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The regular meeting of the Danbury Township Board of Trustees held July 9, 2008 was called to order by the President, Ms. Dianne M. Rozak with Ms. Rozak, Mr. David M. Hirt and Mr. John C. Englebeck in attendance.
Visitors at the meeting were: Jim Dress, Mike Meisler and Matt Seamon.
Approve Minutes
Minutes of the June 25, 2008 regular meeting were corrected to read that the propane pre-buy price from Ludwig Gas is $1.99 per gallon for the first 800 gallons and also that Beck Propane and Myers-De’s Propane stated if the market price goes below the pre-buy price the township’s cost will be adjusted to match the lower price. Minutes were unanimously approved as corrected.
Correspondence
The following correspondence was received:
A note from Chris Grate asking that the Board consider adding a charcoal grill at Battlefield Park. Trustees agreed that this is a historic site and should be preserved as such. They noted that picnic grills are available a short distance away at Lakepoint Park.
A thank you note from Barbara McCall for the assistance in getting vacant lots in the Marblewood subdivision mowed.
Goose Crossing Signs
Ms. Rozak reported the County Engineer will not erect “goose crossing” signs along Bayshore Road in the area of Meadowbrook. She told the Board she would still like to see some sort of signage to alert motorists of not only geese, but other creatures which cross the road in this area. Following discussion, the Board agreed to erect signs for wildlife crossing on the township’s property at Meadowbrook.
Nuisance Complaints
Mistic Bay
After viewing the site of a nuisance complaint at 5655 Mistic Bay Blvd. Trustees determined that it is an active construction site and does not meet any of the criteria of a nuisance as established in the township’s resolution. Mr. Hirt will contact the property owner to advise of this information.
Little Ted’s Cottages
Ms. Rozak reported sending a letter to the owner of Little Ted’s Cottages asking that the fence be repaired within 30 days. She will follow up after that time.
Northern Ave. Repair
Mr. Englebeck said he recently checked with the County Engineer’s office on the status of repairs to a tile on Northern Ave. and learned that the Engineer’s office now requires all requests of this type to be submitted on the prescribed form before work will be scheduled. Mr. Dress will submit the form to the Engineer’s office for the Northern Ave. tile work.
Coastal Management Grant
Ms. Rozak will contact Yetty Alley at Coastal Management regarding the necessary steps to be followed in order to begin construction of the bike trail and boardwalk. Ms. Rozak also reported that the results of the Phase 1 survey from Cultural Resource Analysts should be arriving soon and she will distribute copies to the appropriate entities. The bid packet for this project will need to be approved by Coastal Management prior to any advertising being done.
2008 Revised Cold Mix Paving Estimate
¬¬¬¬Ms. Rozak moved to accept the County Engineer’s revised estimate for 2008 cold mix paving of Kirk Rd. in the amount of $42,482.52. Second by Mr. Hirt. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Contract with Frank Gates Service Company
Mr. Hirt moved to contract with Frank Gates Service Company to manage the township’s worker’s compensation program through the State Fund Service Contract for one year at a cost of $1785.00. Second by Ms. Rozak. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Letter of Support for MC Ltd.
Trustees received a letter from Tim Burns of MC Ltd. stating his project was not approved during the last funding round for Housing Trust Grant Funds from the Ohio Housing Finance Agency. He added that there was great support for his project and he was encouraged to apply during the next round in August. The Board agreed to provide Mr. Burns with a letter of support for his project to be included with his grant application.
Approve June Financial Report
Mr. Hirt moved to approve the June financial report. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Approve Payment of Bills
After examining the following bills in the amount of $ 41,199.51, Mr. Hirt moved that they be accepted and warrants for the various amounts be drawn. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
32844 John L. Belcher June 14-27 salary 988.82
32845 Daniel J. Bergman June 14-27 salary 1099.96
32846 Deborah K. Burley-Biro June 14-27 salary 369.51
32847 J. Charles Cunningham June 14-27 salary 1310.86
32848 James E. Dress June 14-27 salary 1051.78
32849 John C. Englebeck July Trustee's salary 779.14
32850 Marion E. Grate June 14-27 salary 758.98
32851 Jared E. Griffith June 14-27 salary 1058.63
32852 David M. Hirt July Trustee's salary 794.14
32853 Bradford K. LaMarca June 14-27 salary 115.98
32854 Mark A. Meisler June 14-27 salary 1373.29
32855 Michael S. Meisler June 14-27 salary 2124.54
32856 Dianne M. Rozak July Trustee's salary 848.11
32857 Rhonda Botti Sowers July Fiscal Officer's salary 1321.54
32858 Rhonda Botti Sowers June 14-27 salary 1138.94
32859 Roland V. Stucky II June 14-27 salary 1149.46
32860 Brandon L. Taylor June 14-27 salary 1177.42
32861 Brett A. Waldron June 14-27 salary 991.83
32862 State Disbursement Child support withholding 71.88
32863 OCSPC Child support withholding 141.23
32864 City of Port Clinton Quarterly tax withholding 194.63
32865 Frank Gates Service Co. Annual fee 1785.00
32866 Beck Supplies, Inc. Propane pre-buy 6542.71
32867 John Kosa Excavating Demolition of Todd house 5700.00
32868 First Communications Long distance service 13.98
32869 OCSE Water 27.54
32870 Treas., State of Ohio UAN fees 915.00
32871 Culligan of Northern Ohio Bottled water 73.50
32872 Traffic & Parking Control LED Stop Sign 1406.01
32873 Minuteman Press Newsletter printing 292.10
32874 Garner/Northern Portable toilets – parks 220.00
32875 Cintas Corp. Uniforms 70.04
32876 Allure Advertising Business cards 82.00
32877 Rakich & Rakich Uniform supplies 2042.35
32878 Treas., State of Ohio Coop Purchasing fee 100.00
32879 Dianne M. Rozak Reimburse for grant mailing 5.97
32880 Chief Misc. supplies 45.71
32881 Certified Pest Control Bug spraying 225.00
32882 Corso's Garden committee supplies 257.49
32883 Lakeland Auto Misc. supplies 78.98
32884 Bassett's IGA Car keys 10.45
32885 Gordon Lumber Co. Misc. park supplies 432.89
32886 Starcher Enterprises Misc. supplies 499.82
32887 Streacker Tractor Misc. supplies 189.50
32888 Cyclone Services Dumpsters – Meadowbrook barn demolition 1271.20
32889 The Peninsula News Legal advertising 51.60
Approve Payment to Bill's Implement
Ms. Rozak moved to approve payment of check no. 32890 to Bill's Implement in the amount of $137.40 for supplies and repairs. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Ms. Rozak-yes. Motion carried. Mr. Hirt abstained.
Approve Payment to Luckey Farmers
Mr. Hirt moved to approve payment of check no. 32891 to Luckey Farmers, Inc. in the amount of $5,362.20 for gas, diesel, oil and grass seed. Second by Ms. Rozak. Vote: Mr. Hirt-yes; Ms. Rozak-yes. Motion carried. Mr. Englebeck abstained.
Recycling Issues
Trustees discussed problems which have arisen with the recycling container filling up and not getting emptied in a timely manner. Ms. Rozak will contact Amy Drummer of the OSS Joint Solid Waste District to see if arrangements can be made to empty the dumpster every other day for the remainder of the summer.
Clean-up Costs
Ms. Rozak reported receiving a call from Cyclone Services asking that the Trustees authorize an additional $10 per pull during clean-ups to offset increased gas costs. This would increase the cost from $165 to $175 per dumpster. Based on the normal number of pulls, it was determined this increase should not cause the clean-up costs to exceed the amount which has been appropriated for this expense.
Mr. Hirt moved to authorize an increase of $10 per dumpster pull for Cyclone Services effective with the July clean-up. Second by Mr. Englebeck. Vote: Mr. Englebeck-yes; Mr. Hirt-yes; Ms. Rozak-yes. Motion carried.
Emergency Warning Sirens
Ms. Rozak advised the Board she will send a letter to the Ottawa County Sheriff as well as the county’s Emergency Management Agency asking if they would develop a poster that could be displayed at area locations to inform visitors of what the warning sirens mean as well as where local severe weather shelters are located. Given the sheer volume of visitors to the area she believes this would be a tremendous public service.
Donna Dr. Drainage
Ms. Rozak stated she received a call from Mark Mizla regarding a drainage problem with a ditch near his parents’ home on Donna Dr. Road Superintendent Jim Dress said he is aware of the problem but added it is not in the township’s road right-of-way. Mr. Dress stated he will visit the site.
SRT
Ms. Rozak reported that newly hired patrolman Josh Young is a member of the Ottawa County Sheriff’s Office Special Response Team (SRT). She had information from the Sheriff’s office regarding such things as training, equipment, responsibilities and how pay is handled by the various agencies who have officers assigned to the team. Following discussion, it was determined that a policy needs to be adopted regarding participation on the SRT. Ms. Rozak will look into preparing a policy.
Zoning Report
Zoning reports were submitted listing a total of 22 permits issued during the month of June and 6 permits during the month of July to date.
BZA Hearings
The Board of Zoning Appeals will hold a hearing Wednesday, July 16, 2008 on application #097-08 by Robert Waschpusch requesting an area variance to allow the construction of a 2400 square foot accessory building at 7542 E. Bayshore Road in the “R-C” Recreational-Commercial district. The maximum size allowed is 1200 square feet.
Comments/Concerns
Matt Seamon expressed his belief that the Trustees are not focusing on the right projects. He feels they should be pursuing a new township maintenance and administrative complex rather than expending time and money on parks.
Ms. Rozak assured Mr. Seamon that the Board has not abandoned plans to pursue a new maintenance building and administrative complex and has taken the first step by contacting Capital Asset Financing for project funding. Board members respectfully disagreed with his stance on park development and funding.
There being no further business the meeting was adjourned at: 7:54 p.m.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail danbury.twp@cros.net to make arrangements for record review or purchase.
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