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The regular meeting of the Danbury Township Board of Trustees held October 12, 2011 at 7:00 p.m. was called to order by President Ms. Dianne M. Rozak, with Ms. Rozak, Mr. Charles B. Scott, and Mr. David M. Hirt in attendance. Also, present Fiscal Officer -Shelley Seamon, Police Chief- Mike Meisler, and Road Superintendent-Jim Dress.
Visitors attending were, Paul Moon, William Coder, Sharon Coder, Neil W. Lattimore, Dr. Joyce Plummer, Loretta Grentzer, John Rhyner, Gloria Rhyner, Keith Addy, Allison Holzaepfel, Tony Novak, Matt Seamon, Rita Mahler, Lisa Bruno, Brett Waldron, Jodi Kopanski, and Mark Scagnetti.
Approve Minutes
The minutes of the regular meeting held September 28, 2011 were approved as submitted.
The minutes of the following special meetings were approved as submitted, September 25, 2011, September 26, 2011, September 27, 2011, and September 30, 2011.
Correspondence
The following correspondence was received and read:
A thank you letter from the Erie County Sheriff, Terry Lyons for the recent donation of the surplus light bars.
North Point Educational Service Center (NPESC) sent an invitation to begin dialogue between NPESC, the Northern Ohio Educational Computer Association (NOCEA), and Danbury Township, regarding how we can work together to save tax dollars, share services and resources, eliminate duplication and better serve the residents.
The U.S. Department of Commerce sent notification that Government Units Survey (GUS), the first phase of the 2011 Census of Governments (CoG), will be sent the week of October 11, 2011. The information collected from the GUS and CoG provide a comprehensive look at the economic activities of America’s governments.
The Ohio Secretary of State, Jon Husted sent a letter asking local governments to ensure the information regarding the three Statewide Ballot Issues is available and accessible to all Ohio voters. To obtain the 2011 State Issues Reports, go to www.OhioSecretaryofState.gov and click on the “Statewide Issues Information” button at the bottom of the home page.
Roads, Buildings, and Grounds
Mr. Scott introduced Brett Waldron. Mr. Scott said that Mr. Waldron would be attending occasionally in preparation for his promotion to Road Superintendent, in January when Mr. Dress becomes a part-time employee.
Mr. Scott reported that the maintenance staff had been busy mowing, trimming and crack sealing of township roads has begun. Mr. Scott said that Catawba Island Township would be using the crack-sealing machine during the week of October 17, 2011 while the maintenance staff handled township clean up.
Concrete Issue on Mystic Bay Boulevard
Mr. Scott reported that he and Mr. Dress had discussed a concrete problem on Mistic Bay Boulevard. Mr. Scott explained that in Mr. Dress’s opinion, it is a cosmetic issue, drainage is not affected, and that a cement truck caused the damage while Mr. Finnegan’s home was being built. Mr. Scott said that the township had repaired the concrete before and the repair just does not hold.
Mr. Dress said during a conversation he had with Mr. Finnegan it seemed as though Mr. Finnegan was willing to pay to have the concrete repaired but was concerned because it was on township property. Mr. Dress said that Mr. Finnegan’s email to Ms. Rozak did not reflect that.
Mr. Dress informed the trustees that he did contact Curtis at Mainly Masonry for Mr. Finnegan if he wanted to have the concrete repaired. Mr. Dress said that if Mr. Finnegan wanted to have the concrete repaired the township did not have a problem with that. Mr. Dress told the trustees that if Mr. Finnegan wanted the township to pay for the repairs, the concrete was fine that way it was and the maintenance staff would continue to patch it.
It was also discussed that the recent paving of Mistic Bay Boulevard did not have anything to do with the concrete issue.
The trustees agreed that Ms. Rozak would inform Mr. Finnegan that he could have the concrete repaired if he choose to absorb the expense to do so.
Meadowbrook
Mr. Scott reported that the maintenance staff had installed a new sign at Meadowbrook.
Sterling Repairs
Mr. Scott explained that while Norwalk Truck Sales & Service was test-driving the Sterling, the steering froze and frozen kingpins were discovered. Mr. Scott explained that the cost to replace front/rear brakes and kingpins as well as repair the power steering line and a hard start problem would be over Mr. Dress’s authorization threshold of $2,500.00. Mr. Scott said he wanted to make the board aware of this and that once all the work was complete the Sterling plow truck would be ready for the winter season. Mr. Dress estimated the repairs at $2,500.00 to $3,000.00. The trustees discussed the matter and the following action was taken.
Ms. Rozak moved to authorized that Norwalk Truck & Sales, make the necessary repairs to the 1999 Sterling truck not to exceed $5,000.00. Mr. Scott seconded the motion. All voted yes. Motion carried.
Truck
Mr. Scott said because the 1989 Dump Truck was being auctioned Saturday, quotes were being obtained for another truck.
Lake Point Park
Mr. Scott advised the board that the maintenance staff would be removing the rocks in the gardens at Lake Point Park, before ODOT started repair of the culvert. The rocks will be stored at Sackett Cemetery. Mr. Scott also advised that a concrete pad or changing the placement of the portable toilets would need to be discussed for next season, because of the condition of the area where the portable toilets are currently placed.
ADA Renovation –Township Hall
Mr. Scott explained that the door and ADA renovations were on track to be completed by the November 8, 2011. Mr. Scott reported that Mr. Clagg advised him that the Ottawa County Board of Elections, board voted and the residents who normally vote at the Danbury Township Hall will vote at Grace Baptist Church for this voting election only. Mr. Scott also reported that the Board of Elections will be notifying voters of the change by postcard.
Police
Police Chief Mike Meisler submitted report a listing 431 incidents handled by his department in the month of September. Mr. Hirt reiterated the double-digit incidents handled. The top five incidents handled were, 51-Supplemental Reports, 37-Assist Other Danbury Unit, 33-Verbal Traffic Warnings, 22-Lakeside Calls, and 19-Traffic Complaints.
Police Chief Mike Meisler submitted a report listing 194 incidents handled by his department to date in the month of October. Mr. Hirt reiterated several of the incidents handled. The top five incidents handled were, 23—Assist Other Danbury Unit, 21-Supplement Reports, 9-Traffic Complaints, 9, Assist Marblehead Ambulance, and 8-Verbal Traffic Warnings as well as 8 Lakeside Calls.
Shredding Service Held October 8, 2011
Chief Mike Meisler said that the shredding day was very successful and residents questioned when the trustees would offer another shredding day. Chief Meisler explained to the trustees that a shredding service could be provided for residents on a regular basis at the police station. AccuShred had provided a cabinet and two totes that are locked and all documents are shredded at the police station once they become full. The package deal presented was $45.00 for the cabinet and $20.00 per tote, which normally the totes cost $45.00. Chief Meisler said that this service was a great way to fight identity theft.
The trustees discussed the cost to provide the service as well as how often shredding would occur. The trustees agreed to provide a shredding service at the police station. The cost of the cabinet will be paid from the police fund, which replaces a standard shredded and totes will be paid from the general fund, which will be used to provide shredding for residents on a regular basis.
Ms. Rozak will work with Chief Mike Meisler to prepare a communication for the shredding service.
Fire
Marblehead Volunteer Fire Department
Mr. Hirt reported that the Marblehead Volunteer Fire Department handled 23 EMS and 6- Fire calls in the month of September. Mr. Hirt announced that the MVFD would hold its Annual Feather Party at the Marblehead Fire Station on Saturday November 19, 2011, beginning at 7:00 p.m.
Lakeside Volunteer Fire Department
Mr. Hirt reported that the Lakeside Volunteer Fire Department handled 25-EMS, 2-Fire, 1-Motor Vehicle Crash, 2-Alarm, 8-Public Service, and 1-Hazmat calls in the month of September.
Mr. Hirt said both departments were doing well.
Safety
Ms. Rozak reminded everyone of the employee safety meeting that will be held at the Danbury Township Hall on Tuesday, October 25, 2011. The meeting will begin at 8:30 a.m.
Zoning
Ms. Rozak reported that the zoning department issued twelve permits in the month of September and three permits to date in the month of October.
Ms. Rozak announced that Kathryn Dale was appointed to fill the position of Zoning Inspector and her employment with the township will commence on November 2, 2011. Ms. Rozak also announced that Interim Zoning Inspector, Walter Wehenkel would stay on a few weeks to assist Ms. Dale until she is acclimated in her position as Zoning Inspector.
Fiscal Report
Fiscal Officer, Shelley Seamon presented the trustees with detailed reports regarding the financial status of the township as of October 12, 2011.
Mrs. Seamon notified the trustees that the township received a 2% rebate check from the Ohio BWC, in the amount of $481.43, for the townships participation in the Ottawa Safety Council Program. Mrs. Seamon said that Deb Biro was given a copy of the check for her records.
Mrs. Seamon explained that she would be meeting with Sharon and Mark Scagnetti to go over the procedures for the auction on Saturday, October 15, 2011.
With regard to the auction, Mrs. Seamon said with the help of Mr. Dress and Chief Meisler values were placed on the surplus items. Mrs. Seamon also said she consulted with County Prosecutor Mark Mulligan regarding if an ad was to be placed in the newspapers for the auction. Mr. Mulligan advised Mrs. Seamon under Section 505.10 (A) (2) of the Ohio Revised Code, you are not required to publish an ad, and you may sell the property as you proposed. Mrs. Seamon presented the trustees with her communication by email to Mr. Mulligan as well as copies of the proposed values for the surplus items.
Mrs. Seamon asked Ms. Rozak if she would compile an ad for the newspapers, since it was noted in the minutes that the auction would be well publicized. Ms. Rozak said that she thought an article appeared in the Peninsula News and it was in the Beacon. Mark Scagnetti (Auctioneer) said he had placed ads in the Beacon, which ran last week and would run again this week. Mrs. Seamon said she was not aware of either of the advertisements and felt notification of the auction should be placed in the News Herald also. Ms. Rozak said she would prepare a press release for the News Herald.
Committee reports concluded and Ms. Rozak dismissed the department heads at 7:53 p.m.
Insurance Renewal
Mrs. Seamon reported that the Hylant Group had prepared quotes with and without the fencing, flagpoles, and Sandy Burt was going to email the cost difference on Friday. Ms. Seamon said she would notify the trustees once she received the information.
Mrs. Seamon advised the trustees that Kevin McElligott of Midland Agency prepared a property and liability insurance quote for the township. Mrs. Seamon said that Mr. McElligott would like to present the quote to the trustees at a meeting. Mrs. Seamon said she would notify them when McElligott could attend to discuss the quote.
Private Outdoor Lighting
Mr. Hirt reported that there were no costs to install the private outdoor light at the police station. Mr. Hirt said that he signed the contract for the installation of the light because the board had authorized it months before and the monthly cost was $11.11. Mr. Hirt also said that installation should take place before the end of the month.
Speed Zone Surveys
Mr. Scott reported that ODOT has accepted the speed zone studies submitted to lowering speed limits on six township roads. Mr. Scott said that once paper confirmation was received the maintenance staff would post the signs.
Zoning Office Hours
Ms. Rozak reiterated the new zoning hours that the board had discussed and informed the trustees that Ms. Dale had made a suggestion to change the Monday and Friday hours. Ms. Rozak said she was comfortable with the new zoning office hours and explained why. Ms. Rozak then said she was looking for input from the board. Mr. Hirt said it was a good place to start and the hours could be adjusted as necessary. Mr. Scott suggested the hours not be changed because of the effort put forth to compiling the hours. The hours discussed for the zoning office were Monday 8 a.m. to 3 p.m., Tuesday, Thursday, and Friday 10:00 a.m. to 5:00 p.m. and 4:00 p.m. to 6:30 p.m. on Wednesday. The trustees agreed not to make changes to the zoning office hours at this time.
Safe Route To School (SRTS)
Mr. Scott reported ODOT has approved installation of sidewalks and a biking path within a 2-mile radius of Danbury Local School. Mr. Scott said the he and Allison Holzaepfel had discussed to have the SRTS program on the agenda at the November 16, 2011 meeting of the Danbury PTCO. Local entities throughout the community will be notified of this meeting. The purpose will be to inquire if other local entities support the idea and find out which entities are willing to commit to splitting the cost to hire an engineering firm to prepare the plan and grant documents.
Keeper’s House
William Coder gave a very comprehensive end of the season report regarding the activities held at the Keeper’s House, which were hosted by the Ottawa County Historical Society. Mr. Coder recognized the groups they collaborated with for the events and spoke about advertisement as well as fundraising events, which were held.
Paul Moon discussed the concerns of the Ottawa County Historical Society because the township had not made the repairs to the north-facing roof, the basement door and the cellar. Mr. Moon advised the trustees that in 1989 when the OCHS purchased the house, a restoration master plan was done and he presented the board with the plan.
Mr. Coder reviewed the repairs for the basement door and the cost was $188.00. Mr. Coder also reviewed the repairs for the cellar and this cost was $1,970.00. Mr. Coder and Mr. Moon both commented about the gutter the township had installed.
Mr. Scott informed Mr. Coder and Mr. Moon that the trustees had not forgotten about the needs for the Keeper’s House. Mr. Scott explained that he was pritorizing what needed to be done in the township and was compiling a plan to correct the problems causing the damage at the Keeper’s House, before making the repairs. Mr. Scott said his reasoning for this approach was because he was working with taxpayer funds. Mr. Scott also explained that several contractors were contacted to investigate the roof, but due to circumstances beyond his control, no one ever investigated the roof. Mr. Scott said that the tree located by the Keeper’s House blocked the sunlight and that it was preventing the roof from drying after it rained.
Mr. Moon said he felt that communication had to be readily available and was confident everything would work out just fine.
Accept Zoning Commission Resignation
Ms. Rozak read the resignation submitted Zoning Commission member, John Englebeck, in which Mr. Englebeck stated would be resigning from his Zoning Commission position effective October 10, 2011, due to PERS retirement requirements.
Mr. Scott moved to accept the resignation of John Englebeck from the Zoning Commission effective October 10, 2011. Mr. Hirt seconded the motion. All voted yes. Motion carried.
Zoning Commission Appointments
Due to the resignation of John Englebeck, the trustees held a brief discussion regarding filling the vacated position and the need to appoint a new alternate member.
Ms. Rozak moved to appoint Jim Jacobs as a regular Zoning Commission member, to fulfill the unexpired term of John Englebeck, pending Mr. Jacobs’s acceptance. Mr. Hirt seconded the motion. All voted yes. Motion carried.
Mr. Scott moved to appoint Vito Kaminskas as an alternate Zoning Commission member, to fulfill the unexpired term of Jim Jacobs, pending Mr. Kaminskas’s acceptance. Ms. Rozak seconded the motion. All voted yes. Motion carried.
Muskrat Hunting at Meadowbrook
Ms. Rozak informed the trustees that John Kosa had approached her and had asked if he obtained a permit could he hunt muskrat at Meadowbrook. Ms. Rozak explained that Mr. Kosa was organizing a rat feed fundraiser for the Knights of Columbus. The trustees and several citizens discussed, that muskrat are trapped and not hunted. It was also discussed that Meadowbrook is a Wildlife Preserve and that other animals could be caught in the traps. It was pointed out that if you allow the Knights of Columbus to hunt at Meadowbrook, a precedent is set. The trustees agreed that no hunting or trapping would be allowed at Meadowbrook. Ms. Rozak will contact Mr. Kosa regarding this decision.
Nuisance Complaint
The trustees and fiscal officer discussed a complaint filed regarding numerous cats at 54 North Hidden Beach Road. In the complaint, Mr. Kilmer states that the cats clawed and ruined a new Jet Ski cover and defecate as well as urinate in his yard and on his outdoor furniture. Mr. Kilmer resides at 70 North Hidden Beach Road. Mrs. Seamon reported that she had emailed the complaint form to Mr. Kilmer and advised him to contact the Ottawa County Health Department. Mrs. Seamon said she was advised by the OCHD to have Mr. Kilmer complete the township complaint form in case it was needed. Ms. Rozak said that she and Mrs. Seamon had discussed that the township does not have the authority to regulate wildlife. The board agreed and authorized Mrs. Seamon to follow up with Mr. Kilmer.
The trustees discussed the complaint filed regarding three boats and a trailer being stored at 7055 E. Harbor Road, property owned by Bred Leyda. Edward Gensler who resides at 118 Leddy Lane filed the complaint. Ms. Rozak read the letter sent to Mr. Leyda on June 30, 2011 which was sent Zoning Inspector, Rhonda Botti Sowers, which informed Mr. Leyda that he was in violation of zoning because of the addition of a fourth boat on his property. The board agreed to ask Interim Zoning Inspector, Walter Wehenkel to handle the complaint.
The trustees and fiscal officer discussed a complaint that was received at the Zoning Office on October 6, 2011, regarding a paved area that is used to store a boat in the winter. The gentleman filing the complaint resides at 278 Sackett and is concerned that the boat stored on the paved area is in the road right-of-way and it could cause safety issues when the township plows. Mr. Scott and Mr. Dress will view the area and follow up with Interim Zoning Inspector, Walter Wehenkel.
Approve Payment of Bills
After examining the following bills in the amount of $41,919.03, Mr. Scott moved that they be accepted and warrants for the various amounts be drawn. Mr. Hirt seconded the motion. All voted yes. Motion carried.
36359 John L Belcher 9/17/11 to 9/30/11 Wages $ 1,153.94
36360 Daniel J. Bergman 9/17/11 to 9/30/11 Wages $ 1,150.55
36361 Deborah K. Burley-Biro 9/17/11 to 9/30/11 Wages $ 607.54
36362 J. Charles Cunningham 9/17/11 to 9/30/11 Wages $ 1,621.18
36363 James E. Dress 9/17/11 to 9/30/11 Wages $ 972.04
36364 Jared E. Griffith 9/17/11 to 9/30/11 Wages $ 1,085.44
36365 David M. Hirt October Salary -Trustee $ 793.91
36366 Bradford K. LaMarca 9/17/11 to 9/30/11 Wages $ 1,181.84
36367 Mark A. Meisler 9/17/11 to 9/30/11 Wages $ 1,347.41
36368 Michael S. Meisler 9/17/11 to 9/30/11 Wages $ 1,473.80
36369 Dianne M. Rozak October Salary -Trustee $ 863.91
36370 Charles B. Scott October Salary -Trustee $ 903.52
36371 Shelley J. Seamon October Salary -Fiscal Officer $ 1,330.01
36372 Brian P Sloan 9/17/11 to 9/30/11 Wages $ 1,280.30
36373 Brandon L. Taylor 9/17/11 to 9/30/11 Wages $ 1,104.81
36374 Brett A. Waldron 9/17/11 to 9/30/11 Wages $ 1,163.41
36375 Walter C. Wehenkel Jr. 9/17/11 to 9/30/11 Wages $ 284.53
36376 Joshua P Young 9/17/11 to 9/30/11 Wages $ 1,242.12
36377 OCSPC Child Support WH $ 141.23
36378 Luckey Farmers Gasoline & Oil (roads/police) $ 6,083.78
36379 PC Ford Mercury Repairs-Police $ 371.47
36380 Beck Suppliers Car Wash Tokens-Police $ 42.00
36381 Starcher Enterprises Supplies -Admin $ 14.50
36382 Lakeland Auto & Marine Supplies-roads $ 21.58
36383 MT Business Technologies Copier Maintenance Fee/Color Copies $ 101.73
36384 Culligan of Northern OH Bottled Water $ 44.20
36385 OCSE Water & Sewer (General/Police) $ 107.52
36386 Garner Sanitation Portable Toiled Rentals $ 483.00
36387 Time Warner Cable Internet Services –Police $ 71.95
36388 The Peninsula News Legal Advertisement-Zoning $ 38.50
36389 First Communications Long Distance Charges $ 23.24
36390 Cros.net Inc. Email repairs-Zoning $ 65.00
36391 Daniel J. Bergman Reimburse Safety Boots $ 100.00
36392 Rakich & Rakich Supplies –Police $ 44.95
36393 Danbury Hardware Supplies $ 36.14
36394 Winzer Corporation Ice Melt $ 140.68
36395 Lafarge North America Stone-(roads/brush drop-off) $ 304.76
36396 Lowe’s Supplies (parks/roads) $ 216.66
36397 Frontier Telephone(Keeper’sHouse/Police) $ 197.73
36398 Transtar Electric Final Payment(Police Remodel) $ 10,753.50
36400 Staples Business Advantage Office Supplies(Admin/Police) $ 154.65
36401 Barnes Nursery Brush Grinding $ 2,800.00
Approve September Financial Reports and Bank Reconciliation
Ms. Rozak moved to approve the September financial reports and bank reconciliation.
Mr. Hirt seconded the motion. All voted yes. Motion carried.
Approve Payment to Bill’s Implement Sales
Mr. Scott moved to approve payment to Bill’s Implement Sales in the amount of $34.49 (warrant #36399), for the purchase of supplies. Ms. Rozak seconded the motion. Mr. Hirt-abstained; Mr. Scott and Ms. Rozak both voted yes. Motion carried.
Jamison Cemetery
Ms. Rozak provided a brief update regarding restoring Jamison Cemetery. Ms. Rozak informed the trustees that after speaking to Greg Spatz, there is a memorandum agreement, which involves Mr. Spatz’s property, Jamison Cemetery and Harbor Bay Estates. Ms. Rozak said that currently, Greg Spatz, Scott Pippin, the bank and an attorney as well as the Wyandotte Nation were working on restoring the cemetery and approximately $5,000.00 has been set aside for restoration of the cemetery.
Comments & Concerns
During the Comment & Concern portion of the meeting, the following citizens interacted with the trustees, Neil Lattimore John Rhyner, Loretta Grentzer, and Lisa Bruno.
Neil Lattimore made a couple of comments to the board. Mr. Lattimore said that he believed the township had a noise ordinance. Mr. Lattimore asked to be contacted about the ordinance. Mr. Lattimore said he wanted to know how the ordinance is enforced and who the township attorney was.
Ms. Rozak said she would email Mr. Lattimore the noise ordinance. Ms. Rozak also said she would contact Mr. Lattimore the next day to obtain more information.
Loretta Grentzer commented that she was glad to see that the trustees had decided against trapping at Meadowbrook. Ms. Grentzer mentioned a website where a more objective view of the state issues could be obtained and said that the issues would be discussed at Candidates Night.
With regard to the Keeper’s House, John Rhyner said that it was the responsibility of the township to make the repairs and it was very important. Mr. Rhyner said that the point he wanted to make was, that at the meeting held at the Senior Center, he specifically asked if anybody had looked at the long-range problems of what the up keep for the Keeper’s House would be. Mr. Rhyner said you personally assured me that the Keeper’s House was 100% up to date and that there was no need for up keep. Ms. Rozak responded to Mr. Rhyner.
Lisa Bruno made several comments regarding the Keeper’s House. Ms. Bruno asked Mr. Hirt if he had an update regarding the Fire District. Mr. Hirt said that he had been in communication with Mr. Mulligan and at this time, he had nothing new to report. Ms. Bruno asked the board where the copy of the township record retention schedule was located. Ms. Rozak responded to Ms. Bruno as well as Mrs. Seamon.
Ms. Rozak moved to adjourn the meeting at 9:25 p.m. Mr. Scott seconded the motion.
All voted yes. Motion carried.
The only official public record of Danbury Township is the paper file(s) located at Danbury Township Hall. The official approved copy of township minutes including attachments and references is available for review or purchase. Contact the Township Fiscal Officer at (419) 732-3039 or via e-mail fiscalofficer@danburytownship.com to make arrangements for record review or purchase.
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