mr. Hirt moved to approve payment in the amount of $5,037.85 to The Collaborative Inc., for architectural services for the police department remodeling plans for the police department. Second by: Ms. Rozak. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Approve payment to Bills Implement Sales Inc.
Mr. Scott moved to approve payment in the amount of $28.00 (warrant # 34842) to Bill’s Implement Sales Inc., for tire repair. Second by: Ms. Rozak. Vote: Mr. Scott-yes, Ms. Rozak-yes, Mr. Hirt-abstained. Motion carried.
Comments & Concerns
Sonja Kristensen how long the American Tower property lease was for and how much revenue the township received. Ms. Rozak stated Ms. Seamon could obtain the information for Ms. Kristensen.
Nancy Kristensen asked what the cost was projected to be for the renovations of the landscape building. Ms. Rozak stated it was estimated between $150,000.00 to $200,000.00. Mr. Scott stated had added a 10% overage for cost for the renovations and felt the number was safe and functional for the police department needs. Ms. Rozak stated she had communicated the estimate to The Collaborative and they felt that with what was planned and needed that estimate was very workable.
Nancy Kristensen stated she noticed that in the Lake Erie Publication, the Nash House was having a moving sale and asked if the township had purchased the property. Ms. Rozak state the township had not and had no intentions to purchase the Nash House.
Lisa Bumbera asked if the township did something similar to the annual report that the Ottawa County Board of Commissioners provided. Ms. Rozak stated that the township did not and that the biweekly overview of the meetings and the quarterly Focus of Danbury Township were published. Ms. Bumbera also asked how she would obtain information on the revenues and expenditures of the township. Ms. Rozak suggested a summary by fund maybe the easiest to understand and to be specific of dates for which expenditures or revenues were being requested.
Ms. Bumbera stated her concern with the speeds taken on the S curve located on Bayshore road near her home. She also stated it was nice to see Allure Signs was given the opportunity to make a sign for the township and would have appreciated an opportunity. Ms. Rozak explained that the township had obtained the quote for the Meadowbrook signage a year ago. Ms. Rozak suggested to Ms. Bumbera to contact Chief Meisler and submit a plan for signage for the new police department.
Executive Session
Ms. Rozak moved to go into executive session at 8:50 p.m. to discuss personnel.
Second by: Mr. Hirt. Vote-Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Ms. Rozak reconvened the meeting at 9:35 p.m.
Mr. Hirt moved to create a part-time patrolman position, 24 hours per week at rate of $15.00 per hour. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
Ms. Rozak moved to hire Brian Sloan as a part-time patrolman based on the recommendation of Police Chief Mike Meisler, to be effective with May 29, 2010 pay period. Police Chief Mike Meisler will provide a start date. Second by: Mr. Scott. Vote: Mr. Hirt-yes, Mr. Scott-yes, Ms. Rozak-yes. Motion carried.
There being no further business the meeting was adjourned at 9:35 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail fiscalofficer@danburytownship.com to make arrangements for record review or purchase.
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